Gain Loss Report

This program will provide a list of students entering and leaving schools.

Video How-to

Gain Loss Report video

Menu Location

On the left navigation panel, select Student Master > Lists > Gain Loss Report.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all

schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

From Date - The first day to start the report for data.

To Date - The last day to end the report for data.

Print First Day Students - Display all students enrolled on the first day of school

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in

the field to the right of Ethnic to select the desired ethnic(s) to be included.

Show Student

• SIDNO - Select to display the student's student identification number.
• SSN - Select to display the student's social security number.

Sped

• All - Select to display all students.
• Sped Only - Select to display only sped students.
• Non Sped - Select to display only non sped students.

504

• All - Select to display all students.
• 504 Only - Select to display only 504 students.
• Non 504 - Select to display only non 504 students.

Show

• All - Select to display all gains and losses for the date range selected.
• Gain Only - Select to display only gains for the date range selected.
• Losses Only - Select to display only the losses for the date range selected.

Show Transfers From - This field is the district(s) from which a student has transferred and it will only have information if it was entered upon enrolling. Leave the field blank if

you want transfers from all districts. Click in the field to restrict the report to one or more districts.

Entry Codes - Leave the Entry Code field blank if all Entry Codes are to be included. Otherwise, click in the box to select the desired code(s) to be included.

Leave Codes - Leave the Leave Code field blank if all Leave Codes are to be included. Otherwise, click in the box to select the desired code(s) to be included.

Program Code - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to

view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

Teams - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view.

Military

• All - Select to display all student.
• Military - Select to display only students associated with family in the military.
• Non Military - Select to display only student with non military association.

LEP

• All - Select to display all students.
• LEP Only - Select to display only LEP students.
• Non LEP - Select to display only non LEP students.

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

Main

Column Headers

GD - Student's grade of enrollment

Sch - Student's school site of enrollment

SIDNO - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of

the student list to select all students

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in

the field to the right of Ethnic to select the desired ethnic(s) to be included.

GLFD--Students gained or lost on the first day of school

FD--Students gained on the first day of school

GOST--Students gained out of state

GIST--Students gained in state

GID--Students gained in district

GOTH--Students gained other than out of state, in state or in district

GTOT--Total students gained

LOST--Students lost out of stateLIST--Students lost in state

LID--Students lost in district

LOTH--Students lost other than out of state, in state or in district

LTOT--Total students gained

TOTAL--Net gain (positive value) or net loss (negative value)

TRANSFRM--6 digit site code if site is located in Louisiana

TRANSTO--6 digit site code if site is located in Louisiana

SASID - The State Assigned Student ID number.

Teams - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - The user may change the settings previously selected for running the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - Takes you to the Help website for written instructions and instructional videos

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video