Difference between revisions of "Alert Code Loader"

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===Video How-to===
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__NOTOC__
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[[media:ST-AlertLoader.mov|Alert Code Loader video]]
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'''The Alert Code field is found on the [[Student Master]] where there are a variety of alert codes available such as notification of allergies, restriction on who may pick up the student, as well as several other codes. If an alert code has been entered, the background of the field will be red. Use the following steps to load alert codes quickly.'''
  
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==Menu Location==
  
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'''How to'''
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'''Student > Loaders > Alert Code Loader'''
  
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'''The Alert Code field is found on the Student Master at the bottom left of the screen. There are a variety of alert codes available such as notification of allergies, restriction on who may pick up the student, as well as several other codes. If an alert code has been entered, the background of the field will be red. Use the following steps to load alert codes quickly.'''
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==Setup Options==
  
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[[File:alertcodesetup.png]]
  
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#Select '''Loaders''' under the Student Master program area on the left of the screen.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#Select '''Alert Code Loader'''.
 
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#If you need instructions for setup values to be used, follow the link for '''[[standard setup options]]'''.
 
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#Click '''Ok''' to move to the next screen.
 
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#The students will be listed on the left side of the screen with their alert code(s). The Alert Codes will be listed on the right side of the screen.
 
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''To enter new Alert Codes'''
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#All students need to be displayed. These can be limited to a specific grade or a range of grades.
 
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#To display all students the setup box should have the Alert Code field blank or all codes should be listed.
 
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#Click in any of the blank code fields beside the names of students that need the same code.
 
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#An '''X''' will appear in the field.  
 
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#After selecting the students that need the same code, click the code from the right side of the screen.
 
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#A message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
  
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'''Alert Codes''' - Codes related to a student's health or limitations on parental involvement. Leave blank if all students are to be included in the report. Otherwise click in the field to the right of Alert Codes to select the desired alarm code(s) to view.
  
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'''To delete an existing code'''
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'''Custom Codes''' - Select the Custom Codes created in the [[Custom Code Management]] to filter the student list.
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#If you know the existing code, that code can be entered in the Alert Code field on the setup box. This will display only those students with that specific code. Or, you may display all students by leaving the code field blank on the setup box.
 
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#Scroll through the list of students to find the student(s) whose code(s) needs to be removed.
 
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#Click the code that needs to be changed and the code is replaced by an '''X'''.
 
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#Select the blank line at the top of the code list on the right side of the screen.
 
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#The codes will be removed and a message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Print'''
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'''OK''' - Click here to continue.
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#'''To print this report''' click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.  
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:mb648.png]]
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===Left Column Headers===
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'''School''' - Site code of the school in which the student is enrolled.
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'''SIDNO''' - Student's identification number.
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'''Student Name''' - Student's full name.
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'''Grade''' - Student's grade of enrollment.
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'''AL1 - AL10''' - Student's alert codes.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Right Column Headers===
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'''Value''' - Number of alert code.
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'''Description''' - Description of alert code.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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'''How-to'''
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[[To enter new Alert Codes]]
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[[To delete existing Alert Codes]]
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:14, 5 June 2024

The Alert Code field is found on the Student Master where there are a variety of alert codes available such as notification of allergies, restriction on who may pick up the student, as well as several other codes. If an alert code has been entered, the background of the field will be red. Use the following steps to load alert codes quickly.

Menu Location

Student > Loaders > Alert Code Loader

Setup Options

Alertcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Alert Codes - Codes related to a student's health or limitations on parental involvement. Leave blank if all students are to be included in the report. Otherwise click in the field to the right of Alert Codes to select the desired alarm code(s) to view.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click here to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb648.png

Left Column Headers

School - Site code of the school in which the student is enrolled.

SIDNO - Student's identification number.

Student Name - Student's full name.

Grade - Student's grade of enrollment.

AL1 - AL10 - Student's alert codes.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Value - Number of alert code.

Description - Description of alert code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

How-to

To enter new Alert Codes

To delete existing Alert Codes

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki