Difference between revisions of "DMS System"

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'''This program will give a user the ability to draw attendance zones by school and grade level.'''
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'''This program will give a user the ability to draw attendance zone maps by school and grade level. The 'Copy Zones' feature will copy attendance zones from from one live year to another which needs to be done every year.  '''
  
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:'''NOTE''':  For the security for DMS , the user will need a category of '''SIS''' and the Program will be '''DMS System'''.
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In [[User Management]], the user will need a category of '''SIS or Maintenance''' and the Program will be '''DMS System'''.
  
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==Menu==
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For the Sandbox security, choices are '''Action: Sandbox Editing Only''' ->  Action Permission choices are: '''Allow Sandbox Editing Only''' or '''Allow Editing All'''.
  
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[[File:dmsmenu.png]]
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==Menu Location==
  
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On the left navigation panel, select '''System, Entry''' > '''DMS System'''.
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'''System > Entry > DMS System'''
  
 
==Main==
 
==Main==
  
 
[[File:dms1.png]]
 
[[File:dms1.png]]
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==Top==
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[[File:DMS_System_-_Sandbox_-_Top.png]]
  
 
'''District''' - Verify that the district number is correct.
 
'''District''' - Verify that the district number is correct.
Line 20: Line 24:
 
'''Zone Year''' - Verify that the zone year is correct.
 
'''Zone Year''' - Verify that the zone year is correct.
  
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'''Sandbox''' - Use this feature to create and use new zones that are not official but can be used for planning.  Click in the second '''Sandbox''' box and choose or create new sandbox.
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'''Sandbox''' - Use this feature to create and use new zones that are not official but can be used for planning.  Click in the second '''Sandbox''' box and/or choose or create new sandbox.
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[[File:sandboxselection.png]]
 
  
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==Bottom Tabs==
  
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[[File:DMS_System_-_Sandbox_-_Bottom.png]]
  
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==Create an Attendance Zone==
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'''New Zone''' - Create new attendance zones or duplicate existing ones.
  
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[[File:Newattendzone.png]]
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'''List Zones''' - Display all of the existing attendance zones for the selected '''Zone Year''' or '''Sandbox'''.
  
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===Draw New Zone===
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'''Copy Zones''' - Copy attendance zones from live to '''Sandbox''' or vice versa, or from one live year to another, or from one '''Sandbox''' to another.
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:'''Important Note''': '''"Copy"''' is not the same as '''"Duplicate"'''.
 +
::*'''"Copy"''' is used when working with a zone or set of zones and wishing to copy them to a new year, or copy to a "Sandbox" for editing, then copy back again.
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:::--'''Warning''': '''"Copy"''' from a sandbox to "Live" school year will delete the contents of Live school year and <u>replace</u> them with the contents of the sandbox.
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:::See [[Copy Attendance Zones]]
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::*'''"Duplicate"''' would be used when working within a year or sandbox, and the user wishes to duplicate a school's zone from school site to another.
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:::See [[Duplicate Attendance Zones]]
  
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'''School''' - the name of the selected school will be displayed.  The user can edit the field to display any name they choose.
 
  
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'''Zone Name''' - The name of this attendance zone. This will default the school's name, and will display in the lists when showing the attendance zones.
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===How To===
  
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'''Grades''' - The grades that you wish to create an attendance zone for.
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[[Create A Sandbox]]
  
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'''Color''' - The color that the attendance zone will display when finished
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[[Draw New Attendance Zones]]
  
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Click '''Start''' to begin drawing the attendance zone.  Click '''Save''' when complete.
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[[Duplicate Attendance Zones]]
  
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===Duplicate Zone===
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[[Lists Zones]]
  
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[[File:duplicatezone.png]]
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[[Copy Attendance Zones]]
  
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'''Select Existing Zone''' - Select name of existing zone.
 
  
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'''Select New School''' - Select name of new school to be added.
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'''Q & A'''
  
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'''New Zone Name''' - Name of new zone to be added.
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'''Q''' - We turned on our ORS for 24-25 PK & K and it is putting everyone at 999 zone. We checked the mapping for a 24/25 year but do not see one. Is this why?
  
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'''New Grades''' - List new grades of school to be added.
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'''A''' - Yes, you are seeing the 999 zone because there are no DMS maps for 2425. The first step to copying the map to the new year is to roll over your [[Sponsor Site Editor]] into 2425.  
  
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'''New Color''' - Color of new zone.
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Then, copy the DMS maps for the new year by going to: Maps> Entry> [[DMS System]]
  
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'''Create''' - Click to create new zone.
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1. Click on "Copy Zones" in the bottom left hand corner
  
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'''Cancel''' - Click to cancel information.
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2. In Copy From section
  
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===List Zones===
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*Check the box to the left of "From Live Year:"
  
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[[File:dms5.png]]
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*Select 2324 from the drop down of the "From Live Year:" options
  
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'''This option will display all of the zones that have already been set up. A window will open to list all the existing attendance zones for the selected year.  To 'view' an attendance zone on the map, place a check in the box next to the desired zone.  (The user may need to move the list to the side to view the attendance zone).'''
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4. In Copy To section
  
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'''School''' - School site number.
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*Check the box to the left of "To Live Year:"
  
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'''Name''' - Name  of Attendance Zone, to 'adjust the shape' of an attendance zone, click on the name of the zone.  The zone will display on the map with points.  Click, hold, and drag the map points where they need to be.  Click 'Save'.
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*Select 2425 from the drop down of the "From Live Year:" options (if 2425 is not an option the [[Sponsor Site Editor]] has not been rolled over)
  
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'''Count''' - Count of students in the attendance zone. Click on the number in the 'Count' column to view a list of the students that are in that attendance zone.
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5. Click Copy
  
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'''Valid Address''' - School's address has been set to a defined latitude and longitude.  Schools with no green checks in the 'Valid Address' column will indicate which schools that need to be adjusted with dropper.
 
  
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'''Edit''' - Edit the details of this attendance zone (name, grades, color).
 
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[[File:editzoneinformation.png]]
 
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'''Draw''' - Click on pencil to draw new zone.
 
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'''Location''' - 'Drop a marker' on the school location on the map to have the school name label show for the school. 
 
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'''Delete''' -  Click on the name of the attendance zone to 'delete' an existing zone.  Next, click the 'Clear' button and then click 'Save'.
 
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===Copy Zones===
 
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[[File:copyzonesetup.png]]
 
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'''Copy From Year''' - Select the year being copied.
 
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'''Copy to Year''' - This is the current year copied.
 
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'''Save''' - Click the save tab at the bottom.
 
  
  
 
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[[System|'''System''' Main Page]]
 
[[System|'''System''' Main Page]]
 +
  
 
----
 
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[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:17, 12 March 2024

This program will give a user the ability to draw attendance zone maps by school and grade level. The 'Copy Zones' feature will copy attendance zones from from one live year to another which needs to be done every year.

In User Management, the user will need a category of SIS or Maintenance and the Program will be DMS System.

For the Sandbox security, choices are Action: Sandbox Editing Only -> Action Permission choices are: Allow Sandbox Editing Only or Allow Editing All.

Menu Location

System > Entry > DMS System

Main

Dms1.png

Top

DMS System - Sandbox - Top.png

District - Verify that the district number is correct.

Student Year - Verify that the student year is correct.

Zone Year - Verify that the zone year is correct.

Sandbox - Use this feature to create and use new zones that are not official but can be used for planning. Click in the second Sandbox box and/or choose or create new sandbox.

Bottom Tabs

DMS System - Sandbox - Bottom.png

New Zone - Create new attendance zones or duplicate existing ones.

List Zones - Display all of the existing attendance zones for the selected Zone Year or Sandbox.

Copy Zones - Copy attendance zones from live to Sandbox or vice versa, or from one live year to another, or from one Sandbox to another.

Important Note: "Copy" is not the same as "Duplicate".
  • "Copy" is used when working with a zone or set of zones and wishing to copy them to a new year, or copy to a "Sandbox" for editing, then copy back again.
--Warning: "Copy" from a sandbox to "Live" school year will delete the contents of Live school year and replace them with the contents of the sandbox.
See Copy Attendance Zones
  • "Duplicate" would be used when working within a year or sandbox, and the user wishes to duplicate a school's zone from school site to another.
See Duplicate Attendance Zones


How To

Create A Sandbox

Draw New Attendance Zones

Duplicate Attendance Zones

Lists Zones

Copy Attendance Zones


Q & A

Q - We turned on our ORS for 24-25 PK & K and it is putting everyone at 999 zone. We checked the mapping for a 24/25 year but do not see one. Is this why?

A - Yes, you are seeing the 999 zone because there are no DMS maps for 2425. The first step to copying the map to the new year is to roll over your Sponsor Site Editor into 2425.

Then, copy the DMS maps for the new year by going to: Maps> Entry> DMS System

1. Click on "Copy Zones" in the bottom left hand corner

2. In Copy From section

  • Check the box to the left of "From Live Year:"
  • Select 2324 from the drop down of the "From Live Year:" options

4. In Copy To section

  • Check the box to the left of "To Live Year:"
  • Select 2425 from the drop down of the "From Live Year:" options (if 2425 is not an option the Sponsor Site Editor has not been rolled over)

5. Click Copy



System Main Page


JCampus Main Page

Retrieved from EDgear Wiki