Difference between revisions of "Post Attendance"

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Select the appropriate severity of the medical reason for the student’s checkout.
 
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Revision as of 07:44, 27 June 2018

Posting Daily Attendance

Menu Location

Postattendmenu.png


On the left navigation panel, select Attendance > Post Attendance.

Setup Options

Postattendancesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

1st Period Code - Code to insert when using the first column to do a first period check out.

Auto Admit - Tells whether to print an auto admit slip

Show Keyboard

Print Receipt Label - Print 2 5/16 x 4 labels

Add Comment - This will bring up a dialog box that will allow personalized comments to be set for each of the different admit slips.

Trip Settings

Date - Date that will be used when posting field trips.

Reason - Reason that will be used when posting field trips.

Trip Check Out Time - Check out time that will be used when posting field trips.

Trip Check In Time - Check in time that will be used when posting field trips.

Advanced - This will bring up a dialog box that will allow advanced options to be set.

Overridesettings.png

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Postattendancemain.png

Column Headers

Student - Student Name

1st - 1st period check out

Out - Check out/Check out options

Code - Check out code

Ex - Student check out code

Out Reason - Student check out reason

In - Check in

Code - Check in code

Ex - Student check in code

In Reason - Student check in reason

Dr - Open Dr's note window

GD - Student's grade of enrollment

SIDNO - Student's identification number

Homeroom - Student's homeroom

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Postattendancebottom.png

Refresh - Click current roster

Print Admit - Print current admit

Student - Student roster

Homeroom - Homeroom roster

Class - Class roster

Sport or Club - Sport or club roster

Spec - Special codes

Mass - Mass post attendance for a date range

Help - Takes you to the Help website for written instructions and instructional videos.

Scan - Scan attendance record


How-to for Teachers in Gradebook

On the bottom left of the screen verify the Year

Select the Course.

Select the Grading Period.

Click the Attendance icon at the top of the screen.

The screen will change to the posting attendance screen and the roster of students will be the same class roster from WebGradebook.

Locate the Out column

Scroll through the list of students to find the student that needs to check out and click in the cell to the right of the student’s name in the Out column.

A list of attendance reasons will appear. NOTE at the bottom of the list of checkout reasons, the students attendance summary will be displayed. Select the appropriate reason for the

checkout at this time if the student has a health condition a notice will populate to be printed.

If the student has a health code or an alert code/comments, then the demographic page will appear to notify you.

If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation

To the left of the medical reasons are check boxes in columns labeled MI, MO, and SE.

MI = Mild

MO = Moderate

SE = Severe

Select the appropriate severity of the medical reason for the student’s checkout.

The time of the check out will default to the current time. If you need to edit the time refer to the Edit Attendance instructions.

How-to for Administrators, Counselors and other Staff

On the left navigation panel, click on Attendance.

Under Entry, select Post Attendance.

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

The next items are not found on the standard setup options document.

1st PD Code defaults to code 05 Doctor's note needed. To change the default code, click in the field to get a list of codes.

Select the appropriate code as a default code.

Check Auto Admit to have the system automatically print admit slips when checking a student out or checking a student in.

  • Check Show Keyboard to be able to see the alpha keys in addition to the search box.

Click on Add Comment to bring up a dialog box that allows personalized comments to be set for each of the different admit slips.There are defaulted comments but they can be changed.

Verify the number of minutes for Lunch and for Non-Instr Minutes.

OK - Click to continue

To get a list of students:

Click on the Student button at the bottom of the screen to get a complete list of the schools students.

Click on the Homeroom button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen.

Click on the Class button to get the Master Schedule. Select a class to get a list of students in that class on the screen.

Click on the Bus button and a popup box will appear. Then select the a bus for a list of students.

Click on the Sport/Club button for a list of clubs and a list of sports in which the students are active in.

Click on the Special Code button and a popup box will appear. Then select the code for a list of students.

Click on the Setup button to display the original setup box with the previously selected settings displayed.

Click on the Mass button and a popup box will appear. Select the students on the screen to post mass attendance.

Click on the Help button to locate JCampus documentation which includes written instructions and/or videos.

In the Post Attendance screen, locate the Out column.

Find the student that needs to check out and click in the cell to the right of the student’s name in the Out column.

A list of attendance reasons will appear. Select the appropriate reason for the checkout.

If the student has a health code or an alert code/comments, then the demographic page will appear to notify you.

If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation.

To the left of the medical reasons are check boxes in columns labeled MI, MO, and SE.

MI = Mild

MO = Moderate

SE = Severe

Select the appropriate severity of the medical reason for the student’s checkout.


Post Attendance Main Page


Attendance Main Page


JCampus Main Page


Teacher Main Page


Grades Main Page


Gradebook Main Page


Attendance Main Page


JCampus Main Page

Post Checkout
Post Excuse
Post First Period Absence
Post Tardy to Class
Post Multiple Checkouts
Print Admit Slip
Post Mass Absences
Change Check Out Time
Change Check Out to Tardy-to-Class
Delete Complete Attendance Record
Change Check Out Code
Change Check In Code
Change Check In Time
Attendance Scanning
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