School Notes

This program will allow a school to create Notes for the Student Progress Center.

1. On the left, go to the Communication panel. Click on School Notes.
2. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
3. Click OK to move to the next screen.

Definitions of Column Headers

To find definitions of commonly used columns follow this link: Common Column Headers.

The following column headers are not found on the Common Column Headers document.

Title -- Title of the message

Type -- Refers to the type of message being sent.

User -- The login of the user who created the message.

Created -- Date the message was created.

Count -- The number of students the messages was sent to.

DEL -- Delete

To Create a Note

1. Click the Add button at the bottom of the screen to bring up the Note Editor Window.
2. If the message is only for a few students, you can click in the field labeled "Students" and select from a list of options to restrict the number of students to send the Note to. Then select the students from the last field in the window. Leave blank to send the Note to all students.
3. Click in the "Title" field to create a title for the Note.
4. Below "Title", there is an option to Make Public or to make the message Student Visible.
   • If "Make Public" is selected and your district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
   • If "Student Visible" is selected, the Note will only be visible to parent-guardians or students who have a username and password.
5. In the white text area, begin typing the Note.
6. Click "Add" to send the message to the Student Progress Center.
7. After creating a school Note, click on it to attach a file (A Note has to first be saved before a file can be attached to it).
   • Then click on "Attach" to attach a file (1 meg only) to the school note. Then choose "Add", click on the file to include and then click on "Choose". The file is now attached.
8. The Note will appear in the table with number of students that the Note is sent to.
   • Click on the count to see a listing of students, as well as the date the Note was opened by a parent-guardian or student.
9. Click on the message title to review/edit the message.
10. Click the red cell to delete the message.

To Print this Report

1. Click the Print button at the bottom of the screen.
2. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
3. The default print option will be PDF.
4. Click the print button on this popup and a print preview window will appear.
5. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
6. Click the print icon at the right end of this rectangle. Another print preview will appear.
7. Click the print button at the top left to print the report. Close the print preview.

NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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JCampus / Communication