Difference between revisions of "Attendance Analysis Report"

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__NOTOC__
 
__NOTOC__
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'''A report that gives an attendance analysis for selected students'''.
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'''This report displays for the user an attendance analysis for selected students'''.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:attanalysismenu.png]]
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Attendance > Reports > Attendance Analysis Report
  
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On the left navigation panel, select '''Attendance''' > '''Lists''' > '''Attendance Analysis Report'''.
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==Setup Options==
 +
 
 +
[[File:attanaylsisrepsetup2.png]]
  
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==Setup Options==
 
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Student''' - Choose individual students or leave blank for all students.
 
'''Student''' - Choose individual students or leave blank for all students.
  
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'''Include Codes''' - Include selected attendance codes
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'''Include Codes''' - Choose only the attendance codes that need to be included in the report.
  
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'''OK''' - Click to continue
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'''Select Morning Bus''' - Click in the field to select the morning bus to filter.
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 +
'''Select Evening Bus''' - Click in the field to select the evening bus to filter.
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'''Custom Codes''' - Leave blank if all custom codes are to be included in the report. Otherwise, select Custom Codes created in the Custom Code Management to filter the student list.'''
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 +
'''Column''' - Leave blank to include all columns.  Click to obtain a pick list of columns that can be selected to view on the report.
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 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''OK''' - Click to continue.
  
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
 
==Main==
  
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[[File:attanalysismain.png]]
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[[File:attanalysisrepmain6.png]]
  
 
===Column Headers===
 
===Column Headers===
 +
 
'''Sch''' - School site number of enrollment
 
'''Sch''' - School site number of enrollment
  
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'''Reason Out''' - Check out reason.
 
'''Reason Out''' - Check out reason.
  
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'''Teacher''' - The class the student is in at the time of check in or check out.
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'''Teacher''' - Name of the teacher or the user name of the person who entered the record.
  
 
'''Room''' - The room number of the class the student is in at the time of check in or check out.
 
'''Room''' - The room number of the class the student is in at the time of check in or check out.
  
 
'''Class''' - Student's class period based on their Bell schedule.
 
'''Class''' - Student's class period based on their Bell schedule.
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 +
'''T Code''' - Transportation code.
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'''T Description''' - Transportation descripttion.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
 
==Bottom==
  
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[[File:attanalysisbottom.png]]
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[[File:attanalysisrepbottom1.png]]
 +
 
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
 
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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 +
'''Communicate''' -
 +
 +
[[File:communicate.png]]
 +
 +
The continuing communication popup box choices may look slightly different in some of the programs depending on the purpose of the program.
 +
 +
If Email is chosen, in some of the programs you may see an option Show Sender Copy as a choice. When you check this box, not only will the recipient receive the outgoing email but the sender will also receive a copy of the email as well.
  
 
'''Help''' - Click to view written instructions and/or videos.
 
'''Help''' - Click to view written instructions and/or videos.
 +
 +
'''Save''' - Click save first and a box will appear to name the report.  Then click to save the report.
 +
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
  

Latest revision as of 10:12, 20 November 2024

This report displays for the user an attendance analysis for selected students.

Menu Location

Attendance > Reports > Attendance Analysis Report

Setup Options

Attanaylsisrepsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Teacher - Click in the box for teacher selection.

Class Period - A numeric value that indicated the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Student - Choose individual students or leave blank for all students.

Include Codes - Choose only the attendance codes that need to be included in the report.

Select Morning Bus - Click in the field to select the morning bus to filter.

Select Evening Bus - Click in the field to select the evening bus to filter.

Custom Codes - Leave blank if all custom codes are to be included in the report. Otherwise, select Custom Codes created in the Custom Code Management to filter the student list.

Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Attanalysisrepmain6.png

Column Headers

Sch - School site number of enrollment

School - School name

SIDNO - Student's identification number

Grade - Student's grade of enrollment

Date - The date the attendance occurred.

ITIM - The time the student checked in.

ICOD - The students check in code.

In Reason - Check in reason.

OTIM - The time the student checked out.

OCOD - The student check out code.

Reason Out - Check out reason.

Teacher - Name of the teacher or the user name of the person who entered the record.

Room - The room number of the class the student is in at the time of check in or check out.

Class - Student's class period based on their Bell schedule.

T Code - Transportation code.

T Description - Transportation descripttion.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Attanalysisrepbottom1.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Communicate -

Communicate.png

The continuing communication popup box choices may look slightly different in some of the programs depending on the purpose of the program.

If Email is chosen, in some of the programs you may see an option Show Sender Copy as a choice. When you check this box, not only will the recipient receive the outgoing email but the sender will also receive a copy of the email as well.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


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