Difference between revisions of "Staff Message - Email"

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(Created page with "__NOTOC__ ====Video==== Staff Event Messages - Text to Voice video *To place an '''Emergency Call''', click on the phone in the top right corner of th...")
 
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__NOTOC__
 
__NOTOC__
 
====Video====
 
====Video====
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[[media:New_Project.mov|Staff Event Messages - Text to Voice video]]
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[[media:New_Project.mov|Student Event Messages - Text to Voice video]]
  
  
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*To place an '''Emergency Call''', click on the phone in the top right corner of the screen, then click '''Staff'''.   
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*To place an '''Emergency Call''', click on the phone in the top right corner of the screen, then click '''Student'''.   
 
[[File:EmergencyCallButton.png]]
 
[[File:EmergencyCallButton.png]]
 
This will skip having to browse the navigation panel of JCampus and go directly to '''Setup Box 1''' described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.  
 
This will skip having to browse the navigation panel of JCampus and go directly to '''Setup Box 1''' described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.  
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Otherwise, on the left, click on '''Communication'''. Under the heading '''Entry''', click on '''Student Event Messages'''.
 
Otherwise, on the left, click on '''Communication'''. Under the heading '''Entry''', click on '''Student Event Messages'''.
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'''Setup Box Options'''
  
 
====Setup 1====
 
====Setup 1====
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'''Setup Box Options'''
 
  
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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For other set up values not listed in the standard set up list:
 
For other set up values not listed in the standard set up list:
  
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*Check '''1 call per household''' to have the program only make one call per household.
 
 
*'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
 
*'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
 
*If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
 
*If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
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*'''Select Call Groups''':  Click here to limit the '''staff''' only by a selected group.
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**'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
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*'''Phone Type''':  Click to select the type of phone number to communicate to.
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**Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
 
*'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
 
*'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
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*Select Staff Groups:  Click here to limit the '''staff''' only by a selected group.
 
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**'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
 
 
*'''Select Individual Staff''':  Click to select individual staff members.   
 
*'''Select Individual Staff''':  Click to select individual staff members.   
 
**'''NOTE:'''  Clicking the box in the upper left will select all staff members.
 
**'''NOTE:'''  Clicking the box in the upper left will select all staff members.
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*'''Phone Type''': Click to select the type of phone number to communicate to. 
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**Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
 
 
*Click '''Next''' to move to the next step in the create message process.
 
*Click '''Next''' to move to the next step in the create message process.
  

Revision as of 14:57, 2 September 2016

Video

Student Event Messages - Text to Voice video


  • To place an Emergency Call, click on the phone in the top right corner of the screen, then click Student.

EmergencyCallButton.png This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.


Otherwise, on the left, click on Communication. Under the heading Entry, click on Student Event Messages.


Setup Box Options

Setup 1

To find definitions for standard setup values, follow this link: Standard Setup Options.

For other set up values not listed in the standard set up list:

  • Select Individual Students will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above.
  • If the message is meant for only Students, the user can jump down to click the Next button at the bottom of the setup box. If the user wishes to add Staff members to the message, continue with the next steps.
  • Select Call Groups: Click here to limit the staff only by a selected group.
  • Phone Type: Click to select the type of phone number to communicate to.
    • Commonly used types: 06 Home telephone number and 12 Personal cellular number.
  • Home Site Only: If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
  • Select Individual Staff: Click to select individual staff members.
    • NOTE: Clicking the box in the upper left will select all staff members.
  • Click Next to move to the next step in the create message process.

Setup 2

  1. If the message is to be scheduled for a future date/time, check the Schedule Call box, then select the date and time.
  2. If the user wishes to send the message out now, leave the Schedule Call box unchecked.
    • If no date and time is selected, the message will go out in the next call interval.
  3. Click Next to move to the next step in the create message process.

Setup 3

  1. Select Email and click Next.

Setup 4

  1. Enter your Subject and Message
  2. Check Show Reply Address Message to show the sender's email address. Not checking, will show Please contact the school with any questions you may have.
  3. Type in your message and then select Send.

Results

  1. A list of students that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.


JCampus / Communication / Student Event Messages

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