Difference between revisions of "911 Address List"

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===How-to===
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__NOTOC__
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'''This program will provide a list of students with 911 address information.'''
  
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#Log into WebPams
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==Menu Location==
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#On the left, the Student Master panel should be open.  Click on "Lists"
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#Under "Lists", select "911 Address List"
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'''Student > Reports > 911 Address List'''
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#On the setup box
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#*Select the desired "Year"
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==Setup Options==
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#*911 address is the student's physical address.  Check "Use Mailing Address If 911 Address Not Found" if the student has a mailing address but does not have a physical address in the Student Master
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#*"District" and "School" should be defaulted based on security
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[[File:911addresslistsetup3.png]]
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#*“Grade” should be left blank if all grade levels are to be included into the report. Otherwise click in the box to the right of “Grade” to select the desired grade level to be included
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#*“Gender” should be left blank if both genders are to be included into the report. Otherwise, click in the box to the right of “Gender” to select the desired gender to be included
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'''Year''' - Current year.
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#*“Ethinc” should be left blank if all ethnicities are to be included into the report. Otherwise, click in the box to the right of “Ethnic” to select the desired ethnicities to be included
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#*"Order To List" allows for the list to be sorted in the desired way upon click "OK". The options for sorting are:
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'''Use Mailing Address If 911 Address Is Not found''' - A list of students with '''911 address''' information will appear based on the settings of the setup box.
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#*#"Alpha Order" will sort the list alphabetically by the student's last name
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#*#"Grade Order" will sort the list alphabetically by the student's last name within the student's grade level
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#*#"Homeroom Order" will sort the list first by homeroom teacher name and then alphabetically by the student's last name
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#*#"Counselor Order" will sort the list first by couselor name and then alphabetically by the student's last name
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#*#"Club Order" will sort the list first by the student's club and then alphabetically by the student's last name
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#*#"Classroom Order" will sort the list first by classroom and then alphabetically by the student's last name
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#*"Homeroom" will only display students who are in the homeroom teacher's class selected. Leave blank to list all students regardless of homeroom teacher
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#*"Counselor" will only display students who are a part of the counselor's group that has been selected. Leave blank to list all students regardless of counselor
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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#*"Club" will only display students who are in the club selected. Leave blank to list all students regardless of club
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#*"Sport" will only display students who are in the sport selected.  Leave blank to list all students regardless of sport
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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#Click "OK" after all fields of the setup box have been set as desired. A list of students with 911 address information will appear based on the settings of the setup box
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#All list programs are numbered along the left side so you can see a total.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#By clicking on down arrow on the right side of any column header, additional options are available to you
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#*"Sort Ascending" - alpha order
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'''Order To List''' - Select the option in which to display/print the list of 911 addresses: Alpha Order, Grade Order, Homeroom Order, Counselor Order, Club Order, Sport Order, or Classroom Order.
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#*"Sort Descending" - reverse alpha order
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#*"Configure Sort" - allows you to do a custom sort by multiple columns
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
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#*#"Clear Sort" - Clears the "Configure Sort"
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#*"Auto fit all Columns" - allows you to adjust all columns’ width to fit the text in each field automatically
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'''Class''' - Leave blank or select all to include all classes. Otherwise, choose the desired class.
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#*"Auto Fit" – does the same but only in the column you are working on
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#*"Column" - allows you to hide columns by unchecking the columns you do not want to see
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'''Counselor''' - Counselor's Name.
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#*"Group By" - when grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion.  It is an expanded level of sorting
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#*#"Ungroup" - Clears the "Group By"
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
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#*Freeze - allows you to keep a chosen column stationary while scrolling from left to right
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#By clicking "Print", you will be given a box that allows you to make a choice of saving or printing in different formats
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
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#*By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed
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#*Click + Drag
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
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#*Control + Click
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
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'''504:'''
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:911addresslistmain3.PNG]]
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===Column Headers===
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'''Student Name''' - Student's Full Name.
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'''SIDNO''' - Student's Identification Number.
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'''Physical Address 1''' - Student's Physical Address Line 1
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'''Physical Address 2''' - Student's Physical Address Line 2.
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'''Teacher/Counselor''' - Homeroom Teacher or Counselor.
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'''Physical City''' - Student's Physical City.
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'''Physical State''' - Student's Physical State.
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'''Physical Zip''' - Student's Physical Zip.
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'''School''' - Student's School of Enrollment.
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'''Grade''' - Grade level of the student.
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'''Gender''' - Gender of the student.
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'''Ethnic''' -  Primary ethnicity of the student.
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'''Homeroom Teacher''' - Homeroom Teacher Name.
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'''Parent/Guardian''' - Student's Parent and/or Guardian Name(s)
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'''T & R''' - Student's Township and Range Information.
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'''Latitude''' - If the district is using the AVS (Address Verification System), then this column will display the latitude of the address location. The column will not display if AVS is not active in the district.
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'''Longitude''' - If the district is using the AVS (Address Verification System), then this column will display the longitude of the address location. The column will not display if AVS is not active in the district.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Bottom===
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[[File:911 bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:53, 5 June 2024

This program will provide a list of students with 911 address information.

Menu Location

Student > Reports > 911 Address List

Setup Options

911addresslistsetup3.png

Year - Current year.

Use Mailing Address If 911 Address Is Not found - A list of students with 911 address information will appear based on the settings of the setup box.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Order To List - Select the option in which to display/print the list of 911 addresses: Alpha Order, Grade Order, Homeroom Order, Counselor Order, Club Order, Sport Order, or Classroom Order.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Counselor - Counselor's Name.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

911addresslistmain3.PNG

Column Headers

Student Name - Student's Full Name.

SIDNO - Student's Identification Number.

Physical Address 1 - Student's Physical Address Line 1

Physical Address 2 - Student's Physical Address Line 2.

Teacher/Counselor - Homeroom Teacher or Counselor.

Physical City - Student's Physical City.

Physical State - Student's Physical State.

Physical Zip - Student's Physical Zip.

School - Student's School of Enrollment.

Grade - Grade level of the student.

Gender - Gender of the student.

Ethnic - Primary ethnicity of the student.

Homeroom Teacher - Homeroom Teacher Name.

Parent/Guardian - Student's Parent and/or Guardian Name(s)

T & R - Student's Township and Range Information.

Latitude - If the district is using the AVS (Address Verification System), then this column will display the latitude of the address location. The column will not display if AVS is not active in the district.

Longitude - If the district is using the AVS (Address Verification System), then this column will display the longitude of the address location. The column will not display if AVS is not active in the district.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

911 bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki