Staff Message - Email

Event Message Creation for Staff

Video

Staff Event Messages - Text to Voice video

Menu Location

On the left navigation panel, select Communication > Entry > Staff Event Messages.

• To place an Emergency Call, click on the phone in the top right corner of the screen, then click Staff.

This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.

Setup Options

Setup 1

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Object Code - To choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.

Function Code - To choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.

Select Call Groups - Click here to limit the staff only by a selected group.

• Note - Staff Groups are defined by using the Call Group Loader

Phone Type - Click to select the type of phone number to communicate to.

• Commonly used types - 06 Home telephone number and 12 Personal cellular number.

Home Site Only - Selecting this option will limit the message to only those staff members who are "home based" at the school site.

Select Individual Staff - Click to select individual staff members. *NOTE: Clicking the box in the upper left will select all staff members.

Next - To move to the next step in the create message process.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Setup 2

Schedule Call - If the message is to be scheduled for a future date/time, check the box, then select the date and time.

Schedule Time End - Will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed. If the user wishes to send the message out now, leave the Schedule Call box unchecked. If no date and time is selected, the message will go out in the next call interval.

Next - To move to the next step in the create message process.

Setup 3

1. Select Email and click Next.

Setup 4

Enter your Subject and Message

Show Reply name and Address - Click to show the sender's name and email address. Not checking, will show This email was automatically generated. Please do not reply to this email. Please contact the school with any questions you may have.

Add Attachment - Add, then select your attachment. The attachment name will appear in the Selected File blank so then, click on Choose. Close the Add Attachment window using the X.

Send - Type in your message and then select

Results

A list of staff that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.

Main

Column Headers

Sidno - Student's identification number

Last Name - Student's last name

First Name - Student's first name

Site - School site number

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

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JCampus / Communication / Student Event Messages