Difference between revisions of "Photo File Creator"
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# Review the results, then click the '''Print''' '''/ Export''' button on the lower left of the screen. | # Review the results, then click the '''Print''' '''/ Export''' button on the lower left of the screen. | ||
# At the '''Print''' options screen, click to select “'''CSV – Comma Separated file'''”. You will see that the system has created a File Name for you. Click the '''Print''' button to create the file. | # At the '''Print''' options screen, click to select “'''CSV – Comma Separated file'''”. You will see that the system has created a File Name for you. Click the '''Print''' button to create the file. | ||
| − | # [[File:Photo_file_export.png]] | + | #* [[File:Photo_file_export.png]] |
# '''Google Chrome''' users: | # '''Google Chrome''' users: | ||
#* A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder. | #* A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder. | ||
#* [[File:Photo file download directory.png]] | #* [[File:Photo file download directory.png]] | ||
# Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer. | # Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer. | ||
| − | # Remember, if the file is opened in Excel, please do not save it. Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off. | + | # ''Remember, if the file is opened in Excel, please do not save it.'' Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off. |
Revision as of 18:14, 12 August 2013
Photo File Creator
This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JPams for students.
NOTE: If the file is opened in Excel, DO NOT SAVE it. It will change the file. Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer. If the file is opened in Excel, please be sure to just close it without saving.
How-to
- In the left navigation pane, click Student Master, then Interfaces, then Photo File Creator.
- At the setup box, set the Year, School, Grades, and As of Date.
- To create a file by Homeroom:
- Semester: Set to desired semester. Typically at the start of the year, this is “1”.
- Transcript group: Set to “blank” as shown below.
- To create a file by Transcript group, such as “English” classes:
- Semester: Select the desired semester. Typically at the start of year, this is “1”.
- Transcript group: Select the desired group, such as “English”.
- Click the OK button to continue.
- Review the results, then click the Print / Export button on the lower left of the screen.
- At the Print options screen, click to select “CSV – Comma Separated file”. You will see that the system has created a File Name for you. Click the Print button to create the file.
- Google Chrome users:
- A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder.
- Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer.
- Remember, if the file is opened in Excel, please do not save it. Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off.
