Oregon Export (Dibels)

Video How-to

Oregon Export Dibels video

How to

This program will create the file to be uploaded to the University of Oregon for DIBELS.

Menu Location

On the left navigation panel, select Student Master > Interfaces > Oregon Export (Dibels).

Setup

Year - Year--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all

schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Export State ID Type - Check this box to export the student's state ID on the Alt ID tab. Leave the box unchecked to export the student's sidno on the alt id tab.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Course - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options

1. If you need instructions for setup values to be used, follow the link for Standard Setup Options.

1. The next items are not found on the standard setup options document.
   • The pink area of the setup box gives instruction regarding which student identification will be sent--the local ID or the SSN. Instructions below will provide a more through explanation of this feature.
   • Select Courses. This is the list of courses whose rosters will be used for this export. Your selection will be saved for the next time you create the export.
2. Click Ok to move to the next screen.

Tabs at the bottom of the new Screen

Dibels--This is the original format of the file to be exported. The local ID will be included in the file.

Dibels Alt ID--This will also provide the original format of the file to be exported. The difference is that the SASID will be used instead of the local ID.

Dibels Next--Requires additional security in User Management in order to see this tab. This is the new version of the file format.

Definitions of Column Headers--for the Dibels and Dibels Alt ID tabs

last--Student's last name.

first--Student's first name.

studentid--On the Dibels tab this is the only student id field. It is the local identification number.

id--On the Dibels Alt ID tab this is the student's social security number.

secondary_id--On the Dibels Alt ID tab this is the student's local identification number.

dob--date of birth of the student

incoming_school--school in which the student is enrolled

incoming_grade--grade of the student

incoming_classname--name of teacher of the courses selected in the setup box

d1_raceethnicity--race/ethnicity of the student

d2_gender--gender of the student

d3_ses--eligibility for free/reduced lunch

d4_sped--whether or not a student is classified special ed

d5_status--University of Oregon field

d6_additionalcodes--University of Oregon field

d7_accomodations--whether or not the student receives accommodations

Definitions of Column Headers--for the Dibels Next tab

School Name--Name of the school in which the student(s) is/are enrolled

Grade (K, 01, 02, 03)--Grade level of the student.

10-digit Louisiana Secure ID (LASID)--SASID assigned through eScholar.

Name of Assessment--Name of the assessment tool being reported.

Full Score--Numerical value of the student's score.

Full Achievement Level--Core, Strategic, Intensive

Process of creating the export file

1. After completing the setup box continue with the following steps.
2. Decide whether or not the students' local ID numbers or the La Secure IDs are to be sent. The next step will be based on that decision.

   If you ARE NOT sending La Secure IDs the active tab should be the Dibels tab.

   Click the Print/Export button at the bottom left.

   Select the CSV print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.

   Click Print. The file will be automatically saved in the Downloads folder usually found in My Documents folder.

   If you ARE sending the La Secure IDs the active tab should be the Dibels Alt Id tab.

   Click the Print/Export button at the bottom left.

   Select the CSV print option. The name of the file will be created for you. The name format will be Dibels_Alt_Id_YYYY-MM-DD.

   Click Print. The file will be automatically saved in the Downloads folder usually found in My Documents folder.

3. Continue the export process using your instructions from the University of Oregon.

   If you are using the new Dibels format, click the Dibels Next tab.

   Click the Print/Export button at the bottom left.

   Select the CSV print option. The name of the file will be created for you. The name format will be Dibels_YYYY-MM-DD.

   Click Print. The file will be automatically saved in the Downloads folder usually found in My Documents folder.