Difference between revisions of "Post Excuse"

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__NOTOC__
 
===Video How-to===
 
===Video How-to===
 
[[media:AT-PostExcuse.mov|Post Absence Excuse video]]
 
[[media:AT-PostExcuse.mov|Post Absence Excuse video]]
  
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=== How-to ===
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===How add a Doctor Excuse To a Student's Absence(s)===
  
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#Log into WebPams
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#To mark a student's attendance record with a doctor excuse, go to '''Post Attendance''' and find the student.  
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#On the left, Click on '''Attendance'''
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#Next, click in the column with column header of '''Dr''', on the same row as the student's name.
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#Under '''Entry''', select '''Post Attendance'''
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#A popup box will appear with a list of the student's absences.
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#For setup values to be used follow the link for '''[[standard setup options]]''' if you need additional instructions.
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#[[File:mb271.png]]
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#The next items are not found on the standard setup options document.
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#'''Single Absence''' - To post a doctor excuse for a single absence for a student, locate the absence to be excused.  
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#*'''1st PD Code''' defaults to code 05 Doctor's note needed.  To change the default code, click in the field to get a list of codes
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#Next, click in the '''DrCd''' field, a popup box will appear to select the reason the student is excused.  
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#*Select the appropriate code as a default code
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#If a medical reason is selected (*), an additional popup box will appear with a list of medical reasons.  
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#*Check '''Auto Admit''' to have the system automatically print admit slips when checking a student out or checking a student in
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#[[File:mb280.png]]
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#*Verify the number of minutes for '''Lunch''' and for '''Non-Instr Minutes'''
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#Next, find the medical reason for the student.
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#*Click '''OK'''
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#Then, next to each description, clarify if the reason is: MI - Mild, MO - Moderate, and SE - Severe, by checking in the correct box.
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#To get a list of students:
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#If the wrong reason was selected, simply select the '''DrCd''' box again to make the change.
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#*Click on the '''Students''' button at the bottom of the screen to get a complete list of the schools students
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#Once the correct selection has been made, the doctor's code and note will automatically fill in the rest of the corresponding fields.
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#*Click on the '''Homeroom''' button to get a list of Homeroom teachers. Select a Homeroom teacher to get their list of students on the screen
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#If the excuse was placed on the wrong absence, a red cell is located to the right.  Click on the red cell to delete the excuse.
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#*Click on the '''Class''' button to get the Master Schedule.  Select a class to get a list of students in that class on the screen
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#After clicking the red delete cell, a deletion verification box will appear.  Click '''Yes''' if you are sure you would like to delete the excuse for the displayed date.  Click '''No''' to cancel.
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#If an excuse needs to be posted for a student’s prior absences, with the Post Attendance program open with the students listed on the screen, find the student
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#'''Multiple Absences per Student (not Multiple Students)''' - To post a doctor excuse for multiple absences, locate the absences to be excused.
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#Once the student has been found, to the right along the same row, find the column labeled '''DR'''.  Click in the cell
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#Next, <u>check all check boxes in the Sel (Select) column of the corresponding dates to excused</u>. Then follow the above instructions.
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#A table listing all the student’s prior days’ absences will appear.  Locate the absences to be excused. After locating them, go to the cell on the row of the absence to be excused and below the column header '''DRCD'''.  Click in that cell
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#After clicking, a list of excuses will appear.  Select the appropriate excuse.
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'''Print'''
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#*If the checkout reason is a medical reason, an additional box will appear listing medical reasons. Find the medical reason that best fits the situation
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#*To the left of the medical reasons are check boxes in columns labeled '''MI''', '''MO''', and '''SE'''.
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Click "Print" and it will display a "Print Servlet" of the doctor excused "Absentee Authorization Form" for current date only. Click "Print" to print out the form.
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#*#'''MI''' = Mild
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NOTE:  The check boxes in the column "Sel" (Select) are not there for printing purposes as they are for posting of multiple doctor excuses.
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#*#'''MO''' = Moderate
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#*#'''SE''' = Severe
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#*Select the appropriate severity of the medical reason for the student’s checkout
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----
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#Once the excuse has been posted, the '''DR REASON''' can be changed to fit a more unique event.  To do this, simply click on the cell with the '''DR REASON''' to be changed
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[[Post Attendance|'''Post Attendance''' Main Page]]
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#A text box will appear containing the existing '''DR REASON'''. Change the information to the desired description then click “Save”
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#If the excuse was placed on the wrong absence, a red cell is located to the right.  Click on the red cell to delete the excuse
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----
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#After clicking the red delete cell, a deletion verification box will appear.  Click '''Yes''' if you are sure you would like to delete the excuse for the displayed date.  Click '''No''' to cancel
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[[Attendance|'''Attendance''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:38, 30 November 2022

Video How-to

Post Absence Excuse video

How add a Doctor Excuse To a Student's Absence(s)

  1. To mark a student's attendance record with a doctor excuse, go to Post Attendance and find the student.
  2. Next, click in the column with column header of Dr, on the same row as the student's name.
  3. A popup box will appear with a list of the student's absences.
  4. Mb271.png
  5. Single Absence - To post a doctor excuse for a single absence for a student, locate the absence to be excused.
  6. Next, click in the DrCd field, a popup box will appear to select the reason the student is excused.
  7. If a medical reason is selected (*), an additional popup box will appear with a list of medical reasons.
  8. Mb280.png
  9. Next, find the medical reason for the student.
  10. Then, next to each description, clarify if the reason is: MI - Mild, MO - Moderate, and SE - Severe, by checking in the correct box.
  11. If the wrong reason was selected, simply select the DrCd box again to make the change.
  12. Once the correct selection has been made, the doctor's code and note will automatically fill in the rest of the corresponding fields.
  13. If the excuse was placed on the wrong absence, a red cell is located to the right. Click on the red cell to delete the excuse.
  14. After clicking the red delete cell, a deletion verification box will appear. Click Yes if you are sure you would like to delete the excuse for the displayed date. Click No to cancel.
  15. Multiple Absences per Student (not Multiple Students) - To post a doctor excuse for multiple absences, locate the absences to be excused.
  16. Next, check all check boxes in the Sel (Select) column of the corresponding dates to excused. Then follow the above instructions.

Print

Click "Print" and it will display a "Print Servlet" of the doctor excused "Absentee Authorization Form" for current date only. Click "Print" to print out the form. NOTE: The check boxes in the column "Sel" (Select) are not there for printing purposes as they are for posting of multiple doctor excuses.


Post Attendance Main Page

Attendance Main Page

JCampus Main Page

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