SPC (Student Progress Center)

Overview

This program will allow you to modify the Student Progress Center's registration and viewing options.

Accessing the Communicaiton Configuration Program

System > Entry > Communication Configuration

Communication Configuration Setup Options

Year: Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District: Default value is based on your security settings. You will be limited to your district only.

Accessing the SPC (Student Progress Center) Program

Select the SPC tab at the bottom of the screen. Note: The image below has been shortened to save space.

Student Progress Center Access

Accessing the SPC Options choices

Select the Options tab at the top of the SPC screen. See below:

SPC Options Access

Explanations of the SPC Options

The SPC Options are separated into three sections:

1. Login: Determines who may log into the SPC system.
2. Contact: Determines what Contact information can be updated by the user.
3. Display: Determines what is displayed when a student is selected in the SPC program.

SPC Login Options

• Turn Off SPC: Check this option to turn off the Student Progress Center. A pop up message will appear so that a message can be added as to why the SPC has been turned off. When you uncheck the box to turn it back on, you have the option to also add a message such as a welcoming message.
• Use Login Message: Check this option to turn on the ability to add a custom message to be seen on the `Login` page of the Student Progress Center for the whole district.

• Login Message Language: Select the language for the custom login message. You will need to type using the foreign language as this is not a translator.
• Login Message: Type in the custom message to be seen on the `Login` page of the Student Progress Center for the whole district.

• Allow students to login: Check this option to allow students to log in to the Student Progress Center. Students do NOT have to Register As New Register like parents and guardians to create usernames/passwords. See Student Login Editor for instructions on how to generate usernames and passwords for students and then they can log in to the Student Progress Center.
• Use student active directory (only in certain districts): If students have an active directory account, check this option to use their active directory usernames and passwords instead of generating usernames and passwords in JCampus. When checked, you will then be asked to enter the active directory "Domain" name, "Host" name, and DN (Distinguished Name).
• Allow staff to login: Check this option to allow district staff members to log in to the Student Progress Center. District staff is defined as AD, PR, AP, CO, SO and S7 profiles.
• Staff Profiles to allow:: If you would like to add additional profiles, such as TE or SE, to the list of those that can log in to the Student Progress Center, click in this field and select the desired profiles as well as the profiles listed above. By adding additional profiles, you are deactivating the default profiles, so they have to be added back in also.
• Login Staff Profiles as S7: If you want a profile to have the same security as a S7, then add the profile here. The S7 profile was created for SPED and/or IEP teachers to be able to view student`s records that are assigned to them.
• PSN Generation Mode - Choose the mode used to generate new PSN numbers.

• Last 5 of SSN
• Randomly Generated

SPC Hide Tabs Options

SPC Hide Tabs Options

• Hide Attendance Tab: Check this box to hide the Attendance Tab.
• Hide Calendar Tab: Check this box to hide the Calendar Tab.
• Hide Communication Tab: Check this box to hide the Communication Tab.
• Hide Discipline Tab: Check this box to hide the Discipline Tab.
• Hide Grades Tab: Check this box to hide the Grades Tab.
• Hide Test Tab: Check this box to hide the Test Tab.
• Hide Transcript Tab: Check this box to hide the Transcript Tab.

SPC Contact Options

SPC Contact Options Section

• Allow update parent contact information: Check this box to display "Contact Information" within the "Make Selection" drop down. This option will not allow a student or parent to update the parent contact information, only view.
• Allow update parent address information: Check this option to allow the students and parents to update the parent's mailing address.
• Allow update parent phone information: Check this option to allow the students and parents to update the parent's phone number.
• Allow update parent email information: Check this option to allow the students and parents to update the parent's email address.
• Allow update student contact information: Check this box to display "Contact Information" on the Student's Home Page. This option will not allow a student or parent to update the student's contact information, only view.
• Allow update student address information: Check this option to allow the students and parents to update the student's mailing address.
• Allow update student phone/email information: Check this option to allow the students and parents to update the student's phone number and e-mail address.
• Allow update student ethnic information: Check this option to allow the students and parents to update the student's primary and secondary ethnicity.

SPC Registration System Settings

Document Archive Settings

The Document Archive Settings options will only be displayed if the district has the DOC product.

• Share Documents - Select this option to allow sharing documents through Student Progress Center

• Document Categories - Set which document categories are allowed to be shared through Student Progress Center

SPC Display Options

• Display discipline without administrator action: If unchecked will display only major referrals. Otherwise, will display all referrals.
• Display lessons not displayed in gradebook: If this option is checked, it will display all lesson plans and assignments. Otherwise, only gradable assignments will be displayed.
• Show All Lessons with Homework: Select this option to show all lessons with homework on the calendar tab.
• Allow Teacher Email: Check to allow students and parents to access their teacher's and principal's e-mail address on the Communication page.
• Display New Year On: Select "Always Show", "First Day of School", or 1, 2, 3, or 4 "Week(s) Before First Day". This option will tell the system when to display new year items.
• Show Student Bus Information: Check to display the student's bus and stop number on the Student Home Page
• Show Student Bus Address: If the student has a bus number and this item is checked, the pick up/drop off addresses will be visible.
• Do not show grades if Fees due: If a student owes a fee the grades will not be displayed and there will be a message to the parent to call the school.
• Allow district compare of scores: Check this option to display graphs comparing the student's grades in a course to the average district grade in the same course.
• Allow principals to view all schools: Check this option to allow the principals to access all students at all schools. Otherwise, they will only have access to students at their school.
• Attendance Skip Codes: Select the attendance codes to skip when counting and displaying total days absence for the student.
• Hide Browse: If you leave unchecked there will be a Browse School Courses button, but if you check this option the browse button will not show.
• Show Current Year Grades on the Transcript: If checked, the current year grades will be displayed on the transcript.
• Show GPA on Transcript: Check to show the GPA on the Transcript in Student Progress Center.
• Show Only Alpha Grade on Transcript - If checked, this will display only an alpha grade on the student's transcript.
• Show JCall Messages: If checked, any JCall messages sent will be displayed in the SPC.
• Show Previous Year's Graduates: If checked, the previous years graduates will have access to the SPC.
• Show Long Course Names: If checked, courses that have long course names assigned will display the long course name rather than the normal course name.
• Show Student Birth Date: If checked, will display the birth date for the student.
• Display Message for "A" Assignments - Check the box and select a school. Then write the message that will be displayed on the Student Progress Center (SPC) for students at the selected school who earn an 'A' on an assignment. If school 700 is selected, the message will be displayed for students at all schools. A different message can be created for each school. Click Save.
• Show Homeroom - Select this option to show homeroom in the Student Progress Center on the Student Home page.
• Show School Lookup Link - Select this option to display a link, on the Online Registration System login page, that will allow access to the School Lookup Program. You will now be able to click on the link Find Schools and be able to look up school attendance zones on a mapping system. (Must have DMS)

Once all of the items on the Option panel have been complete, the user should click on the SAVE button. The user may also click on the SAVE ALL button at the bottom of the screen to save the changes.

Top of Page

Accessing the SPC Validation choices

Select the Validation tab at the top of the SPC screen. See below:

SPC Valication Access

SPC Validation Options

SPC Validation Options Section

For each of the items listed below, if the Show column is checked, the item will be displayed on the Registration Screen and if the Validation column is checked, the item is required for registration.

• Require PSN: This is the student's PSN number as found in Student Master and is always displayed and required for registration.
• Require Last Name: Last Name of the person registering.
• Require First Name: First Name of the person registering.
• Require Middle Initial: Middle initial of the person registering.
• Require Address Line 1: The first line of the address of the person registering.
• Require Address Line 2: The second line of the address of the person registering.
• Require City: The city of the address of the person registering.
• Require State: The state of the address of the person registering.
• Require Zip: The zip code of the address of the person registering.
• Require Home Phone Number: The home phone number of the person registering
• Require Work Phone Number: The work phone number of the person registering.
• Require Cellphone Number: The cellphone number of the person registering.
• Require Beeper Number: The beeper number of the person registering.
• Require Email Address: The email address of the person registering.
• Require Employer Name: The name of the employer of the person registering.

Accessing the SPC Request choices

Select the Request tab at the top of the SPC screen. See below:

Request By School will allow all students/parents enrolled at the selected school to enter requests.

• Schools - Select the schools who will have the students/parents enter requests through the Student Progress Center.
• Allow Alternates for Selected Schools - Check to add an area for students/parents to enter alternate requests. These requests will only replace elective courses (transcript group codes 8 and 9) that could not be scheduled by the Automatic Scheduler.
• Allow Printing for Selected Schools - Check to give students/parents the ability to print the request form.
• Allow Editing of School Entered Requests - Check to allow students/parents to change requests entered by counselors or other school employees.
• Click Save at the bottom of the screen.

Request By School and Grade will allow students/parents enrolled at the selected school who are entering the selected grade in the upcoming school year to enter requests for the within the selected date range.

• School - Select the schools who will have the students/parents enter requests through the Student Progress Center.
• Grade - Select the grade of the students to enter requests. This is the grade the students will be assigned to in the upcoming school year.
• Start - Select the date the selected school and grade may begin entering requests.
• End - Select the last date the selected school and grade have to enter requests.
• Alt - Check to add an area for students/parents to enter alternate requests. These requests will only replace elective courses (transcript group codes 8 and 9) that could not be scheduled by the Automatic Scheduler.
• Printing - Check to give students/parents the ability to print the request form.
• Editing - Check to allow students/parents to change requests entered by counselors or other school employees.
• Click the green Save cell on the right.

Once all of the items on the Validation panel have been complete, the user should click on the SAVE button. The user may also click on the SAVE ALL button at the bottom of the screen to save the changes.

Buttons at the Bottom of the Screen

Setup

Clicking the Setup button will display the original setup box with the previously selected settings displayed.

Save All

Clicking the Save All button will save all the changes made to any of the programs or screens available in the Communication Configuration program.

Help

Clicking on the Help button will take the user to "System" in the help system.

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Communication Configuration Page