Photo File Creator

Photo File Creator

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JPams for students.

NOTE: If the file is opened in Excel, DO NOT SAVE it. It will change the file. Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer. If the file is opened in Excel, please be sure to just close it without saving.

How-to

1. In the left navigation pane, click Student Master, then Interfaces, then Photo File Creator.
2. At the setup box, set the Year, School, Grades, and As of Date.
3. To create a file by Homeroom:
   • Semester: Set to desired semester. Typically at the start of the year, this is “1”.
   • Transcript group: Set to “blank” as shown below.
   • 
4. To create a file by Transcript group, such as “English” classes:
   • Semester: Select the desired semester. Typically at the start of year, this is “1”.
   • Transcript group: Select the desired group, such as “English”.
5. Click the OK button to continue.
6. Review the results, then click the Print / Export button on the lower left of the screen.
7. At the Print options screen, click to select “CSV – Comma Separated file”. You will see that the system has created a File Name for you. Click the Print button to create the file.
8. Google Chrome users:
   • A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder.
9. Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer.
10. Remember, if the file is opened in Excel, please do not save it. Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off.