Difference between revisions of "Post Mass Absences"

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#On the menu on left, Click on "Attendance"
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#On the menu on left, Click on '''Attendance'''
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#Under "Entry", select "Post Attendance"
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#Under '''Entry''', select '''Post Attendance'''
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#On the setup box
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#If you need additional instructions for setup values to be used follow the link for '''[[standard setup options]]'''.
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#*Select the desired "Year"
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#The next items are not found on the standard setup options document.
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#*"District", and "School" should be defaulted based on security
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#*'''1st PD Code''' defaults to code 05 Doctor's note needed.  To change the default code, click in the field to get a list of codes.
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#*"1st PD Code" defaults to code 05 Doctor's note needed.  To change the default code, click in the field to get a list of codes
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#**Select the appropriate code as a default code.
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#*#Select the appropriate code as a default code
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#*Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in.
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#*Check "Auto Admit" to have the system automatically print admit slips when checking a student out or checking a student in
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#*Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''.
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#*Verify the number of minutes for "Lunch" and for "Non-Instr Minutes"
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#*Click '''OK''' - For more information on Posting Attendance see [[Attendance]].
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#*Click "OK" - For more information on Posting Attendance see [[Attendance]]
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#Click on the '''Mass''' button at the bottom of the screen to get a setup box for posting mass absences
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#Click on the "Mass" button at the bottom of the screen to get a setup box for posting mass absences
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#An additional setup box will appear.
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#On the setup box
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#If you need additional instructions for setup values to be used follow the link for '''[[standard setup options]]'''.
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#*Select the desired "Year"
+
#The next items are not found on the standard setup options document.
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#*"District", and "School" should be defaulted based on security
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#*If all students are to have attendance records posted to them based on the options selected, leave '''Select Students''' blank.   
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#*“Grade” should be left blank if all grade levels are to be included into the report. Otherwise click in the box to the right of “Grade” to select the desired grade level to be included
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#*If only certain students within the options selected are to have absences posted, click in the '''Select Students''' field to select the appropriate students to post to.
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#*“Gender” should be left blank if both genders are to be included into the report. Otherwise, click in the box to the right of “Gender” to select the desired gender to be included
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#Click '''Next''' when all setup options are correct.
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#*“Ethnic” should be left blank if all ethnicities are to be included into the report.  Otherwise, click in the box to the right of “Ethnic” to select the desired ethnicities to be included
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#'''From Date''' and '''To Date''' should be set so that the desired attendance date range to post absences to is selected.
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#*"Special Codes" will only display students who have the selected special code.  Leave blank to list all students regardless of special code
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#*'''Note''':  Weekends and holiday's will not be posted to if the date range selected extends over such days.
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#*"Programs" will on display students who have the selected program code. Leave blank to list all students regardless of program
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#Click in the "Code:" field to select the absence code, excuse, and reason that will be posted to all students selected.  Clicking in the '''Description''' field will allow you to type a more detailed description if desired
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#*"Club" will only display students who are in the selected club.  Leave blank to list all students regardless of club
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#Click '''Post''' when all setup options are correct.
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#*"Sport" will only display students who are in the selected sport.  Leave blank to list all students regardless of sport
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#After clicking '''Post''', a final confirmation box will appear.  Click '''Yes''' if the total number of students to be posted to and the date range is correct.  Click '''No''' to exit the program and not post the absences.
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#*For “Show” Special Ed, select if all students are to be included, special ed students only, or regular ed students only on the report
 
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#*For “Show” 504, select if all students are to be included, 504 students only, or non 504 students only on the report
 
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#*If all students are to have attendance records posted to them based on the options selected, leave "Select Students" blank.  If only certain students within the options selected are to have absences posted, click in the "Select Students" field to select the appropriate students to post to.
 
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#Click "Next" when all setup options are correct
 
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#“From Date” and “To Date” should be set so that the desired attendance date range to post absences to is selected
 
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#*Note:  Weekends and holiday's will not be posted to if the date range selected extends over such days
 
−
#Click in the "Code:" field to select the absence code, excuse, and reason that will be posted to all students selected.  Clicking in the "Description" field will allow you to type a more detailed description if desired
 
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#Click "Post" when all setup options are correct
 
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#After clicking "Post", a final confirmation box will appear.  Click "Yes" if the total number of students to be posted to and the date range is correct.  Click "No" to exit the program and not post the absences
 

Revision as of 11:21, 4 April 2014

Video How-to

Post Mass Absences video

How-to

  1. On the menu on left, Click on Attendance
  2. Under Entry, select Post Attendance
  3. If you need additional instructions for setup values to be used follow the link for standard setup options.
  4. The next items are not found on the standard setup options document.
    • 1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.
      • Select the appropriate code as a default code.
    • Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.
    • Verify the number of minutes for Lunch and for Non-Instr Minutes.
    • Click OK - For more information on Posting Attendance see Attendance.
  5. Click on the Mass button at the bottom of the screen to get a setup box for posting mass absences
  6. An additional setup box will appear.
  7. If you need additional instructions for setup values to be used follow the link for standard setup options.
  8. The next items are not found on the standard setup options document.
    • If all students are to have attendance records posted to them based on the options selected, leave Select Students blank.
    • If only certain students within the options selected are to have absences posted, click in the Select Students field to select the appropriate students to post to.
  9. Click Next when all setup options are correct.
  10. From Date and To Date should be set so that the desired attendance date range to post absences to is selected.
    • Note: Weekends and holiday's will not be posted to if the date range selected extends over such days.
  11. Click in the "Code:" field to select the absence code, excuse, and reason that will be posted to all students selected. Clicking in the Description field will allow you to type a more detailed description if desired
  12. Click Post when all setup options are correct.
  13. After clicking Post, a final confirmation box will appear. Click Yes if the total number of students to be posted to and the date range is correct. Click No to exit the program and not post the absences.
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