Attendance Calculation

To Calculate the Present Minutes

Take the end of school time and minus the check in time and convert to minutes to equal present minutes.

• Example 15:51 (3:51 pm) - 12:40 = 3 hours and 11 minutes or 191 minutes

To Calculate the Absent Minutes

376 (Instructional minutes in a full day from the Calendar Editor) - 191 present minutes = 185 absent minutes

To Calculate Present Percentage

191 (present minutes) divided by 376 (Instructional minutes in a full day from the Calendar Editor) equals 50.79%. So this is greater than 50% present (not absent) which would make the absence an Other because the student was not absent a half day or a full day.

Note: Days Absent percentage and Days Present percentage will never add up to 100 percent.

Definitions of Columns

• F--Count of "Full" days absent (51% of the day)
• H--Count of "Half" days absent (26% of the day)
• O--Count of times absent that does not meet the definition of either full or half day (less than half day absent) will show in the "Other" column
• S--Count of days absent because of disciplinary "suspension"
• E--Count of "excused" absences
• ND--Count of days absent due to "extenuating" (N) circumstances and "doctor" excuses (D)
• OP--Count of days using "other" (O) reasons or "present" (P).
• Days Present--Total days present.