Enrollment Audit

Video How-to

Enrollment Audit video

Menu Location

On the left navigation panel, select Student Master > Lists > Enrollment Audit.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all

schools in your district.

Report Options - Each drop down will have the option to select Report or Don't Report for the following items:

• Suspicious Birthdays - Birthdates that don't match with the grade level of the student.

• Illegal Name Characters - Any character in their name other than the alphabet, apostrophe, or a hyphen.

• Missing SSNS - Students with no SSNs on the Student Master.

• Missing State ID - Students with missing state IDs.

To find definitions for standard setup values, follow this link: Standard Setup Options.

OK - Click to continue.

Main

Column Headers

SIDNO - Student's identification number.

Student Name - Student's full name.

SSN - Student's Social Security Number.

Gen - Student's gender.

Eth - Student's ethnicity.

Birth Date - Student's date of birth.

GD - Student's enrollment grade.

School - Student's school of enrollment.

District - Student's district of enrollment.

ECode - Student's entry code into school.

Entry Date - Student's entry date into school.

LCode - Student's leave code from school.

Leave Date - Student's leave date from school.

Error - Type of error.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE - The bottom section is a legend of the error codes.

Bottom

Setup - The user may change the settings previously selected for running the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - Takes you to the Help website for written instructions and instructional videos.

Legend - Use the legend at the bottom of the screen to identify errors.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video