Difference between revisions of "Overview"
From EDgearWiki
Jump to navigationJump to searchLine 95: | Line 95: | ||
'''Additional buttons on the Transcript Workstation''' | '''Additional buttons on the Transcript Workstation''' | ||
+ | |||
+ | '''NOTE'''--If you hover the mouse over the buttons at the top of the workstation, the popups will appear briefly and will remain on the window as long as the mouse stays pointing at the button. To get the window to stay on the screen, do a left mouse click while pointing at the button. | ||
+ | |||
:'''SPED'''-- | :'''SPED'''-- | ||
:'''504'''-- | :'''504'''-- | ||
:'''LEP'''-- | :'''LEP'''-- | ||
:'''Health'''-- | :'''Health'''-- |
Revision as of 13:40, 19 June 2013
Video How-to
Transcript Workstation Overview video
These instructions provide an overview of the Transcript Workstation.
Use the following steps to access the Transcript Workstation.
- Login to WebPams.
- Select Transcripts from the list of program areas on the left of the screen.
- Select Transcript Workstation.
Setup Box Options
- Verify Year, District, and School. These default values are based on your security settings.
- Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included.
- NOTE: You can only view transcripts for students in grades 9-12.
- Select the Transcript Type--College, Official, Custom.
- Show Current Year Grades--grades from the current year (only available after the first semester grades have been calculated).
- Make selections in the More Options section. After making selections in each area, click OK to return to the setup box.
- Basic
- Senior Graduation Date--Enter a date if different from the date set in the Calendar.
- Show Current Year Schedule (w/o grades)--shows current schedule for the year at the bottom of transcript
- Show Rank--current rank of student
- Show Attempted GPA--highest possible GPA
- 0.5 to 1 credit if only one sem posted, even if final is posted--one half credit of a full credit course. This should always be checked.
- Select Course Master records by school--used only courses are identified in the course catalog specifically for your school
- Show sources for all grades--displays the school name for each course in the transcript
- Grades
- GPA Print Type--Choose from the drop down list. This is chosen by District and is stored in the Sponsor Site file.
- Show Numeric Grades--displays numeric grades with alpha grades
- Round GPA's--rounds of the GPA
- Show courses with no final grades--Shows grades for semester courses which have no final grade record
- Count replaced courses in GPA--uses grades when a course is taken over
- Use Semester Grades Only for GPA Calculation--This only uses semester grades in calculating cumulative GPA
- Official
- Print/Transmit state course descriptions--will print/transmit state descriptions instead of local course names
- Show Final Only--shows final grades only; if a course has no final grade, then the course will not display on the screen and will not print
- Hide courses with zero credit earned--does not display courses with 0 credit earned
- STS
- This is for creating the transcript file for submission to DOE. It is not available at this time.
- Basic
- Click OK to move to the next screen.
Definitions of Column Headings
- D--delete record
- GRP--transcript group for the course; 1--English, 2--Comp Education, 3--Math, 4--Social Studies, 5--Science, 6--H & P E, 7--Foreign Languages, 8--Vocational Electives, 9--Regular Electives
- Course--course description/name
- S1n--1st semester numeric grade
- S1a--1st semester alpha grade
- S1yr--year the 1st semester grade was earned; usually the spring of the school session
- R1--check box to indicate that the grade record is to be replaced by a second instance of the course
- S2n--2nd semester numeric grade
- S2a--2nd semester alpha grade
- S2yr--year the 2nd semester grade was earned; usually the spring of the school session
- R2--check box to indicate that the grade record is to be replaced by a second instance of the course
- F1n--1st semester numeric grade
- F1a--1st semester alpha grade
- F1yr--year the 1st semester grade was earned; usually the spring of the school session
- R3--check box to indicate that the grade record is to be replaced by a second instance of the course
- Cp--credit pursued
- Ce--credit earned
- H--honors indicator(s) from course catalog
- G--the letter G will be in this field if the grade is from the current year grades file
- S-code--6 digit state course code
- Grade Source--the 6 digit state site code and site name where student earned the grade
Definitions of Labels/Column Headers in the Save Window
- S1--semester 1 information; required if there is a grade entered for this semester
- S1--semester 2 information; required if there is a grade entered for this semester
- F--final information;
- CP--credit pursued
- CE--credit earned
- Part No.--used for semester records for full credit courses in which a student takes the first half during semester two. In this example the part number would be 1. For 4x4 block scheduling the first half taken during semester four would have part 1 for the part number.
- REP--replace course indicator
- CR--credit recovery indicator
- SS--summer school indicator
- Honors--values from the honors field in the course catalog
- DS--distance learning indicator
- Credit Site--for a dual enrollment course this must be the post secondary site; for all other courses this is the high school where the credit was earned
- State---State other than Louisiana where credit was earned
- Enrolled Site--required for dual enrollment courses only; it must be the high school where the student was enrolled; leave information blank if this is not a dual enrollment course
- College Hours--required only for dual enrollment courses; must be greater than zero
Processes available through the Action button at the top right
- Gear Box--gives ability to access multiple sources of information about the student on the workstation
- Calc GPA--recalculates student GPA; gives a popup with detail of grades and quality points used for GPA calculation
- 9th Grade Entry--a popup appears that allows you to manually enter the 9th grade entry for a student.
- Rank Report--gives the setup box for running the ranking report.
- GEE/ACT Update--not available at this time
- VEDS--not available at this time
- Veds Data Collection--not available at this time
Additional buttons on the Transcript Workstation
NOTE--If you hover the mouse over the buttons at the top of the workstation, the popups will appear briefly and will remain on the window as long as the mouse stays pointing at the button. To get the window to stay on the screen, do a left mouse click while pointing at the button.
- SPED--
- 504--
- LEP--
- Health--