Difference between revisions of "Photo File Creator"

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# In the left navigation pane, click '''Student Master''', then '''Interfaces''', then '''Photo File Creator'''.
 
# In the left navigation pane, click '''Student Master''', then '''Interfaces''', then '''Photo File Creator'''.
 
# At the setup box, set the '''Year''', '''School''', '''Grades''', and '''As of Date'''.
 
# At the setup box, set the '''Year''', '''School''', '''Grades''', and '''As of Date'''.
−
# '''''''To create a file by Homeroom:'''''''
+
# To create a file by Homeroom:
−
#* '''Semester''':  Set to desired semester.  Typically at the start of the year, this is “1”.  
+
#* Semester:  Set to desired semester.  Typically at the start of the year, this is “1”.  
−
#* '''Transcript group''':  Set to “blank” as shown below.
+
#* Transcript group:  Set to “blank” as shown below.
−
# '''''''To create a file by Transcript group, such as “English” classes:'''''''
+
# To create a file by Transcript group, such as “English” classes:
−
#* '''Semester:  '''Select the desired semester.  Typically at the start of year, this is “1”.
+
#* Semester:  Select the desired semester.  Typically at the start of year, this is “1”.
−
#* '''Transcript group''':  Select the desired group, such as “English”.
+
#* Transcript group:  Select the desired group, such as “English”.
 
# Click the '''OK''' button to continue.
 
# Click the '''OK''' button to continue.
 
# Review the results, then click the '''Print''' '''/ Export''' button on the lower left of the screen.
 
# Review the results, then click the '''Print''' '''/ Export''' button on the lower left of the screen.

Revision as of 15:55, 12 August 2013

Photo File Creator

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JPams for students.


NOTE: If the file is opened in Excel, DO NOT SAVE it. It will change the file. Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer. If the file is opened in Excel, please be sure to just close it without saving.


How-to

  1. In the left navigation pane, click Student Master, then Interfaces, then Photo File Creator.
  2. At the setup box, set the Year, School, Grades, and As of Date.
  3. To create a file by Homeroom:
    • Semester: Set to desired semester. Typically at the start of the year, this is “1”.
    • Transcript group: Set to “blank” as shown below.
  4. To create a file by Transcript group, such as “English” classes:
    • Semester: Select the desired semester. Typically at the start of year, this is “1”.
    • Transcript group: Select the desired group, such as “English”.
  5. Click the OK button to continue.
  6. Review the results, then click the Print / Export button on the lower left of the screen.
  7. At the Print options screen, click to select “CSV – Comma Separated file”. You will see that the system has created a File Name for you. Click the Print button to create the file.


  1. Google Chrome users:
    • A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder.




  1. Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer.


  1. **Remember, if the file is opened in Excel, please do not save it. Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off.
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