Student Demographic Fast Loader

This program will do the following:

• Create a form for parents to review demographic information about a student, then return with any corrections.
• Allow a user to update the demographic information of the student, the print an updated copy of the form if needed.

Directions for Printing a Demographic Page to Send Home:

1. In WebPams, in the upper left, locate the Student Master category. Underneath, click on “Loaders”, then “Student Demographic Fast Loader”.
2. At the setup box, set for the following
   • Year, School, and Grade level(s) to be printed.
   • If specific homeroom(s) are desired, click in the Homeroom field.
   • Set the As of Date to the first day of school, or the current date.
   • Check Box Options:
     • Show SSN: Select to Show SSN on the report (Warning: SSN’s will be shown on the document)
     • Homeroom Order: Select to print in Homeroom order
     • Show Parent’s Security Code: Select to show the 5 digit code (PSN) needed for the Parent / Guardian to create a Student Progress Center Account.
     • Show JCOMM Permissions: Use only if the district uses the Edgear Call System. Select to show a place for the parent / guardian to indicate that a call is not to be placed to a given phone number.
     • Show General Permissions: Deselect (no check) to show the Comments from Student Master at the bottom of the form. Select to show Permissions check boxes at the bottom of the form.
   • Click OK.
   • Shown below are typical Settings for Student Progress Center / Address – Contact Updating.
3. A listing of students with a select box will be displayed. Click in the select box of the desired students to create a form, or to select all students displayed, click the square in the upper left. You will then notice that a check mark is placed to the left of the name of the student(s).
4. To print the forms, click the Print Short Form button on the lower right of the screen. A print preview will be displayed to review the report before printing. Note: If a large school, it may take a minute or two to get the report.

Directions for Updating Student Demographics When the Form Is Returned

Note: This is not the only way to update demographics. If the user is more comfortable updating demographics in the Student Master module, that is certainly a good option. The advantage here is that all of the demographic information is on one screen that roughly fits the form that was printed out.

1. When the forms are returned, go to the Student Demographics Fast Loader as detailed earlier in steps 1 and 2 on the previous page.
2. At the student listing, click on a student’s name or ID number. Give it two or three seconds, then you will see a demographic screen that will appear as shown below. Generally, you will find that the fields match the layout of the printed demographic page.
3. Update the information on the screen to match the form returned by the parent/guardian.
4. Important! Click the “Save” button located on the lower left to store the changes.
5. Tip: If the user wishes to print an updated form of demographic information on the student, click the “Print Short Form” button located in the lower left.
6. Click the yellow “x” in the upper right to close the screen. You will be returned to the student listing.
7. To work on the next student, browse the listing to the desired student, click on the student name or ID, and repeat the steps above.