Difference between revisions of "Attendance Duplication Audit"

From EDgearWiki
Jump to navigationJump to search
 
(32 intermediate revisions by the same user not shown)
Line 1: Line 1:
Video
+
__NOTOC__
 +
'''This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.'''
  
 +
==Menu Location==
  
'''NOTE:  This program will identify duplicate attendance records. Within the report you will have the ability to delete any duplicates that are found.'''
+
'''Attendance''' > '''Lists''' > '''Attendance Duplication Audit'''.
  
#Select '''Attendance''' from program area on the left of the screen.
+
==Setup Options==
#Select '''Lists'''.
 
#Under Lists, select '''Attendance Duplication Audit'''.
 
#The '''Setup Box''' will appear on the screen.
 
#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
#Click '''OK''' to move to the next screen.
 
  
 +
[[File:attdupsetup.png]]
  
'''Definitions of Column Headers'''
+
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
:'''Name'''--Student Name
 
:'''Sidno'''--Student local ID number
 
:'''GR'''--Grade level of the student
 
:'''Homeroom'''--Student's homeroom teacher assignment
 
:'''School'''--School in which the student is enrolled
 
:'''RecNum'''--Record number generated by the software when an attendance record is created
 
:'''RecDate'''--Date of the attendance record
 
:'''Check Out'''--Check out information related to the attendance record; check out time, check out code, and description
 
:'''Check In'''--Check in information related to the attendance record; check in time, check in code, and description
 
:'''Reason'''--Identifies the reason the record has been included on this report.
 
::'''DUP'''--duplicates
 
::'''ERR'''--erroneous
 
::'''OOR'''--out of range
 
::'''VAC'''--weekend/vacation
 
  
 +
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
==='''Buttons at the Bottom of the Report'''===
+
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
#'''Setup''': Click to go back to the Setup box.
 
#'''Print''': This button allows the user to print the screen information in a variety of formats.
 
#*Click the '''Print''' button at the bottom of the screen.
 
#*A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
#*The default print option will be '''PDF'''.
 
#*Click the print button on this popup and a print preview window will appear.
 
#*'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
#*Click the print icon at the right end of this rectangle. Another print preview will appear.
 
#*Click the print button at the top left to print the report. Close the print preview.
 
#'''Help''': Opens the JCampus documentation which includes written instructions and/or videos.
 
#'''Delete Records''': Refer to the instructions below for deleting selected records.
 
  
 +
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
==='''Instructions for deleting duplicate records.'''===
+
'''OK''' - Click to continue.
#To delete a single record on the display, point the cursor to the line of information and click the left mouse button.
 
  
 +
If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
  
 +
==Main==
 +
[[File:attdupmain.png]]
 +
===Column Headers===
 +
'''Student Name''' - Name of the student
 +
 +
'''SIDNO''' - Student local ID number
 +
 +
'''GD''' - Grade level of the student
 +
 +
'''Homeroom''' - Student's homeroom teacher assignment
 +
 +
'''School''' - School in which the student is enrolled
 +
 +
'''Record''' - Record number generated by the software when an attendance record is created
 +
 +
'''Rec Date''' - Date of the attendance record
 +
 +
'''Check Out''' - Check out information related to the attendance record; check out time, check out code, and description
 +
 +
'''Check In''' - Check in information related to the attendance record; check in time, check in code, and description
 +
 +
'''Reason''' - Identifies the reason the record has been included on this report.
 +
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
===Legend===
 +
 +
'''DUP''' - Duplicates
 +
 +
'''ERR''' - Erroneous
 +
 +
'''OOR''' - Out of range
 +
 +
'''VAC''' - Weekend/vacation
 +
 +
==Bottom==
 +
 +
'''Setup''' - Click to go back to the Setup box.
 +
 +
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 +
'''Delete Records''' - Refer to the instructions below for deleting selected records.
 +
 +
===Instructions for Deleting Duplicate Records===
 +
 +
To delete a single record on the display, point the cursor to the line of information and click the left mouse button.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 +
 +
 +
----
 +
[[Attendance|'''Attendance''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:12, 5 June 2024

This program will identify duplicate attendance records. Within the report, the user will have the ability to delete any duplicates that are found.

Menu Location

Attendance > Lists > Attendance Duplication Audit.

Setup Options

Attdupsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

OK - Click to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Attdupmain.png

Column Headers

Student Name - Name of the student

SIDNO - Student local ID number

GD - Grade level of the student

Homeroom - Student's homeroom teacher assignment

School - School in which the student is enrolled

Record - Record number generated by the software when an attendance record is created

Rec Date - Date of the attendance record

Check Out - Check out information related to the attendance record; check out time, check out code, and description

Check In - Check in information related to the attendance record; check in time, check in code, and description

Reason - Identifies the reason the record has been included on this report.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Legend

DUP - Duplicates

ERR - Erroneous

OOR - Out of range

VAC - Weekend/vacation

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Delete Records - Refer to the instructions below for deleting selected records.

Instructions for Deleting Duplicate Records

To delete a single record on the display, point the cursor to the line of information and click the left mouse button.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video



Attendance Main Page


JCampus Main Page

Retrieved from EDgear Wiki