Difference between revisions of "Adding Attachments to Lessons"

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'''Adding An Attachment to a Lesson'''  
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'''Adding An Attachment(s) to a Lesson'''  
  
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[[File:shareatt.png]]
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[[File:addattach.png]]
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#There are no restrictions on file types (extensions) but if there are more that 10 megabytes, it will generate an error popup.
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#There are no restrictions on file type extensions (pdf, .png, .docx, etc) but if there are more that 10 megabytes, it will generate an error popup.
 
#Click on the '''paper clip''' to attach a file.  
 
#Click on the '''paper clip''' to attach a file.  
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#The Add Attachments window will appear.  At the bottom, click the '''Add''' button.
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#The Add Attachments window will appear.  At the bottom, click on either the '''Add from JDrive''' or '''Add Files''' button.
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#A '''[[JDrive]]''' window will appear.
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#*For the '''[[JDrive]]''' window, select one or more file(s) from JDrive. The attachment will show in the '''Selected File''' window separately  as you click on each one. Click on '''Choose''' to see the file(s) listed described with the '''type''', '''title''' and '''size'''. Then click on '''Close.
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#*If the attachment is on your computer's desktop (not already in JDrive), click on the '''upload arrow''', choose Desktop, highlight the .pdf, etc. file and click '''Open'''.  
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#*For the '''Add Files''' window, select one or more file(s) from your computer. Use the Control key if adding multiple files. The user will now see a new row with the chosen file(s) described with the '''type''', '''title''' and '''size''' of the file. Then click on '''Close'''. This procedure will also add the file to the JDrive as well.
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#*Double click on it to choose it for your Lesson.
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#For '''Share''', check to allow other teachers to see the attachments when a lesson is shared. Administration can see all attachments in Lesson Plan Review whether the Share box is checked or not. If the Share box is checked on the attachment, and Lesson Plans DO show in SPC as designated in [[Communication Configuration]], the attachments will be visible in SPC.  
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#The user will now see a new row with the chosen attachment described with the '''type''', '''title''' and '''size''' of the file.  
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#*Normally the attachments in '''Eval/Assessment''' are not Shared as it may contain documents that do not need to be seen on SPC, such as tests and answers to tests.
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#For '''Share''', check to allow other teachers to see the attachments in '''Instructional Methods'''. Normally the attachments in '''Eval/Assessment''' are only displayed to administrators as it may contain documents that do not need to be seen such as tests and answers to tests.
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#Be sure to ALWAYS '''Save''' the lesson.
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#When attachments are associated with the lesson, the attachment icon (paper clip) will turn blue.  
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#When attachments are associated with the lesson, the attachment icon at the top of the Lesson Plan (paper clip) will turn blue and show all attachments that have been added to that lesson.
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#Click on the attachment icon at the top to display all attachments associated with the lesson. The attachment icons to the right of '''Instruction Methods''' and '''Eval/Assessment''' will only show attachments associated with these fields.
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#*Click to display all attachments associated with the lesson.  
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#'''Close''' out of the '''Add attachment''' window.
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#*The attachment icons to the right of '''Homework,'''  '''Instruction Methods,''' and '''Eval/Assessment''' will only show attachments associated with these fields.
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#Be sure to "Save" the lesson.
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#*There will also be an attachment icon on the individual lesson plan on the main page.   
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#There will now be an attachment icon on the lesson plan on the main page.  If the user added an attachment to an existing lesson plan, then click on the '''Refresh''' button (not the Reset button) at the top to see the icon.
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#*Note that if the user added an attachment to an existing lesson plan, then click on the '''Refresh''' button (not the Reset button) at the top to see the icon.
 
#The lesson editor window will remember the users selections (Create lesson per day, Share Lesson, Share Lesson with Teacher(s), and Modifications) for the next time they create a lesson for the selected section.
 
#The lesson editor window will remember the users selections (Create lesson per day, Share Lesson, Share Lesson with Teacher(s), and Modifications) for the next time they create a lesson for the selected section.
  
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#Click on a lesson plan, that has an icon, to see the menu and choose '''Edit Attachment'''.
 
#Click on a lesson plan, that has an icon, to see the menu and choose '''Edit Attachment'''.
 
#Click on the red square to '''delete''' the attachment.
 
#Click on the red square to '''delete''' the attachment.
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#Click on '''Add''' to add additional files.
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#Click on one of the '''Add''' buttons to add additional files.
 
#'''Close''' out of the '''Add attachment''' window.
 
#'''Close''' out of the '''Add attachment''' window.
  

Latest revision as of 08:43, 4 September 2024

Adding An Attachment(s) to a Lesson

Addattach.png

  1. There are no restrictions on file type extensions (pdf, .png, .docx, etc) but if there are more that 10 megabytes, it will generate an error popup.
  2. Click on the paper clip to attach a file.
  3. The Add Attachments window will appear. At the bottom, click on either the Add from JDrive or Add Files button.
    • For the JDrive window, select one or more file(s) from JDrive. The attachment will show in the Selected File window separately as you click on each one. Click on Choose to see the file(s) listed described with the type, title and size. Then click on Close.
    • For the Add Files window, select one or more file(s) from your computer. Use the Control key if adding multiple files. The user will now see a new row with the chosen file(s) described with the type, title and size of the file. Then click on Close. This procedure will also add the file to the JDrive as well.
  4. For Share, check to allow other teachers to see the attachments when a lesson is shared. Administration can see all attachments in Lesson Plan Review whether the Share box is checked or not. If the Share box is checked on the attachment, and Lesson Plans DO show in SPC as designated in Communication Configuration, the attachments will be visible in SPC.
    • Normally the attachments in Eval/Assessment are not Shared as it may contain documents that do not need to be seen on SPC, such as tests and answers to tests.
  5. Be sure to ALWAYS Save the lesson.
  6. When attachments are associated with the lesson, the attachment icon at the top of the Lesson Plan (paper clip) will turn blue and show all attachments that have been added to that lesson.
    • Click to display all attachments associated with the lesson.
    • The attachment icons to the right of Homework, Instruction Methods, and Eval/Assessment will only show attachments associated with these fields.
    • There will also be an attachment icon on the individual lesson plan on the main page.
    • Note that if the user added an attachment to an existing lesson plan, then click on the Refresh button (not the Reset button) at the top to see the icon.
  7. The lesson editor window will remember the users selections (Create lesson per day, Share Lesson, Share Lesson with Teacher(s), and Modifications) for the next time they create a lesson for the selected section.

Editing an Attachment

  1. Click on a lesson plan, that has an icon, to see the menu and choose Edit Attachment.
  2. Click on the red square to delete the attachment.
  3. Click on one of the Add buttons to add additional files.
  4. Close out of the Add attachment window.

Student Progress Center - Attachments in Lesson Book can be viewed on the Student Progress Center with the exception of the attachments in Eval/Assessment.

  • In the SPC calendar, click on the Lesson Plan. At the bottom of the pop up screen, click on the button Attachments and you will see the attachment in another pop up window.
  • Attachment(s) in the gradebook can also be viewed on SPC.


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