Difference between revisions of "Set up scanning"
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| − | Location Scanning Setup | + | ==Location Scanning Setup== |
| − | Location Scanning is included in the Attendance Module. This is not an additional charge. | + | [[Location Scanning]] is included in the Attendance Module. This is not an additional charge. |
#Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level. | #Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level. | ||
#Setup up Security in [[User Management]] | #Setup up Security in [[User Management]] | ||
| − | ::a. '''Category'''> Attendance, '''Program'''> Location Scanning | + | ::a. '''Category'''> Attendance, '''Program'''> [[Location Scanning]] |
::b. Under '''Actions''', you will need to setup the following: | ::b. Under '''Actions''', you will need to setup the following: | ||
:::i. '''Add Location''' -- Very few will need this feature. All can select a location but action allows the user to Create one. | :::i. '''Add Location''' -- Very few will need this feature. All can select a location but action allows the user to Create one. | ||
| Line 38: | Line 38: | ||
#::d. '''Travel Time Repor'''t -- This does require setup of DISTANCE between sites. Note: Not time. | #::d. '''Travel Time Repor'''t -- This does require setup of DISTANCE between sites. Note: Not time. | ||
#::e. '''Staff Without Scans''' | #::e. '''Staff Without Scans''' | ||
| − | # | + | #Student |
#:a. '''Scan Entry Report''' | #:a. '''Scan Entry Report''' | ||
| − | #Delete Locations | + | #Delete Locations -- Choose the location that needs to be deleted. |
#Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI. | #Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI. | ||
Latest revision as of 09:02, 6 August 2024
Location Scanning Setup
Location Scanning is included in the Attendance Module. This is not an additional charge.
- Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level.
- Setup up Security in User Management
- a. Category> Attendance, Program> Location Scanning
- b. Under Actions, you will need to setup the following:
- i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one.
- ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record.
- iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup.
- iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged.
- v. Editing -- Allows a user to change in part of the scan record.
- vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confuse this with Kiosk mode on a Computer of Chromebook.
- vii. Scan Auto Out Time -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST districts will not use this feature.
Usage
- Start the program from the attendance screen
- a. Setup
- i. Year
- ii. District
- iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location.
- iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank.
- v. Student or Staff -- Select
- vi. Date/Time -- Defaults to the current date/time.
- vii. Use Alternate ID -- For Students this can be the StateID.
- viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System.
- a. Setup
Reports
Action Menu:
- Staff
- a. Scan Entry Report
- b. Scan Error Report - Staff that did not scan in or out on this date.
- c. Time Card Report - Can be printed for the Month or the Week
- d. Travel Time Report -- This does require setup of DISTANCE between sites. Note: Not time.
- e. Staff Without Scans
- Student
- a. Scan Entry Report
- Delete Locations -- Choose the location that needs to be deleted.
- Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI.
