Immunization Loader

Getting Started

1. Login to WebPams.
2. Select Health from the buttons on the left side of the screen.
3. Select Loaders under the Health program area on the left of the screen.
4. Select Immunization Loader.
5. The setup box will appear on the screen.

Setup Options

1. Verify the Year. It will default to current year.
2. Verify the District and School. These default values are based on your security settings.
3. Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included. If you select all Grade levels, the word ALL will appear in the cell.
4. Select Ethnic. Leave the Ethnic field blank if all ethnics are to be included. Otherwise click in the box to the right of Ethnic to select the desired ethnics to be included. If you select all Ethnics, the word ALL will appear in the cell.
5. Select Gender. Leave the Gender field blank if all grade levels are to be included. Otherwise click in the box to the right of Gender to select the desired gender to be included. If you select all Genders, the word ALL will appear in the cell.
6. Select whether to show Active, Inactive or ALL students. The current date will be the default value for this date. This limits the list to only those students who have an active enrollment record on the current date.
7. Vaccine: Select to limit the loader to only students with only selected vaccine records.
8. Select DOB From and DOB To.
9. Select Imm Due From and Imm Due To.
10. Select Given Due From and Given To.
11. Select the Roster Type Homeroom or Class
12. The label of the next setup value will change based on whether Homeroom or Class was selected as the roster type.
    • If roster type is Homeroom, select the homeroom teacher to use.
    • If roster type is Class, select the class to use.
13. Click Ok to move to the next screen.

Immunization Screen Features

1. Names will be populated from Health/Health System/Consultations.
2. The screen will be divided into two sections.
3. The student list will be on the left with the dates (from 1-6) of immunizations, due date, exempt, complete and comments.
4. The immunizations will be listed on the right.
5. At the top of the right side will be a calendar with the current month displayed.
6. To enter the immunization information for a single student click the check box to the right of the student's name.
7. Then, select the immunization from the list on the right.
8. After making the immunization selection there will be a new line for this student with the immunization abbreviation in the vaccine column. This new line may be below the original line for this student or it may be found at the bottom of the student list.
9. An X will appear in the first available Date cell on the new line. Continue entering information on this new line.
10. If you are recording the immunization date, select the date from the calendar at the right.
11. If you are recording the due date of the immunization, click in the Date cell to remove the X and click in the due cell. An X will appear in the due date cell.
12. Select the date from the calendar on the right side of the window.
13. Repeat this process for additional students.
14. Exempt (EXE): Click to place a check mark indicating the student is "Exempt" from an immunization.
15. Complete (COM): Click to place a check mark indicating the student is "Complete" for an immunization.
16. To type a comment, click on the comment column. A popup will appear in which you will type your comment(s).
17. After entering the information for several students, click the Save button at the bottom of the screen.

Print

1. To print this report click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
2. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.

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