Automatic Points Loader

This module will allow the user to mass assign point additions, or point reductions to students using the loader concept found in other loaders of JCampus.

Video

Automatic Points Loader video

Menu Location

In the left navigation panel, select Discipline > Loaders > Automatic Points Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Transaction Type - Type of transaction that will be posted to the selected students. At the bottom of the setup, locate the Transaction Type area. If the user wishes to see the items entered from Points Maintenance / Items, click the Purchase option. If the user wishes to simply enter points and will not be need any items from the Points Maintenance / Items listing, click Adjustment.

Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.

Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

Note: To further limit the student listing on the left side of the loader, use the Special Codes, Team Codes, Sped Only, Homeroom, Counselor, Club, and Sport fields to filter the student listing.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

A listing of students will be on the left and points items on the right.

Main

Column Headers

District - Student's district of enrollment

Sch - Student's school site number of enrollment

SIDNO - Student's identification number

Student Name - Student's full name

Positive - Student's total positive points

Negative - Student's total negative points

Adjustment - Value of points assigned

Adjustment Description - Description of the points earned/lost

Right Side Column Headers

Points - Positive or negative point value

Description - Description of points

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Note: Points items on the right may be empty for the first time entering this area, or may have Items listed if the user has set items to purchase up and the option of Purchase was

chosen at the setup box.

Tip: Hide the WebPams navigation panel by clicking the separator bar between the navigation pane and the loader. This will give the user more room to see the columns associated with the

loader.

Adding a Purchase Item to multiple students:

To do this, make sure Purchase was chosen on the setup box to see the items entered in Points Maintenance.

Locate the row of the desired student. Click in the matching cell under the Purchase column. The user will see an “x” will be placed here. Repeat for each desired to student to

purchase an item.

After marking the students who are purchasing an item, locate the desired item on the right and click on it. Each “x” will change to the purchase item and the matching point deduction.

Note: Once posted, there is no way to remove other than doing an adjustment on the student as explained in the next section.

Adding an Adjustment to multiple students:

To do this, the user can have set at the setup box either “Purchase” or “Adjustment”.

Click the Add Adjustment button at the bottom. Enter the number of points to be added or deducted. If a negative deduction is to be performed, click the “+/-“ button to place a

negative in front of the point value.

Enter a name of the adjustment such as “Honor Roll”, “Caught being good”, “Caught being bad”, etc…

Click the Add button. You will see the created item appear on the right in the listing of items with points.

Locate the row of the desired student(s). Click to place an “x” in the column labeled either Adjustment or Purchase. Then browse to the desired item on the right and click.

You will see the points posted to the student along with a description.

Note: If a mistake was made, such as assigning points to an incorrect student, create an adjustment that is opposite of what was given, then assign to the student. Example: A student

is given an adjustment of -50 by mistake. Create an adjustment that adds 50 points back.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Add Adjustment - Add an adjustment to the screen on the right. Click on "Add Adjustment" tab and this box will pop up.

Discipline Points System Page

Automatic Points List Page

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Discipline Main Page

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JCampus Main Page