Difference between revisions of "Attendance Calculation"

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'''Definitions of Columns'''
 
'''Definitions of Columns'''
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:*'''F'''--Count of "Full" days absent (51% of the day)
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:*'''F'''- Count of "Full" days absent (51% of the day). NOTE: Half days and check in/out minutes will '''not''' affect the "Full" column total in any way.
−
:*'''H'''--Count of "Half" days absent (26%-50% of the day)
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:*'''H'''- Count of "Half" days absent (26% to 50% of the day)  
−
:*'''O'''--Count of times absent that does not meet the definition of either full or half day (less than half day, 25% absent) will show in the "Other" column
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:*'''O'''- Count of times absent that does not meet the definition of either full or half day (less than half day absent 0-25%)
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:*'''U''' - Count of "unexcused" absenses  
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:*'''U''' - Count of "unexcused" absenses
−
:*'''S'''--Count of days absent because of disciplinary "suspension"
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:*'''S'''- Count of days absent because of disciplinary "suspension"
 
:*'''E'''--Count of "excused" absences
 
:*'''E'''--Count of "excused" absences
−
:*'''ND'''--Count of days absent due to "extenuating" (N) circumstances and "doctor" excuses (D)
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:*'''ND'''- Count of days absent due to "extenuating" (N) circumstances and "doctor" excuses (D)
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:*'''OP'''--Count of days using "other" (O) reasons or "present" (P).  
+
:*'''OP'''- Count of days using "other" (O) reasons or "present" (P).  
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:*'''Days Present'''--Total days present.
+
:*'''T''' - Count of "Tardies" (Code 14)
 +
:*'''L''' - Count of "Late To School/Early Departure (Code 19)

Revision as of 10:48, 7 March 2016

To Calculate the Present Minutes

Take the end of school time and minus the check in time and convert to minutes to equal present minutes.

  • Example 15:51 (3:51 pm) - 12:40 = 3 hours and 11 minutes or 191 minutes


To Calculate the Absent Minutes

376 (Instructional minutes in a full day from the Calendar Editor) - 191 present minutes = 185 absent minutes


To Calculate Present Percentage

191 (present minutes) divided by 376 (Instructional minutes in a full day from the Calendar Editor) equals 50.79%. So this is greater than 50% present (not absent) which would make the absence an Other because the student was not absent a half day or a full day.


Note: Days Absent percentage and Days Present percentage will never add up to 100 percent.


Definitions of Columns

  • F- Count of "Full" days absent (51% of the day). NOTE: Half days and check in/out minutes will not affect the "Full" column total in any way.
  • H- Count of "Half" days absent (26% to 50% of the day)
  • O- Count of times absent that does not meet the definition of either full or half day (less than half day absent 0-25%)
  • U - Count of "unexcused" absenses
  • S- Count of days absent because of disciplinary "suspension"
  • E--Count of "excused" absences
  • ND- Count of days absent due to "extenuating" (N) circumstances and "doctor" excuses (D)
  • OP- Count of days using "other" (O) reasons or "present" (P).
  • T - Count of "Tardies" (Code 14)
  • L - Count of "Late To School/Early Departure (Code 19)
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