Difference between revisions of "LA4 Attendance"

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__NOTOC__
 
__NOTOC__
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'''Displays a list of LA 4 students and their attendance for a selected month.'''
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'''This program displays a list of LA4 "Preschool" students and their attendance for a selected month.'''
  
 
==Menu==
 
==Menu==
  
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[[File:la4attendancemenu.png]]
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'''Attendance > Lists > LA4 Attendance'''
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:la4attendancesetup2.png]]
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[[File:la4attendance4.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Grade''' - Enter grade of student's attendance.
 
'''Grade''' - Enter grade of student's attendance.
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 +
'''Active Only''' - For the month chosen, if the student was active at least one day in that month, they will show with the "active only" checked.
  
 
'''Month''' - Month of attendance report.
 
'''Month''' - Month of attendance report.
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'''Skip Codes''' - Choose the desired skip code(s)
 
'''Skip Codes''' - Choose the desired skip code(s)
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 +
'''Homeroom''' - Click inside the box to select the homeroom teacher.
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 +
'''Print Table Options''':
 +
 +
'''Show Homeroom on Student Tab''' - Show the homeroom teacher's name on the Student Tab report.
  
 
'''Show Full Name''' - Show student's full name.
 
'''Show Full Name''' - Show student's full name.
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 +
'''Show Percent Present''' - Show percentage of total days present.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
  
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==Main==
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==Student Main==
  
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[[File:la4attendancemain.png]]
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[[File:la4attendancemain4.png]]
  
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'''SIS Number''' - Student identification number.
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'''Site Code''' - This is the school code.
  
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'''Last Name''' - Student's last name.
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'''Refer Site Name''' - This is the referring school name.
  
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'''First Name''' - Student's first name.
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'''SIS Number''' - Student state identification number.
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 +
'''First Initial''' - Student's first initial of first name.
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'''First 2 Initials of Last Name''' - Student's first 2 initials of last name.
  
 
'''1-31''' - Days of the month.
 
'''1-31''' - Days of the month.
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'''% Pres''' - Percentage of total days present.
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 +
==Teacher Main==
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 +
[[File:la4teachermain2.png]]
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'''SIS Number''' - SIS number.
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'''First Name''' - Teacher's first name.
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 +
'''Last Name''' - Teacher's last name.
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 +
'''1-31''' - Days of the month.
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'''Notes concerning this program'''
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 +
*Days prior to the beginning of school will have the letter '''C''' as well as holidays.
 +
 +
*All days (weekdays and weekends) will have '''dashes''' for students who have dropped and also for students who enrolled after school started or exited the next month.
 +
 +
*The highlighted '''yellow''' number 1 on the report means the student is recorded as being absent with attendance code where the description has a "D" or "E" in front, it can be different in some districts with the addition of a weboption.
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 +
*Instructions in DOE Louisiana Believes >> https://www.louisianabelieves.com/docs/default-source/early-childhood/la-4-reporting-and-reimbursement-requirements.pdf?sfvrsn=20
  
 
==Bottom==
 
==Bottom==
  
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[[File:la4attendancebottom.png]]
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[[File:la4attendancebottom4.png]]
  
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
 
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 +
 +
'''Print Form''' - This will allow the user to print the form.  The yellow highlighted numbers will not only display on the screen, but will also now print out on a paper copy of the form as an Excel report.
  
 
'''Help''' - Click to view written instructions and/or videos.
 
'''Help''' - Click to view written instructions and/or videos.
 +
 +
 +
'''Q & A'''
 +
 +
'''Q''' -  In [[Posting Attendance]], we have been using code 66 (N Medical Quarantine) for COVID positive students but this is showing up as a zero (unexcused) on the LA 4 report.  We thought that code 66 (N Medical Quarantine) was an excused absence and therefore, should be showing up as a yellow 1.
 +
 +
'''A''' - On the setup box, the Skip Codes field defaults to D, P.  Choose the 66 code and the 0 will change to 1 in the report.
  
  

Latest revision as of 16:19, 5 June 2024

This program displays a list of LA4 "Preschool" students and their attendance for a selected month.

Menu

Attendance > Lists > LA4 Attendance

Setup Options

La4attendance4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Grade - Enter grade of student's attendance.

Active Only - For the month chosen, if the student was active at least one day in that month, they will show with the "active only" checked.

Month - Month of attendance report.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Skip Codes - Choose the desired skip code(s)

Homeroom - Click inside the box to select the homeroom teacher.

Print Table Options:

Show Homeroom on Student Tab - Show the homeroom teacher's name on the Student Tab report.

Show Full Name - Show student's full name.

Show Percent Present - Show percentage of total days present.

OK - Click to continue.

Student Main

La4attendancemain4.png

Site Code - This is the school code.

Refer Site Name - This is the referring school name.

SIS Number - Student state identification number.

First Initial - Student's first initial of first name.

First 2 Initials of Last Name - Student's first 2 initials of last name.

1-31 - Days of the month.

% Pres - Percentage of total days present.

Teacher Main

La4teachermain2.png

SIS Number - SIS number.

First Name - Teacher's first name.

Last Name - Teacher's last name.

1-31 - Days of the month.

Notes concerning this program

  • Days prior to the beginning of school will have the letter C as well as holidays.
  • All days (weekdays and weekends) will have dashes for students who have dropped and also for students who enrolled after school started or exited the next month.
  • The highlighted yellow number 1 on the report means the student is recorded as being absent with attendance code where the description has a "D" or "E" in front, it can be different in some districts with the addition of a weboption.

Bottom

La4attendancebottom4.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Print Form - This will allow the user to print the form. The yellow highlighted numbers will not only display on the screen, but will also now print out on a paper copy of the form as an Excel report.

Help - Click to view written instructions and/or videos.


Q & A

Q - In Posting Attendance, we have been using code 66 (N Medical Quarantine) for COVID positive students but this is showing up as a zero (unexcused) on the LA 4 report. We thought that code 66 (N Medical Quarantine) was an excused absence and therefore, should be showing up as a yellow 1.

A - On the setup box, the Skip Codes field defaults to D, P. Choose the 66 code and the 0 will change to 1 in the report.


Attendance Main Page

JCampus Main Page

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