Difference between revisions of "Overview"

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'''These instructions provide an overview of the Transcript Workstation along with instructions on printing a single transcript or multiple transcripts.'''
 
'''These instructions provide an overview of the Transcript Workstation along with instructions on printing a single transcript or multiple transcripts.'''
  
−
===Video===
 
−
[[media:TR-TranscriptWorkstationOverview.mov|Transcript Workstation Overview video]]
 
  
 
'''NOTE''': In order to use all aspects of this report you must have prior approval in '''[[User Management]]'''.
 
'''NOTE''': In order to use all aspects of this report you must have prior approval in '''[[User Management]]'''.
−
 
  
 
==Menu Location==
 
==Menu Location==
  
−
[[File:trworkstation.png]]
+
'''Transcripts''' > '''Entry''' > '''Transcript Workstation'''
−
 
 
−
On the left navigation panel, select '''Transcripts''' > '''Entry''' > '''Transcript Workstation'''.
 
  
 
==Setup Option==
 
==Setup Option==
  
−
[[File:transsetup.png]]
+
[[File:twsetup3.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
Line 26: Line 21:
 
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
−
'''Transcript Type''' -  Select College, Official, or Custom.
+
'''Transcript Type''' -  Select [[College]], Official or [[Custom]].
  
 
'''Show Current Year Grades''' -  This displays Semester/Final Grades from the current year but is only available after the first semester grades have been calculated. The whole row will be highlighted in red.  After the '''Grades Closeout EOY''' has been run, uncheck this option on the set up box so it won't display "double" current year grades.  
 
'''Show Current Year Grades''' -  This displays Semester/Final Grades from the current year but is only available after the first semester grades have been calculated. The whole row will be highlighted in red.  After the '''Grades Closeout EOY''' has been run, uncheck this option on the set up box so it won't display "double" current year grades.  
  
−
'''Find Only Active Students''' - Check for students that are currently enrolled for the school year selected.  
+
'''Find Only Active Students''' - Check for students that are currently enrolled for the school year selected.
  
 +
'''Include SIS School''' - View SIS school assigned students routed back to setup school.
  
 
'''More Options'''  - After making selections in each area, click '''OK''' to return to the setup box.
 
'''More Options'''  - After making selections in each area, click '''OK''' to return to the setup box.
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===[[Official Button Options]]===
 
===[[Official Button Options]]===
 +
 +
===[[Set Defaults]]===
  
 
===Selecting a Student===
 
===Selecting a Student===
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'''Search Box''' - Use the '''Search''' box to the left of the Action button in the top-right corner of the window.  Below are examples of what can be entered:
 
'''Search Box''' - Use the '''Search''' box to the left of the Action button in the top-right corner of the window.  Below are examples of what can be entered:
 +
#'''LastName, FirstName''':  Enter the last name of the student followed by a comma and then the first name.  If you just enter the last name the pick list will show all the students with that last name.  The same is true for the first name.
 +
#'''FirstName LastName''':  Enter the first name followed by the last name to select the student.  As above, you can enter just the first name or just the last name.
 +
#'''SA SID''' Enter the State Approved Student ID number to bring up the student.  You can also enter a partial and it will bring up all the matches.
 +
#'''Student ID''':  Enter the Student ID number and it will bring up the student.  You can also enter a partial and it will bring up all the matches.
  
−
'''LastName, FirstName''':  Enter the last name of the student followed by a comma and then the first name.  If you just enter the last name the pick list will show all the students with that last name.  The same is true for the first name.
 
−
 
−
'''FirstName LastName''':  Enter the first name followed by the last name to select the student.  As above, you can enter just the first name or just the last name.
 
  
−
'''SA SID''' Enter the State Approved Student ID number to bring up the student.  You can also enter a partial and it will bring up all the matches.
+
'''Notes'''
 +
:1. If a student is has a special code of TRA, T9 will printout on the student's report card.
  
−
'''Student ID''': Enter the Student ID number and it will bring up the student. You can also enter a partial and it will bring up all the matches.
+
:2. When pulling up a student in Transcripts and they have the paperclip icon next to their name at the top, you can click on the paperclip to view documents in the [[Doc Archive]].
−
 
 
−
'''Note''': If a student is has a special code of TRA, T9 will printout on the student's report card.
 
−
 
 
−
'''Note''': When pulling up a student in Transcripts and they have the paperclip icon next to their name at the top, you can click on the paperclip to view documents in the Doc Archives.
 
  
 
==Main==
 
==Main==
  
−
[[File:transworkstationmain2.png]]
+
[[File:transcriptworkmain2.png]]
  
 
===Column Headers===
 
===Column Headers===
Line 77: Line 73:
 
'''S1a''' - 1st semester alpha grade
 
'''S1a''' - 1st semester alpha grade
  
−
'''S1yr''' - School Year the 1st semester grade was earned; usually the fall of the school session BUT always use the end of the school year. Ex:  If the school year is 15/16, always enter 16 in this column.
+
'''S1yr''' - School Year the 1st semester grade was earned; usually the fall of the school session BUT always use the end of the school year. Ex:  If the school year is 22/23, always enter 23 in this column.
 +
 
 +
'''P1''' - This should only be used when associating grades together for total credit.
  
 
'''R1''' - Check box to indicate that this grade record is to be replaced by a second instance of the course.  (check the lower grade when there is another higher grade to replace it)
 
'''R1''' - Check box to indicate that this grade record is to be replaced by a second instance of the course.  (check the lower grade when there is another higher grade to replace it)
Line 85: Line 83:
 
'''S2a''' - 2nd semester alpha grade
 
'''S2a''' - 2nd semester alpha grade
  
−
'''S2yr''' - School Year the 2nd semester grade was earned; usually the spring of the school session BUT always use the end of the school year. Ex:  If the school year is 15/16, always enter 16 in this column.
+
'''S2yr''' - School Year the 2nd semester grade was earned; usually the spring of the school session BUT always use the end of the school year. Ex:  If the school year is 22/23, always enter 23 in this column.
 +
 
 +
'''P2''' - This should only be used when associating grades together for total credit.
  
 
'''R2''' - Check box to indicate that this grade record is to be replaced by a second instance of the course. (check the lower grade when there is another higher grade to replace it)
 
'''R2''' - Check box to indicate that this grade record is to be replaced by a second instance of the course. (check the lower grade when there is another higher grade to replace it)
  
−
'''F1n''' - Final numeric grade
+
'''F1n''' - Final numeric grade.
  
−
'''F1a''' - Final alpha grade
+
'''F1a''' - Final alpha grade.
  
−
'''F1yr''' - Year the final grade was earned; usually the spring of the school session
+
'''F1yr''' - Year the final grade was earned; usually the spring of the school session.
 +
 
 +
'''PF''' - This should only be used when associating grades together for total credit.
  
 
'''R3''' - Check box to indicate that this grade record is to be replaced by a second instance of the course.  (check the lower grade when there is another higher grade to replace it)
 
'''R3''' - Check box to indicate that this grade record is to be replaced by a second instance of the course.  (check the lower grade when there is another higher grade to replace it)
  
−
'''Cp''' - Credit pursued
+
'''Cp''' - Credit pursued.
  
−
'''Ce''' - Credit earned
+
'''Ce''' - Credit earned.
  
−
'''H''' - Honors indicator(s) from [[Course Catalog ]]
+
'''H''' - Honors indicator(s) from [[Course Catalog ]].
  
−
'''G''' - The letter '''G''' will be in this field if the grade is from the current year grades file
+
'''G''' - The letter '''G''' will be in this field if the grade is from the current year grades file. Now if the same course is listed twice, one labeled with a G and shaded in red, and one NOT labeled with a G and is white, then the [[Grades Closeout EOY]] has already been ran for the current school year. The user no longer needs to check "Show Current Year Grades" on the setup box.
  
 
'''C''' - Transcript record "changed" indicator.
 
'''C''' - Transcript record "changed" indicator.
 
*The '''current''' year grade records will never show a "Y" in the column. These will change multiple times during the year, and it is not needed to show every change.
 
*The '''current''' year grade records will never show a "Y" in the column. These will change multiple times during the year, and it is not needed to show every change.
−
*For the '''non current''' year grade records, a "Y" means that this row has had a change made to the record so click on the "Y" to see the details.
+
*For the '''non current''' year grade records, a "Y" means that this record has had a change made to it since its original creation.
−
*Also, per district request, an option can be set that will require the user who made the change, to enter a reason as to why the change was made.   
+
*Click on the "Y" to see the details about the change such as User Name, Date, Time, Field, Previous data and New Data.  
 +
*Also, per district request, an option can be set that will require the user who made the change, to enter a reason as to why the change was made. See '''[[Enter Reason for Editing Transcript]]'''.
  
 
'''S-code''' - 6 digit state course code
 
'''S-code''' - 6 digit state course code
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'''S''' - This is the save and it will display the save box explained below.
 
'''S''' - This is the save and it will display the save box explained below.
  
−
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
+
'''S1 CR/SS''' - Semester 1 grade indicator for credit recovery (CR) and summer school grades (SS).
  
−
'''Enter Reason for Editing Transcript'''
+
'''S2 CR/SS''' - Semester 2 grade indicator for credit recovery (CR) and summer school grades (SS).
  
−
[[File:edittranscript1.png]]
+
'''F1 CR/SS''' - Final grade indicator for credit recovery (CR) and summer school grades (SS).
  
−
'''User must enter a reason for changing a grade and then click on submit.  This box will appear if you do not give a reason the grade was changed.'''
+
'''Curr Year CR''' - Current year credit recovery. This is the credit for the selected year and the sum is displayed at the top.
  
−
[[File:reasonedit.png]]
+
===[[Definitions of Labels/Column Headers in the Save Window]]===
  
−
'''Click OK to continue to the Save Box.'''
+
===[[Processes Available Through the "Action" Button at the Top Right]]===
  
−
===Definitions of Labels/Column Headers in the Save Window===
+
===[[Additional Top Buttons on the Transcript Workstation]]===
−
 
 
−
[[File:savebox.png]]
 
−
 
 
−
'''S1''' - Semester 1 information; required if there is a grade entered for this semester
 
−
 
 
−
'''S1''' - Semester 2 information; required if there is a grade entered for this semester
 
−
 
 
−
'''F''' - Final information;
 
−
 
 
−
'''CP''' - Credit pursued
 
−
 
 
−
'''CE''' - Credit earned
 
−
 
 
−
'''Part No.''' - Used for semester records for full credit courses in which a student takes the first half during semester two. In this example the part number would be 1. For 4x4 block scheduling the first half taken during semester four would have part 1 for the part number.
 
−
 
 
−
'''REP''' - Replace course grade indicator
 
−
 
 
−
'''CR''' - Credit recovery indicator; If  the same course is repeated in the same school year, then the CR must be checked to indicate that is why it was repeated in the same school year. Not having it checked, for this situation, can cause STS errors.
 
−
 
 
−
'''SS''' - Summer school indicator
 
−
 
 
−
'''Honors''' - Values from the honors field in the course catalog
 
−
 
 
−
'''DS''' - Distance learning indicator
 
−
 
 
−
'''Credit Site''' - For a dual enrollment course this must be the post secondary site; for all other courses this is the high school where the credit was earned
 
−
 
 
−
'''State''' - State other than Louisiana where credit was earned
 
−
 
 
−
'''Enrolled Site''' - Required for dual enrollment courses only; it must be the high school where the student was enrolled; leave information blank if this is not a dual enrollment course
 
−
 
 
−
'''College Hours''' - Required only for dual enrollment courses; must be greater than zero
 
−
 
 
−
'''Grade''' - Student Grade Level
 
−
 
 
−
===Processes Available Through the "Action" Button at the Top Right===
 
−
 
 
−
[[File:action1.png]]
 
−
 
 
−
'''Gear Box''': Gives ability to access multiple sources of information about the student on the workstation.
 
−
 
 
−
'''Calc GPA''': Select to recalculate the student's GPA and produces two popups (Replaced Grades Included and Replaced Grades Skipped) with detail of grades and quality points used for GPA calculation.
 
−
*An S in the Honors column will display if the quality points for a course were inflated due to the state course code being a five point course code.
 
−
*If you don't get two pop up screens, then the GPA type is wrong in the initial set up box of Transcript Workstation.
 
−
[[File:calcreplacedskipped.png]]
 
−
'''9th Grade Entry''' - Currently, the 9th grade entry year will default to the first year a 9th grade course credit was earned by the student.  You can also manually enter the 9th grade entry for a student.  Use the first half of the year when entering this year. Ex:  If the year is 15/16, then use 15. But remember, if the student earned high school credits in their 8th grade year and the course grade level in the [[Course Catalog]] is 9th grade or above, the entry year would reflect their 8th grade year since they took a 9th grade course in their 8th grade year.  This also displays across the top of the printed transcript.
 
−
 
 
−
[[File:trans9thgr.PNG]]
 
−
 
 
−
'''Rank Report''' - See [[GPA Ranking Report]] for detailed instructions.
 
−
 
 
−
'''Post Grades by Student''' - A list of grading period grades posted for the current year.
 
−
 
 
−
'''Student GPA''' - Choose to see all of the various GPA types and rank. The (I) means that if there is a replaced grade, then both replaced and original grade would be averaged in the GPA. The (R) would only include the replaced grade in the averaging of the GPA. 
 
−
 
 
−
'''GPA Basic''' - 4.0 GPA (but will allow for the states 5.0 courses to be averaged in)
 
−
 
 
−
'''GPA HON/ADJ''' - Courses marked as Honors or weighted in the Course Catalog will be calculated using an inflated scale such as 5.0. All other courses for the student will calculate using a 4.0 scale.
 
−
 
 
−
'''GPA Raw''' - pure 4.0 GPA (but will NOT allow for the states 5.0 courses to be averaged in)
 
−
 
 
−
Note:  If the GPA averages are all the same, then the student must not be in a Honors or state weighted course.
 
−
 
 
−
'''STS Audit''' - This option is designed to head off any potential errors and/or warnings prior to an STS build for a single student.
 
−
 
 
−
'''VEDS''' - Not available at this time.
 
−
 
 
−
'''Veds Data Collection''' - Not available at this time.
 
−
 
 
−
'''Doc Archive''' - IBC (Industry Based Certificate) - A list of vocational areas in which students get certification.
 
−
 
 
−
===Additional Buttons on the Transcript Workstation===
 
−
 
 
−
[[File:spedbar.png]]
 
−
 
 
−
[[SPED]]: Select one of the button at the top of the workstation, a popup will appear for that tab. There is a print button located at the center bottom of each tab selected. This will allow the information to be printed.
 
−
 
 
−
 
 
−
'''IBC''' - If the user clicks on the blue IBC as shown on Transcripts (see below),
 
−
 
 
−
 
 
−
[[File:ibce1.png]]
 
−
 
 
−
the following chart will appear with proper security.  To see a chart of security credentials needed to edit the records, go to [[IBC Editor]]. The user can enter IBC information using the chart. This chart is also available on the [[Student Master - IGP]]. The [[LA STS Export File | STS]] program will pull the 050 records from the information that is entered into this chart with no additional selections on that set up box.
 
−
 
 
−
[[File:ibce.png]]
 
−
 
 
−
'''D''' - Click to delete the row.
 
−
 
 
−
'''IBC Code''' - Use the search box to find the code for the IBC . Refer to the Code Matrix table posted on the LDOE Insight. Only one code can be entered per student with a "Passed/Failed" and the program will prevent the user from adding more than one.
 
−
 
 
−
'''Semester''' - The semester the IBC was earned.
 
−
 
 
−
'''Year''' - The beginning year of the school session when the IBC was earned.
 
−
 
 
−
'''Vendor''' -  Use the search box to find the code for the Vendor which is the testing agency of the IBC as per the LDOE. Vendor is not a required field. 
 
−
 
 
−
'''Pass/Fail''' - Result of the IBC earned status.
 
−
 
 
−
'''Earn District''' - The Sponsor Code of the LEA where the student was enrolled when the IBC was earned.
 
−
 
 
−
'''Earn School''' - The School Code of the school where the student was enrolled when the IBC was earned.
 
−
 
 
−
'''Is 833''' - Select if the IBC is an ACT 833 credential. Is 833 is not a required field. 
 
−
 
 
−
'''Doc Archive''' - Click to Upload New IBC, Select IBC from JDrive, View IBC or Remove IBC.
 
−
*If the district is a non [[Doc Archive]] district, then a message about this program will appear.
 
−
*If the district uses [[Doc Archive]], and is adding a new IBC, then two choices will appear, Upload New IBC and Select IBC from JDrive. If the IBC is an existing IBC scanned in and is in the JDrive, then all four choices will appear.
 
−
*The option to "Remove IBC" only breaks the link between the 050 record and the image.
 
−
'''Save''' - Click to save the row.
 
  
 
==Bottom==
 
==Bottom==
Line 260: Line 153:
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
−
'''Find''' - Click to find student list
+
'''Find''' - Click to find student list.
  
 
'''Help''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
 
'''Help''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
  
−
===Printing a Single Student's Transcript===
+
'''[[Print Multiple]]''' - Here are the instructions to print multiple student transcripts.
−
 
 
−
Find the student whose transcript needs to be printed using the '''Find''' button at the bottom of the screen.
 
−
 
 
−
Click the '''Print Single''' button to get a print preview will appear.
 
−
 
 
−
Hover the mouse in the bottom right corner of the print preview and a gray rectangle will appear. Click the printer icon at the far right of this rectangle. A new print dialog box will appear.
 
−
 
 
−
Click the print button at the top.
 
−
 
 
−
Close the print preview.
 
−
 
 
−
===Printing Multiple Students' Transcripts===
 
−
 
 
−
Printing transcripts for multiple students does not require a student transcript to be displayed on the screen.
 
−
 
 
−
In Transcript Workstation, click the '''Print Multiple''' button to get the print setup box. You can select different limitations in this setup box from the original workstation setup box.
 
−
 
 
−
The group of students whose transcripts are to be printed can be restricted based on the following fields: Grade, School clubs, Program Codes, Special Codes, School sports, Team Codes, Counselor, and All students or Sped only, Non Sped, 504 only or Non 504.
 
−
*For each of these fields identify any restrictions by clicking the field and checking the check box for the group of students desired. Leave the field blank if there are no restrictions.
 
−
 
 
−
Select '''Order By''':  Last Name, Grade, Homeroom, Counselor, Advisor, and 1st Period Teacher.
 
−
 
 
−
The '''As of Date:''' will allow the user to print only the students who active on the date selected.
 
−
 
 
−
'''Class:''' will allow the user to limit the print to the selected sections.
 
−
 
 
−
'''Show Remote''': Shows students remotely scheduled to the school.
 
−
 
 
−
'''Select Students to Print''':  Leave the field blank if you want to print all transcripts based on your selections above. To print a small group of transcripts click in the field and check off the names of students whose transcripts you want to print. You can also use the '''Search''' box at the top to type in specific names of students.
 
−
 
 
−
Click '''OK''' to return to the setup box.
 
−
 
 
−
Click the '''Print''' button at the bottom of the setup box. A print preview will appear.
 
−
 
 
−
Hover the mouse in the bottom right corner of the print preview and a gray rectangle will appear. Click the printer icon at the far right of this rectangle. A new print dialog box will appear.
 
−
 
 
−
Click the print button at the top.
 
−
 
 
−
Close the print preview.
 
−
 
 
−
To find the print instructions, follow this link:[[Standard Print Options]].
 
  
 +
'''[[Print Single]]''' - Here are the instructions to print a student's transcript.
  
−
'''NOTES'''
 
−
*The '''date''' the transcript was printed will display at the bottom of the printed transcript.
 
−
*When printing single or multi transcripts, it will print the student's '''State ID''' on the '''College''', '''Official''', and '''Custom.'''
 
  
  

Latest revision as of 09:09, 6 June 2024

These instructions provide an overview of the Transcript Workstation along with instructions on printing a single transcript or multiple transcripts.


NOTE: In order to use all aspects of this report you must have prior approval in User Management.

Menu Location

Transcripts > Entry > Transcript Workstation

Setup Option

Twsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Transcript Type - Select College, Official or Custom.

Show Current Year Grades - This displays Semester/Final Grades from the current year but is only available after the first semester grades have been calculated. The whole row will be highlighted in red. After the Grades Closeout EOY has been run, uncheck this option on the set up box so it won't display "double" current year grades.

Find Only Active Students - Check for students that are currently enrolled for the school year selected.

Include SIS School - View SIS school assigned students routed back to setup school.

More Options - After making selections in each area, click OK to return to the setup box.

Basic Button Options

Grades Button Options

Printing Button Options

Official Button Options

Set Defaults

Selecting a Student

Find Button - Click on the Find button at the bottom of the screen to bring up the Find Box. Click on the name of the student to open the Transcript Workstation for the student.

Search Box - Use the Search box to the left of the Action button in the top-right corner of the window. Below are examples of what can be entered:

  1. LastName, FirstName: Enter the last name of the student followed by a comma and then the first name. If you just enter the last name the pick list will show all the students with that last name. The same is true for the first name.
  2. FirstName LastName: Enter the first name followed by the last name to select the student. As above, you can enter just the first name or just the last name.
  3. SA SID Enter the State Approved Student ID number to bring up the student. You can also enter a partial and it will bring up all the matches.
  4. Student ID: Enter the Student ID number and it will bring up the student. You can also enter a partial and it will bring up all the matches.


Notes

1. If a student is has a special code of TRA, T9 will printout on the student's report card.
2. When pulling up a student in Transcripts and they have the paperclip icon next to their name at the top, you can click on the paperclip to view documents in the Doc Archive.

Main

Transcriptworkmain2.png

Column Headers

D - Delete record

GRP - Transcript group for the course; 1: English, 2: Comp Education, 3: Math, 4: Social Studies, 5: Science, 6: H & P E, 7: Foreign Languages, 8: Vocational Electives, 9: Regular Electives

Course - Course description/name

S1n - 1st semester numeric grade

S1a - 1st semester alpha grade

S1yr - School Year the 1st semester grade was earned; usually the fall of the school session BUT always use the end of the school year. Ex: If the school year is 22/23, always enter 23 in this column.

P1 - This should only be used when associating grades together for total credit.

R1 - Check box to indicate that this grade record is to be replaced by a second instance of the course. (check the lower grade when there is another higher grade to replace it)

S2n - 2nd semester numeric grade

S2a - 2nd semester alpha grade

S2yr - School Year the 2nd semester grade was earned; usually the spring of the school session BUT always use the end of the school year. Ex: If the school year is 22/23, always enter 23 in this column.

P2 - This should only be used when associating grades together for total credit.

R2 - Check box to indicate that this grade record is to be replaced by a second instance of the course. (check the lower grade when there is another higher grade to replace it)

F1n - Final numeric grade.

F1a - Final alpha grade.

F1yr - Year the final grade was earned; usually the spring of the school session.

PF - This should only be used when associating grades together for total credit.

R3 - Check box to indicate that this grade record is to be replaced by a second instance of the course. (check the lower grade when there is another higher grade to replace it)

Cp - Credit pursued.

Ce - Credit earned.

H - Honors indicator(s) from Course Catalog .

G - The letter G will be in this field if the grade is from the current year grades file. Now if the same course is listed twice, one labeled with a G and shaded in red, and one NOT labeled with a G and is white, then the Grades Closeout EOY has already been ran for the current school year. The user no longer needs to check "Show Current Year Grades" on the setup box.

C - Transcript record "changed" indicator.

  • The current year grade records will never show a "Y" in the column. These will change multiple times during the year, and it is not needed to show every change.
  • For the non current year grade records, a "Y" means that this record has had a change made to it since its original creation.
  • Click on the "Y" to see the details about the change such as User Name, Date, Time, Field, Previous data and New Data.
  • Also, per district request, an option can be set that will require the user who made the change, to enter a reason as to why the change was made. See Enter Reason for Editing Transcript.

S-code - 6 digit state course code

Grade Source: The 6 digit state site code and site name where student earned the grade. This is not where they are currently enrolled if they switched schools during the year.

If the credit was earned in another state, then a state site code should not be included.

In the grade source box, there is space limitations so the most recent grade source is listed first. Ex: Final grade source listed first/ the 2nd semester grade source listed second/the 1st semester grade source listed last (if looking at the transcript at the end of the year).

PE - This will indicate if there are possible errors with the courses. Hover over the number to see a tool tip.

DS- A Y/N (yes/no) will show if this is a Distance Learning Course as indicated in the save box.

S - This is the save and it will display the save box explained below.

S1 CR/SS - Semester 1 grade indicator for credit recovery (CR) and summer school grades (SS).

S2 CR/SS - Semester 2 grade indicator for credit recovery (CR) and summer school grades (SS).

F1 CR/SS - Final grade indicator for credit recovery (CR) and summer school grades (SS).

Curr Year CR - Current year credit recovery. This is the credit for the selected year and the sum is displayed at the top.

Definitions of Labels/Column Headers in the Save Window

Processes Available Through the "Action" Button at the Top Right

Additional Top Buttons on the Transcript Workstation

Bottom

Transbottom.png

Refresh - Click on refresh and all information will be updated.

Previous - Click this button to go to previous student.

Next - Click this button and to the next student.

Setup - Click to go back to the Setup box.

Find - Click to find student list.

Help - Click the Help button on the bottom of the page to view written instructions and/or videos.

Print Multiple - Here are the instructions to print multiple student transcripts.

Print Single - Here are the instructions to print a student's transcript.



Transcript Workstation Main Page

Transcripts Main Page

JCampus Main Page

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