Attendance Trends Graphing

Video How-to

Attendance Trends Graphing video

How-to

These instructions will show you how to view student attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.

1. Select Attendance from the program list on the left.
2. Click on Trends
3. Select Attendance Trends Graphing

Setup Box

1. Verify Year, District, and School. These default values are based on your security settings. This program can be run for current year or previous years.
2. Choose a From Date and To Date. Be sure the From and To dates are correct for the school year selected.
3. Click Ok to move to the next screen

Definitions of Column Headers

Codes – Numbers associated with attendance codes when posting attendance.

Description – A description that corresponds with the code assigned.

E – Excused absences recorded for the selected date range.

U – Unexcused absences recorded for the selected date range.

O – Late arrival/early departure check out days from school and/or any tardies recorded

Total – Total number of students with the particular absence code

Percent – Percentage of the total student body with the absence code

Graph Options

Graph Style – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).

Date Option – Review results by the Month or by the Week

Unit Type – Counts (Number of Transactions) or Percent (Percentage of Transactions)

Absence Type – Transactions (Number of transactions) or Days (Number of Days)

Graph Type

Gender

Ethnicity

Special Education

Grade

Time Span in number of days

Site--School Site

Time of Day - Hour of the day

Day of Week

3 Year - gives data for a 3 Year Span using the same date span

If you change any of the Graph Options, you MUST click the Refresh button for the new conditions to be applied to the graph. The Refresh button is located below the graph area of the screen.

To Print

There are two options for printing

1. Printing the chart
2. Printing the graph

To print the chart

• Click the print button at the bottom of the screen.
• A popup will appear with several print versions available. The PDF version is the default and is preferred.
• Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.
• A printer icon will appear at the bottom of the preview. Click the printer icon.
• Then click the printer button at the top of the preview.
• After the chart prints, close the print preview window.

To print the graph

• Above the 'Graph Style selection' there is a small printer icon. Click this icon to get a preview of the graph.
• This preview will appear on the left of the screen.
• Another printer icon will appear at the bottom of the preview. Click this printer icon.
• Click the printer button at the top of the preview.
• After the graph prints, close the print preview window.