Gain Loss Report

Video How-to

Gain Loss Report video

On the left navigation panel, select Student Master > Lists > Gain Loss Report.

Menu Location

On the left navigation panel, select Student Master > Lists > Gain Loss Report.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all

schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

From Date

To Date

Print First Day Students

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in

the field to the right of Ethnic to select the desired ethnic(s) to be included.

Show Student - Click to show student identification number or social security number.

Sped - Click to show all, Sped only, or Non Sped.

Show - Click to show all, gains only, or losses only.

Show Transfers From - This field is the district(s) from which a student has transferred and it will only have information if it was entered upon enrolling. Leave the field blank if

you want transfers from all districts. Click in the field to restrict the report to one or more districts.

Entry Codes - Leave the Entry Code field blank if all Entry Codes are to be included. Otherwise, click in the box to select the desired code(s) to be included.

Leave Codes - Leave the Leave Code field blank if all Leave Codes are to be included. Otherwise, click in the box to select the desired code(s) to be included.

Program Code - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to

view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

The following items are not found on the standard setup options document.

• Print First Day Students: By default, the program does not display students who are enrolled on the first day of school. Selecting the Print First Day Students option will show all students, including those who were enrolled on the first day of school.
• Show Gains Only: Show only students you have gained.
• Show Losses Only: Show only students who have left.
• Select
• Select
• Select Military options: All, Military, Non-Military

• Click OK to move to the next screen.

If you need instructions for common column headers to be used, follow the link for Common Column Headers.

Columns not included in the common column list are:

GLFD--Students gained or lost on the first day of school

FD--Students gained on the first day of school

GOST--Students gained out of state

GIST--Students gained in state

GID--Students gained in district

GOTH--Students gained other than out of state, in state or in district

GTOT--Total students gained

LOST--Students lost out of state

LIST--Students lost in state

LID--Students lost in district

LOTH--Students lost other than out of state, in state or in district

LTOT--Total students gained

TOTAL--Net gain (positive value) or net loss (negative value)

TRANSFRM--6 digit site code if site is located in Louisiana

TRANSTO--6 digit site code if site is located in Louisiana

To find the print instructions, follow this link: Standard Print Options.

Additional Features Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video