Bus Loader

Video How-to

Bus Loader video

This document will provide step-by-step instructions on loading bus numbers and bus stops for students. The same program can be used to print bus rosters.

1. Select Loaders under the Student Master program area on the left of the screen.
2. Select Bus Loader.

Setup Box Options

1. Verify Year, District, and School. These default values are based on your security settings.
2. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
3. Select whether to show All bus assignments or only Morning or only Evening.
4. Bus--When loading bus assignments this field needs to be left blank to get a list of all students. If printing bus rosters, click in this field and select the bus number(s)s for which you need a roster.
5. Select Order by. The choices are Alpha, Morning Bus, Evening Bus.
6. Select Page Break. The choices are None, Morning Bus, Evening Bus.
7. Select the As of Date using the individual month, day, and year or the calendar icon at the end of the year field.
8. In the List Students area:
   • Select whether to show all active/inactive students
   • Select Loaded--All, Assigned, or Unassigned
   • Select Show--All, Sped Only, or Non Sped
9. Click Ok to move to the next screen.
10. The students will be listed on the left side of the screen with bus/stop numbers listed on the right.

Definitions of Column Headers--only the defined columns below can be edited or have values entered with the loading process.

NOTE With the exception of the following four columns, the columns are self-explanatory.

• Morning Bus--Column in which the student's morning bus number will be loaded.
• Morning Stop--Column in which the student's morning bus stop will be loaded.
• Evening Bus--Column in which the student's evening bus number will be loaded.
• Evening Stop--Column in which the student's evening bus stop will be loaded.

NOTE Before continuing you will need to verify that the bus/stop numbers that you will be loading are in the list of numbers on the right side of the screen.

To add a bus number/stop to the list at the right use this group of instructions.

1. Click the Add Bus button at the bottom right of the screen.
2. A popup will appear on the screen.
3. Enter the bus/stop number in the popup.
4. Click OK.
5. The new number will appear in the list on the right side of the screen.

Note: Adding a bus means that it shows up on the list on the right hand side temporarily. After you choose some students and pick the new bus number from the right hand side, that will keep the bus number for all future instances of the program. The newly added bus is there only long enough to be able to add a student to it. When you enter the program, it pulls the buses from the student information. If all you do is enter the program, add a bus and exit, and you have not added a bus to a student, the list does not populate.

Loading Bus Numbers or Bus Stops

1. To load the same bus/stop to all students on the screen:
   • Click the check box at the top of the bus/stop column.
   • An asterisk (*) will appear in the column by all student names.
   • Select the bus/stop number from the list on the right.
   • All asterisks will be replaced by the selected bus/stop number.
   • A message that all records have been updated will appear.
   • Click OK.
2. To load a bus/stop to multiple students or a single student:
   • Click in the bus/stop cell by the name(s) of the student(s) that need the same bus/stop number.
   • An asterisk (*) will appear in the bus/stop number cell by the selected name(s).
   • Select the bus/stop number from the list on the right.
   • All asterisks will be replaced by the selected bus/stop number.
   • A message that all records have been updated will appear.
   • Click OK.

Print: The options selected for Order By and Page Break will be reflected in the printed report.

1. To print this report click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
2. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.