Difference between revisions of "Photo File Creator"

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__NOTOC__
 
'''This program will create a csv file for the photographer in advance of the picture taking sessions.  The file will help the photographer create photos that import into JCampus for students.'''
 
'''This program will create a csv file for the photographer in advance of the picture taking sessions.  The file will help the photographer create photos that import into JCampus for students.'''
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'''Note:''' Please do not use Excel to open or save the file created from this utility.  Excel will trim off the leading zero on a student's ID and cause problems for the photographer.
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==Menu Location
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[[File:photomenu.png]]
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On the left navigation panel, select '''Student Master''' > '''Interfaces''' > '''Photo File Creator'''.
  
  
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'''Note:''' Please do not use Excel to open or save the file created from this utility.  Excel will trim off the leading zero on a student's ID.
 
  
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*Reason: Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer.
 
  
  
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'''How-to'''
 
  
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# In the left navigation pane, click '''Student Master''', then '''Interfaces''', then '''Photo File Creator'''.
 
 
# At the setup box, set the '''Year''', '''School''', '''Grades''', and '''As of Date'''.
 
# At the setup box, set the '''Year''', '''School''', '''Grades''', and '''As of Date'''.
 
# ''To create a file by Homeroom:''
 
# ''To create a file by Homeroom:''

Revision as of 02:18, 6 April 2018

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JCampus for students.

Note: Please do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID and cause problems for the photographer.

==Menu Location

Photomenu.png


On the left navigation panel, select Student Master > Interfaces > Photo File Creator.




  1. At the setup box, set the Year, School, Grades, and As of Date.
  2. To create a file by Homeroom:
    • Semester: Set to desired semester. Typically at the start of the year, this is “1”.
    • Transcript group: Set to “blank” as shown below.
    • Setup photo homeroom.png
  3. To create a file by Transcript group, such as “English” classes:
    • Semester: Select the desired semester. Typically at the start of year, this is “1”.
    • Transcript group: Select the desired group, such as “English”.
    • Photo file setup transcript.png
  4. Click the OK button to continue.
  5. Review the results, then click the Print / Export button on the lower left of the screen.
  6. At the Print options screen, click to select “CSV – Comma Separated file”. You will see that the system has created a File Name for you. Click the Print button to create the file.
    • Photo file export.png
  7. Google Chrome users:
    • A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder.
    • Photo file download directory.png
  8. Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer.
  9. Remember: Please do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID.
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