Flex Card Template Editor

This program will provide the user a way to be flexible in creating their own skills based report card commonly used for preschool and kindergarten aged students, but can be used for any grade level. Teachers can add their grades to the Flex Cards in the Flex Card Grade Entry. Flex Cards can be mass printed in the Flex Card Mass Print.

Video

Flex Card - Flex Card Template Editor video

Menu Location

On the left navigation panel, select Grades > Entry > Flex Card Template Editor.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Most of the time 700 is chosen as the user is creating a template for the whole district. If creating a template for one particular school, then choose that school.

Grade - Select the desired grade level for which to build a Flex Card.

Team Codes - Choose a team only if the students and sections are previously marked with a team using Team Scheduling Update Utility.

Do Not Print Blank Lines - If no grid lines need to display on the Flex card when there isn't any data on the rows, then check this option.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

1. Report Card Title - Enter the name of the district or school or whatever desired.
2. Report Sub Card Title - Enter the name of the card.
3. Page(s) gives the choice of a one page, a two page or a two page alternative report card. When changing the card type it is necessary to Save if the user wishes that to be the card type used for Flex Card Mass Print.
   • If One page is selected, then only three section tabs appear at the bottom of the window.
   • If Two page is selected, then seven section tabs appear at the bottom of the window. A Principal signature line has been added to the two page flex card only.
   • If Alt is selected, then six section tabs appear at the bottom of the window. This is also a two page report card but is just designed differently from the other two page report card.
4. Performance Scale - Type into the text box any information that needs to be displayed on the Flex Card. This will display on the one page, two page and alt card.
5. Bold Legend in Comments - If available, it will bold face the text. (Legend is only for one page and Alt)
6. Center legend in Comments - If available, it will center the text. (Legend is only for one page and Alt)
7. Section Title - Enter the desired name of the current tab.
8. Allowed Values - Enter the allowed values separated by a comma. This will be the allowed grades that teachers can use in Flex Card Grade Entry for this section.
9. Hide Section - Check to hide sections that are not being used, on all of the section tabs.
10. Show Final - If available, the user can have the option to show columns with the header of Final. By checking this, the user can now see Final columns in each section that have been checked.
11. Override Final Selections/Column - If available and is checked, it will show Final Columns in all three sections. It will also open or close for grade entry according to what the last grading period is set to open or close for. So, if the last grading period (6 week or 9 week) is checked to allow for grade entry, then the Final columns are also open for grade entry.
12. In the area below the header labeled Description, enter the name of the desired gradable task.
13. Grading Period cycles are set up in the Sponsor Site Editor.
    • To allow teachers to see what is taught in which grading period in Flex Card Grade Entry, the box under the specific Grading Period (GP1-GP4) will need to be checked. Check to open or uncheck to close.
    • The check box at the top of each Grading Period column is a select all feature.
    • Note that Grading Period Lock will override any checks set in the Flex Card Template Editor for grade entries for grading periods.
14. On tab four and five, additional features will become available.
    • Description Check Box - This will add a check box next to whatever text is entered.
    • Shades - A color can be selected for that row to distinguish sections.
15. On tab six and seven, slightly different features are available.
    • Hide Section will hide the sections from view and allow for comments to show in it's place.
    • Show Comments will display a tab to enter personal comments for each grading period. If this is unchecked, then the Comments tab will not show in Flex Card Grade Entry.
16. At the bottom of the page are several buttons:
    • Print Preview will preview what the Flex Card will look like once printed.
    • Clear Tab will clear all the contents from the tab currently displayed.
    • Clear All will clear all the contents from all the tabs.
    • Load Default will load all the example data that can be edited.
    • Load Saved will load all data from the last time the save button was clicked.
    • Copy Template will copy an existing flex card template. See instructions below on how to create a copy.

To Create a Copy of an Existing Template from One Year to the Next Year

The Copy template process does not copy student grades. It does copy all of the other data from top to bottom such as the Report Card Title to the Performance Scale and the Section Title to the Description fields, etc. as indicated in the the Template Editor.

1. The source template (the one to be copied from) needs to be displayed on the screen. This will, in most cases, be the previous school year.
2. Click the Copy Template button at the bottom right of the screen. A new popup will appear.
   • The Year To will default to the current year so change to the year you want to "copy to".
   • Verify School To. The default values will be based on your security settings.
   • Choose the Grade To.
   • If Team Codes are to be used, choose the "Team To" if teams are being used. Teams are assigned to students and sections in Team Scheduling Update Utility.
   • Click OK to complete the copy process.
3. If a template currently exists you will be given a warning:
   • Selecting Yes will permanently overwrite the existing template with the new template.
   • Selecting No will stop the copy process.
   • Upon choosing yes, you will get a verification that the "template copied" to that year.

To Create a Copy of an Existing Template in the Same Year but to Another School

Follow the same instructions from above, only have the year be the same on the original set up box in the Template Editor as the "Copy Template-Year to" setup box.

Then for "School To", choose the school to copy to.

Be sure to not use the same school chosen in the Flex Card Template Editor setup box when in the Copy Template setup box as a a template can not be copied to the school that it is being pulled from.

But if a different grade level or team is chosen, it can be copied.

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JCampus / Grades