School Notes

This program will allow a school to create notes to be displayed in the Student Progress Center. It will not generate a phone call, text or email.

Menu Location

On the left navigation panel select Communication > Entry > School Notes.

Setup Options

To find definitions for standard setup values, follow this link: Standard Setup Options.

OK - Click to continue.

Main

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

• Title -- Title of the message
• Type -- Refers to the type of message being sent.
• User -- The login of the user who created the message.
• Created -- Date the message was created.
• Count -- The number of students the messages was sent to.
• DEL -- Delete

To Create a Note

1. Click the Add button at the bottom of the screen to bring up the Note Editor Window.
2. If the message is only for a few students, you can click in the field labeled "Students" and select from a list of options to restrict the number of students to send the Note to. Then select the students from the last field in the window. Leave blank to send the Note to all students.
3. Click in the "Title" field to create a title for the Note.
4. Below "Title", there is an option to Make Public or to make the message Student Visible.
   • If "Make Public" is selected and your district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
   • If "Student Visible" is selected, the Note will only be visible to parent-guardians or students who have a username and password.
5. In the white text area, begin typing the Note.
6. Click "Add" to send the message to the Student Progress Center.
7. After creating a school Note, click on it to attach a file (A Note has to first be saved before a file can be attached to it).
   • Then click on "Attach" to attach a file to the school note (file size <=1 MB). Then choose "Add", click on the file to include and it shows in the `Selected File` box, then click on "Choose". The file is now attached. If you want to delete the attached file, click on the red box.
8. The Note will appear in the table with number of students that the Note is sent to.
   • Click on the count to see a listing of students, as well as the date the Note was opened by a parent-guardian or student.
9. Click on the message title to review/edit the message.
10. Click the red cell to delete the message.

Bottom

To find the print instructions, follow this link: Standard Print Options.

NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

---

JCampus / Communication