Difference between revisions of "Attendance Duplication Audit"
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'''This program will identify duplicate attendance records. Within the report you will have the ability to delete any duplicates that are found.''' | '''This program will identify duplicate attendance records. Within the report you will have the ability to delete any duplicates that are found.''' | ||
| − | + | ==Menu Location== | |
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| + | [[File:attdupmenu.png]] | ||
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| + | On the left navigation panel, select '''Attendance''' > '''Lists''' > '''Attendance Duplication Audit'''. | ||
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| + | ==Setup Options== | ||
| + | |||
| + | [[File:attdupsetup.png]] | ||
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| + | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | ||
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| + | '''District''' - Default value is based on your security settings. You will be limited to your district only. | ||
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| + | '''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this | ||
| + | |||
| + | value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or | ||
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| + | all schools in your district. | ||
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| + | From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | ||
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| + | '''OK''' - Click to continue | ||
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| + | If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''. | ||
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| + | ==Main== | ||
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| + | [[File:attdupmain.png]] | ||
'''Definitions of Column Headers''' | '''Definitions of Column Headers''' | ||
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| − | + | '''Name'''--Student Name | |
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| − | + | '''Sidno'''--Student local ID number | |
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| − | + | '''GR'''--Grade level of the student | |
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| − | + | '''Homeroom'''--Student's homeroom teacher assignment | |
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| − | + | '''School'''--School in which the student is enrolled | |
| + | '''RecNum'''--Record number generated by the software when an attendance record is created | ||
| + | '''RecDate'''--Date of the attendance record | ||
| + | '''Check Out'''--Check out information related to the attendance record; check out time, check out code, and description | ||
| + | '''Check In'''--Check in information related to the attendance record; check in time, check in code, and description | ||
| + | '''Reason'''--Identifies the reason the record has been included on this report. | ||
::'''DUP'''--duplicates | ::'''DUP'''--duplicates | ||
::'''ERR'''--erroneous | ::'''ERR'''--erroneous | ||
Revision as of 03:52, 17 April 2018
This program will identify duplicate attendance records. Within the report you will have the ability to delete any duplicates that are found.
Menu Location
On the left navigation panel, select Attendance > Lists > Attendance Duplication Audit.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
all schools in your district.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
OK - Click to continue
If you need instructions for setup values to be used, follow the link for Standard Setup Options.
Main
Definitions of Column Headers
Name--Student Name
Sidno--Student local ID number
GR--Grade level of the student
Homeroom--Student's homeroom teacher assignment
School--School in which the student is enrolled RecNum--Record number generated by the software when an attendance record is created RecDate--Date of the attendance record Check Out--Check out information related to the attendance record; check out time, check out code, and description Check In--Check in information related to the attendance record; check in time, check in code, and description Reason--Identifies the reason the record has been included on this report.
- DUP--duplicates
- ERR--erroneous
- OOR--out of range
- VAC--weekend/vacation
Buttons at the Bottom of the Report
- Setup: Click to go back to the Setup box.
- Print: To find the print instructions, follow this link: Standard Print Options.
- Help: Opens the JCampus documentation which includes written instructions and/or videos.
- Delete Records: Refer to the instructions below for deleting selected records.
Instructions for deleting duplicate records.
- To delete a single record on the display, point the cursor to the line of information and click the left mouse button.
Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
