Difference between revisions of "Tardy Analysis"

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'''NOTE'''--In order to print Tardy Analysis letters to the parents, you must first verify that the letter(s) exist(s) using the Letter Maintenance program. The following link will take you to the instructions for creating a new letter.'''
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'''NOTE'''--In order to print Tardy Analysis letters to the parents, you must first verify that the letter(s) exist(s) using the Letter Maintenance program. Use the link below to review the creation/editing of Letters before you run the Tardy Analysis.'''
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[[Letter Maintenance]]
 
  
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[[Letter Maintenance]] (If you use this link to create the letter, use the back arrow in the upper left of the window to return to this page.)
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'''Tip'''--You may create a letter based on grade level groups (1-3, 4-8, and 9-12) if your policy makes such a distinction. Name them with the grade level as part of the name for ease of identification in the next steps. You may create the same letter to be used school wide.
  
  
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#'''Show Students Who Have a Tardy Record for the To Date''':  Select to limit the report to only students who have a Tardy record on the '''To Date'''.
 
#'''Show Students Who Have a Tardy Record for the To Date''':  Select to limit the report to only students who have a Tardy record on the '''To Date'''.
 
#*This is a helpful option if this report is run daily.  By selecting this option, the report is limited to showing counts only for students who have a Tardy on the '''To Date'''.
 
#*This is a helpful option if this report is run daily.  By selecting this option, the report is limited to showing counts only for students who have a Tardy on the '''To Date'''.
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#Select the '''Tardy Counts''' that you want to show on the report. These counts would be based on the school's tardy policy.  
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#Select the '''Tardy Counts''' that you want to show on the report. These counts would be based on the district/school tardy policy.  
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#Select '''Tardies >='''--This value would also be determined by the school's tardy policy.
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#Select '''Tardies >='''--This value would also be determined by the district/school tardy policy.
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#Before clicking the OK button, click the '''Letters''' button.
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#A '''Letter Options''' setup box will appear.
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#Enter the name of the letter(s) according to the policy for the grade range in the setup box.
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#*'''1-3 Letter'''
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#*'''4-8 Letter'''
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#*'''9-12 Letter'''
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#*'''Tip'''--You may create a letter based on grade level groups (1-3, 4-8, and 9-12) if your policy makes such a distinction. Name them with the grade level as part of the name for ease of identification in the next steps. You may create the same letter to be used school wide.
  
  
  
 
'''To create/edit the Letter to send to parents'''
 
'''To create/edit the Letter to send to parents'''
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#Use the link on the next line to create/edit the Tardy Letter.
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#[[Letter Maintenance]]. (If you use this link to create the letter, use the back arrow in the upper left of the window to return to this page.)
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#
  
  

Revision as of 09:26, 17 February 2014

THESE INSTRUCTIONS ARE STILL UNDER CONSTRUCTION!

This report is used to create a list of students with a count of Tardies (Attendance code 14) for a given date range.


NOTE--In order to print Tardy Analysis letters to the parents, you must first verify that the letter(s) exist(s) using the Letter Maintenance program. Use the link below to review the creation/editing of Letters before you run the Tardy Analysis.

Letter Maintenance (If you use this link to create the letter, use the back arrow in the upper left of the window to return to this page.) Tip--You may create a letter based on grade level groups (1-3, 4-8, and 9-12) if your policy makes such a distinction. Name them with the grade level as part of the name for ease of identification in the next steps. You may create the same letter to be used school wide.


How-to

  1. Log in to WebPams.
  2. Select Attendance on the left side of the screen.
  3. Select Count.
  4. Select Tardy Analysis.
  5. Click Ok and press enter.
  6. The Setup Box will appear.


Setup Box Options

  1. Set the Year, District, and School fields as desired.
  2. Grade: Set for student grade levels.
  3. From Date and To Date: Set to the desired date range.
  4. Skip Excused Tardies: Attendance code 14 Tardy can be marked as "excused" or "unexcused".
    • If checked, "excused" Tardy records will not be counted in the report.
    • If not checked, "excused" and "unexcused" records will be counted in the report.
  5. Include Unexcused Late to School: Attendance code 19 Late to School/Early Departure is used when a student comes in late to school.
    • If checked, the Late to School code 19 records will be counted in the report.
    • If unchecked, the Late to School code 19 records will not be counted in the report.
  6. Show Students Who Have a Tardy Record for the To Date: Select to limit the report to only students who have a Tardy record on the To Date.
    • This is a helpful option if this report is run daily. By selecting this option, the report is limited to showing counts only for students who have a Tardy on the To Date.
  7. Select the Tardy Counts that you want to show on the report. These counts would be based on the district/school tardy policy.
  8. Select Tardies >=--This value would also be determined by the district/school tardy policy.
  9. Before clicking the OK button, click the Letters button.
  10. A Letter Options setup box will appear.
  11. Enter the name of the letter(s) according to the policy for the grade range in the setup box.
    • 1-3 Letter
    • 4-8 Letter
    • 9-12 Letter
    • Tip--You may create a letter based on grade level groups (1-3, 4-8, and 9-12) if your policy makes such a distinction. Name them with the grade level as part of the name for ease of identification in the next steps. You may create the same letter to be used school wide.


To create/edit the Letter to send to parents

  1. Use the link on the next line to create/edit the Tardy Letter.
  2. Letter Maintenance. (If you use this link to create the letter, use the back arrow in the upper left of the window to return to this page.)


Click OK

Email -

Print

  1. To print this report click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
  2. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
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