Attendance Parent Letters

Video

These instructions will show you how to generate an attendance letter parents of students in your school.

NOTE--The Email Button is not active at this time.---

How to

1. Select Attendance from program area on the left of the screen.
2. Select Lists.
3. Under Lists, select Attendance Parent Letters.
4. The Setup Box will appear on the screen.

Setup Box Options

1. Verify Year, District, and School. These default values are based on your security settings.
2. Enter the From Date using either the month/day/year fields or the calendar icon to the right of the year field.
3. Enter the To Date using either the month/day/year fields or the calendar icon to the right of the year field.
4. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included.
5. Enter Quantity From - minimum days absent
6. Enter Quantity To - maximum days absent
7. Select Include Codes. These are attendance codes that you want to be considered for the report.
8. Enter the Letter to be used. This letter is generated from Letter Maintenance.
9. Check Print History if the attendance history is to be included with the letter.
10. Click OK to move to the next screen.

Definitions of Column Headers

1. The following columns are self-explanatory:
   • Name
   • Sidno
   • Grade
   • Homeroom
   • School
2. Definition of remaining column
   • Amount--Number of days corresponding to the codes selected.

Purpose of the buttons at the bottom of the screen--detailed instructions for each one follows this list.

• Setup--returns to the program setup box without exiting the program.
• Print--prints the report displayed on the screen; use the Print Letters button to print the letters.
• Print Letters--prints letters for a single student on the report, multiple students on the report, or all students on the report.
• Email Letters--once activated this will send an email to parents and/or the student.

To Print the report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. The default print option will be PDF.
4. Click the print button on this popup and a print preview window will appear.
5. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
6. Click the print icon at the right end of this rectangle. Another print preview will appear.
7. Click the print button at the top left to print the report. Close the print preview.

1. If letters need to be printed, check the select all box to the left of Name for all students or check individual students.
2. After click Print Letters
   • The letters and/or History will appear on the screen.
   • Click Print to print letters