Difference between revisions of "Prospective Graduation List"

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Video--
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__NOTOC__
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'''This program will provide a list of graduating seniors with indicators for the following categories: honors courses, early graduate, certificate of achievement, academic endorsement and career endorsement.'''
  
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==Menu Location==
  
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'''How to print a prospective graduation list'''
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'''Student > Reports > Prospective Graduation List'''
  
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This program will provide a list of graduating seniors with indicators for the following categories: honors courses, early graduate, certificate of achievement, academic endorsement, and career endorsement. Use the following instructions to obtain this list and/or print it.
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==Setup Options==
  
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#Select '''Student Master''' on the left side of the screen.
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[[File:mb398.png]]
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#Select '''Lists'''.
 
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#Select '''Prospective Graduation List'''
 
  
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'''Year'''- Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Setup Box Options'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#Verify Year, District, and School. These default values are based on your security settings.
 
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#The As-of-Date will default to the current day. Use the calendar icon at the right of the date field to change the calendar date or click on the individual pieces of the date fields to change the date.
 
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#Select '''Ethnic'''--Leave the field blank for all ethnics or click in the field and click the check box to the left of the word 'value'. You may also select only one or more than one ethnic for the report.
 
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#Select '''Special Codes'''--Leave the field blank for all special codes or click in the field and click the check box to the left of the word 'value'. You may also select only one or more than one special code for the report.
 
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#Select '''Exclude SBLC Codes'''--During the school year no senior will have an SBLC Code so this field can be left blank. After seniors have finished the year and SBLC codes have been entered you can select those codes that would be used to identify seniors who will not graduate.
 
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#Select '''Gender'''--Leave the field blank for all genders or click in the field and click the check box to the left of the word 'value'. You may also select only one gender for the report.
 
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#Select '''Show''' either All, Sped Only, or Non Sped.
 
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#Check the box to include Certificate of Achievement students on the report. Leave the box unchecked if you do not want to include them.
 
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#Check the box to include Option 3 Students on the report. Leave the box unchecked if you do not want to include them.
 
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#Click '''OK''' to move to the next screen.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Definitions of Column Headers'''
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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:'''Site'''--three digit school number
 
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:'''Num'''--line number for the report
 
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:'''HR'''--honors course(s)
 
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:'''EG'''--early graduate
 
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:'''CA'''--certificate of achievement
 
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:'''AE'''--academic endorsement
 
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:'''CE'''--career endorsement
 
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:'''Student Name'''--name of prospective graduate
 
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:'''Student Sidno'''--local student identification number
 
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:'''Special Codes'''--set of special codes for the student
 
  
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''Printing the Report'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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#Click the print button at the bottom of the window.
 
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#A print dialog box appears on the screen.
 
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#Select the non-editing PDF version.
 
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#Click '''Print''' at the bottom of the window.
 
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#If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear.
 
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#Click the printer icon at the right end of the gray box for a print dialog box to appear.
 
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#Click the '''Print''' button at the top right of the screen and this window will disappear.
 
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#Close the print preview.
 
  
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'''Exclude SBLC Codes''' - During the school year, no senior will have an SBLC Code so this field can be left blank. After seniors have finished the year and SBLC codes have been entered you can select those codes that would be used to identify seniors who will not graduate.
  
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#Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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'''Sped:'''
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'''All''' - Select this to view all students.
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'''Sped Only''' - Select this to view only sped students.
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'''Non Sped''' - Select this to view non sped students.
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'''Include Certificate of Achievement Students''' - Check the box to include them on the report. Leave the box unchecked if you do not want to include them.
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'''Include Option 3 Students''' - Check box to include them on the report. Leave the box unchecked if you do not want to include them.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:mb399b.png]]
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===Column Headers===
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'''School''' - Student's school of enrollment.
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'''Num''' - Number of prospective graduates per school, when selecting more than one school.
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'''HR''' - Honors Student.
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'''EG''' - Early Graduate. This information comes from the graduation date on the Sports/Fee tab in Student Master.
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'''CA''' - Certificate of Achievement.
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'''AE''' - Academic Endorsement.
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'''CE''' - Career Endorsement.
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'''Last Name''' - Last name of prospective graduate.  These columns can be moved as to how you want them to print by sliding them left or right.
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'''First Name''' - First name of prospective graduate.  These columns can be moved as to how you want them to print by sliding them left or right.
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'''Middle Name''' - Middle name of prospective graduate.  These columns can be moved as to how you want them to print by sliding them left or right.
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'''Suffix''' - Student's generational suffix.
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'''SIDNO''' - Student's local student identification number.
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'''StateID''' - Student's state identification number.
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'''Special Codes''' Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:sch9.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:19, 17 July 2023

This program will provide a list of graduating seniors with indicators for the following categories: honors courses, early graduate, certificate of achievement, academic endorsement and career endorsement.

Menu Location

Student > Reports > Prospective Graduation List

Setup Options

Mb398.png

Year- Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Exclude SBLC Codes - During the school year, no senior will have an SBLC Code so this field can be left blank. After seniors have finished the year and SBLC codes have been entered you can select those codes that would be used to identify seniors who will not graduate.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Sped:

All - Select this to view all students.

Sped Only - Select this to view only sped students.

Non Sped - Select this to view non sped students.

Include Certificate of Achievement Students - Check the box to include them on the report. Leave the box unchecked if you do not want to include them.

Include Option 3 Students - Check box to include them on the report. Leave the box unchecked if you do not want to include them.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb399b.png

Column Headers

School - Student's school of enrollment.

Num - Number of prospective graduates per school, when selecting more than one school.

HR - Honors Student.

EG - Early Graduate. This information comes from the graduation date on the Sports/Fee tab in Student Master.

CA - Certificate of Achievement.

AE - Academic Endorsement.

CE - Career Endorsement.

Last Name - Last name of prospective graduate. These columns can be moved as to how you want them to print by sliding them left or right.

First Name - First name of prospective graduate. These columns can be moved as to how you want them to print by sliding them left or right.

Middle Name - Middle name of prospective graduate. These columns can be moved as to how you want them to print by sliding them left or right.

Suffix - Student's generational suffix.

SIDNO - Student's local student identification number.

StateID - Student's state identification number.

Special Codes Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki