Administer Medication

The directions below describe how to enter data when a student is given medication at school. Before medication can be administered, it must be added to the Medication system by clicking the Add New Medication button.

NOTE: In order to prevent a nurse from having the rights to perform "count adjustments" in the Health System, you must have the security person in your district adjust their permissions in User Management. A nurse must have RW to the Health System, RW to Medication Program, then the Action selection of "Count Adjustment". Finally, select the A Perm (action permission) of either Read Only, Insert, Insert/Update, or Insert/Update/Delete.

Getting Started

1. In the left navigation panel, click on Health.
2. In the Health group, under the Entry grouping, click Medication.

Setup Options

1. Year: Select the school year.
2. District: This will default to the district's number based on the login of the user.
3. School: This will default to the school associated with the user. If the user is associated with multiple sites, other school sites can be selected.
4. Show: By default, the selection of Active Prescriptions is displayed, which filters out prescriptions no longer in effect.
   • To see all prescriptions, whether active or inactive, select All Prescriptions.
5. Click the OK button to begin the Medication program.
6. A Medication screen listing students with current active medication prescriptions will be shown on the screen.

Administering Medication

1. On the listing of students who have active medication prescriptions, click on the name of the student who will be given medication.
2. A gray menu box will appear. Select Administer Medication.
3. A medication calendar will be displayed. Details of the prescription will be found across the top of the calendar.
4. The current date will be shaded in blue.
5. Days with previous medicine administrations will be shaded in green. A count in the green cell will indicate how many administrations were given on this day.
6. Days with “X” indicate weekends. Days with “H” indicate holidays. A legend below the calendar shows other status indicators that may appear in the calendar cells.
7. Click in the current date blue cell, or a previous day's cell. A small gray menu will appear. Click to select Administer Medication.
   
   
   
8. A medication administration box will come up. Most of the time, the user simply clicks the OK button to enter the medication administration event. However, the user can click in cells to edit information if needed.
   • Time: The default will register the current time, however the user can click to change the time medication was administered.
   • Status: The default is “O Administered”, but the user can click the drop down arrow and select from other status indicators such as “A Absent”. Below is a listing of available Status indicators:
     1. 0 - Administered: Medication administered.
     2. H - Holiday: Holiday on medication calendar.
     3. A- Absent: Student was absent on date of administration.
     4. N - None Available: No medication left to give to student.
     5. DC - Discontinued: Medication no longer used.
     6. R - Refused: Student refused to take medication.
     7. M - Missed Dose: Student did not come in to take medication.
     8. S - Self Administered: Student was allowed to self administer medication.
     9. G - Guardian: Guardian administered medication.
     10. D - Early Dismissal: Student left school before administration.
     11. F - Field Trip: Student out on field trip.
     12. W - Dose Withheld: Student not given medication due to a valid reason of some kind.
     13. P - Parent Teacher Conference: Parent Teacher Conference Day on medication calendar.
     14. LO - Logged out by Nurse: Nurse gave a partial amount of medication to be sent home.
     15. PP - Parent Pickup: Parent picked up medication.
     16. SD - Staff Dispose: Staff disposed of an amount due to contamination, loss, out of date, etc...
     17. CA - Count Adjustment: Medication count adjusted due to loss, incorrect entry.
   • Administered Quantity: The default quantity will be whatever the amount is indicated in the prescription details, but the user can click in the cell and enter a different amount if needed.
   • Note: The user can enter a text comment in this cell.
   • Add Consultation: Place a check mark here to have this medicine administration automatically create a Consultation record in the student’s Health information.
   • Click the OK button to store the medication administration event. The amount of medication on hand will be decreased by the amount administered.
     • Example: If 25 tablets were on hand, then one was administered, after clicking OK, the amount on hand will be reduced to "24".
       
       
       
9. The user will be returned to the calendar. The cell will now be shaded green with a count dispensed shown in the cell. The remaining medication on hand will be decreased accordingly.
10. If performing Multiple dosages, the second medication administration would performed in the same manner as above, but the user would see the previous admin on the calendar.
    • Click on the green cell showing a "1", then select Administer Medication from the menu.
      
      
      
    • The medication administration window will appear. Enter the quantity for the second administration of the day. NOTE: This can be a different amount that the start of the day quantity (Ex. Morning quantity is 1 tsp, but the afternoon quantity is 2 tsp).
    • When done, the calendar will show a green cell with a count of "2", indicating that the student had two administrations for the day.

Prescription Details

1. To see details for a date in which medication was administered, click on a green cell on the calendar. A small gray menu will appear. Click on Prescription Details.
2. A window will appear showing the details of the medication administration for this date.
   
   
   

Undo Administer

1. If a mistake was made, and the medication administration needs to be deleted, click on the green cell of the date to be removed. A small gray menu will appear. Click Undo Administer.
2. Another window will appear. Click the red delete cell to remove the medicine administration event.
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To Administer Medication for the Next Student

1. Click the Close button in the lower left of the Administer Medication calendar screen.
2. The user will be returned to the Medication screen listing students with prescriptions. Click on the name of the next student to be given medication and repeat the steps above.

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Health Main Page

Medication Page