Difference between revisions of "Absence Analysis"
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this | '''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this | ||
| − | value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or | + | value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or |
| − | schools in your district. | + | all schools in your district. |
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | '''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | ||
| Line 31: | Line 31: | ||
click in the field to the right of Grade(s) to select the desired grade level(s) to be included. | click in the field to the right of Grade(s) to select the desired grade level(s) to be included. | ||
| − | '''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click | + | '''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click |
| − | '''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included. | + | in the field to the right of Ethnic to select the desired ethnic(s) to be included. |
| + | |||
| + | '''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in | ||
| + | |||
| + | the field to the right of Gender to select the desired gender to be included. | ||
'''Skip L Codes''' - This will skip the leave codes. | '''Skip L Codes''' - This will skip the leave codes. | ||
| Line 39: | Line 43: | ||
'''Skip NR Schools''' - This option will prevent schools that do not have the option "Submit SIS Batch Files?" checked in the "Sponsor Site Editor" from displaying results on the report. | '''Skip NR Schools''' - This option will prevent schools that do not have the option "Submit SIS Batch Files?" checked in the "Sponsor Site Editor" from displaying results on the report. | ||
| − | '''Do Not Print Previously Printed Letters''' - This will uncheck the students who have previously had a letter printed for that letter name. Make sure you '''choose a letter''' on the set up box so the correct students will be checked/ | + | '''Do Not Print Previously Printed Letters''' - This will uncheck the students who have previously had a letter printed for that letter name. Make sure you '''choose a letter''' on the set up |
| + | |||
| + | box so the correct students will be checked/highlighted. | ||
'''Absence Counts''' - Enter the number of absences of which to run the report and to print letters. This will correspond with the columns on the report. | '''Absence Counts''' - Enter the number of absences of which to run the report and to print letters. This will correspond with the columns on the report. | ||
| − | '''Count | + | '''Count''' - Select to override the preset numbers in the above boxes. If you enter a number in this box, after clicking OK, you will get a number/count of absences . Upon clicking on the |
| + | |||
| + | number, you will have a list of students with absences of at least that number entered or more (>=). | ||
'''Letter''' - Choose the letter(s) needed to send to the parents of students. '''Note:''' Letters are created in the [[Letter Maintenance]] Program. | '''Letter''' - Choose the letter(s) needed to send to the parents of students. '''Note:''' Letters are created in the [[Letter Maintenance]] Program. | ||
| Line 49: | Line 57: | ||
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''. | To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''. | ||
| − | + | '''OK''' - Click to continue | |
| + | |||
| + | ==Main== | ||
| + | [[File:absenceanalysismain.png]] | ||
| − | + | ===Column Headers=== | |
| − | + | '''Sch''' - School site number of enrollment | |
| − | + | '''School''' - School Name | |
| − | + | ''' Number Columns''' - These correspond with the numbers you added to the boxes in the set up box for number of absences to report. | |
| − | + | '''Total''' - Total number of students with absences from all columns | |
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#Then, click the blue print button at the top left to print the report. Close the print preview. | #Then, click the blue print button at the top left to print the report. Close the print preview. | ||
| − | + | To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''. | |
---- | ---- | ||
Revision as of 01:53, 17 April 2018
This report allows the user to modify the number of absences that their parish uses when printing attendance letters.
Menu Location
On the left navigation panel, select Attendance > List > Absence Analysis.
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
all schools in your district.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.
Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
in the field to the right of Ethnic to select the desired ethnic(s) to be included.
Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
the field to the right of Gender to select the desired gender to be included.
Skip L Codes - This will skip the leave codes.
Skip NR Schools - This option will prevent schools that do not have the option "Submit SIS Batch Files?" checked in the "Sponsor Site Editor" from displaying results on the report.
Do Not Print Previously Printed Letters - This will uncheck the students who have previously had a letter printed for that letter name. Make sure you choose a letter on the set up
box so the correct students will be checked/highlighted.
Absence Counts - Enter the number of absences of which to run the report and to print letters. This will correspond with the columns on the report.
Count - Select to override the preset numbers in the above boxes. If you enter a number in this box, after clicking OK, you will get a number/count of absences . Upon clicking on the
number, you will have a list of students with absences of at least that number entered or more (>=).
Letter - Choose the letter(s) needed to send to the parents of students. Note: Letters are created in the Letter Maintenance Program.
To find definitions for standard setup values, follow this link: Standard Setup Options.
OK - Click to continue
Main
Column Headers
Sch - School site number of enrollment
School - School Name
Number Columns - These correspond with the numbers you added to the boxes in the set up box for number of absences to report.
Total - Total number of students with absences from all columns
To Print Labels
- Click the Print Labels button at the bottom of the screen.
- Select the student(s) for whom labels are needed.
- Click the Print Labels button at the bottome of the screen and a print preview of the labels will appear in the upper left corner of the screen.
- Click the printer icon in the upper right of the preview window.
- Then, click the blue print button.
To Print Letters
- Click the Print Letters button at the bottom of the screen.
- A print preview will appear in the upper left corner of the screen.
- Click the print icon at the upper right of the print preview.
- Then, click the blue print button at the top left to print the report. Close the print preview.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
