Difference between revisions of "Attendance Parent Letters"

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__NOTOC__
 
__NOTOC__
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'''These instructions will show you how to generate an attendance letter for parents of the students in your school. When letters are printed, only the attendance information for dates selected on the setup box are printed on the letters.'''
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'''This program will provide a way for the user to generate an attendance letter for parents of the students in the school. When letters are printed, only the attendance information for dates selected on the setup box are printed on the letters.  A letter must be previously created using [[Letter Maintenance]].'''
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:attparentmenu.png]]
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'''Attendance > Reports > Attendance Parent Letters'''
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On the left navigation panel, select '''Attendance''' > '''Lists''' > '''Attendance Parent Letters'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:attparentsetup.png]]
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[[File:attendparentletterssetup3.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
 
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Grade''' - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
 
'''Quantity From''' - minimum days absent
 
'''Quantity From''' - minimum days absent
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'''Include Codes''' - These are attendance codes that you want to be considered for the report.
 
'''Include Codes''' - These are attendance codes that you want to be considered for the report.
  
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'''Letter''' - This letter is generated from [[Letter Maintenance]].
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Custom Codes''' - Select Custom Codes created in the [[Custom Code Management]] to filter the student list.
  
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'''Print History''' - If the attendance history is to be included with the letter.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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'''OK''' - Click to continue
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'''Letter''' - Choose the letter needed. This letter is generated from [[Letter Maintenance]].
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'''Print History''' - Choose if the attendance history is to be included with the letter.
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'''Print In Home Language (if available)''' - Choose if the letter is to be printed in the home language.
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'''Sped:'''
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*'''All''' - Select this to show all students.
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*'''Sped Only''' - Select this to show Sped only students.
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*'''Non Sped''' - Select this to show Non Sped students.
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'''LEP:'''
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*'''All''' - Select this to show all students.
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*'''LEP Only''' - Select this to show LEP only students.
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*'''Non LEP''' - Select this to show Non LEP students.
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'''504:'''
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*'''All''' - Select this to show all students.
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*'''504 Only''' - Select this to show 504 only students.
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*'''Non 504''' - Select this to show Non 504 students.
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'''Additional Comments''' - Click inside the box to print additional comments.
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'''OK''' - Click to continue.
  
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
 
==Main==
  
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[[File:attparentmain.png]]
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[[File:attendparentlettersmain2.png]]
  
 
===Column Headers===
 
===Column Headers===
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'''School''' - Student's school site number of enrollment
 
'''School''' - Student's school site number of enrollment
  
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'''Amount''' - -Number of days corresponding to the codes selected.
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'''Amount''' - Number of days corresponding to the codes selected.
  
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
 
==Bottom==
  
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[[File:attparentbottom.png]]
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[[File:attendparentlettersbottom2.png]]
  
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'''Setup''' - returns to the program setup box without exiting the program.
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'''Setup''' - Click to go back to the Setup box.
  
 
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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'''Print Letters''' - prints letters for selected student(s) on the report.  
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'''[[Communicate]]''' -  This button will allow communication via automated call or email.
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'''Print Letters''' - Check the "select all" box to the left of '''Name'''  for all students or check individual students. Then click on Print Letters. The letters and/or History will appear on the screen.
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'''Print Labels''' - Designed for the Avery 8160 White Address Label.
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'''Email Letters''' - This will send the letter by email to the parent of the selected student(s).
  
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(Check the select all box to the left of '''Name''' for all students or check individual students. Then click on Print Letters. The letters and/or History will appear on the screen.  
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Print''' to print letters
 
  
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'''Email Letters'''--This will send the letter by email to the parent of the selected student(s).
 
  
 
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Latest revision as of 07:10, 18 July 2023

This program will provide a way for the user to generate an attendance letter for parents of the students in the school. When letters are printed, only the attendance information for dates selected on the setup box are printed on the letters. A letter must be previously created using Letter Maintenance.

Menu Location

Attendance > Reports > Attendance Parent Letters

Setup Options

Attendparentletterssetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.

Quantity From - minimum days absent

Quantity To - maximum days absent

Include Codes - These are attendance codes that you want to be considered for the report.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Letter - Choose the letter needed. This letter is generated from Letter Maintenance.

Print History - Choose if the attendance history is to be included with the letter.

Print In Home Language (if available) - Choose if the letter is to be printed in the home language.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

Additional Comments - Click inside the box to print additional comments.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Attendparentlettersmain2.png

Column Headers

Student Name - Student's full name

SIDNO - Student's identification number

Grade - Student's grade of enrollment

Homeroom - Student's homeroom

School - Student's school site number of enrollment

Amount - Number of days corresponding to the codes selected.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Attendparentlettersbottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Communicate - This button will allow communication via automated call or email.

Print Letters - Check the "select all" box to the left of Name for all students or check individual students. Then click on Print Letters. The letters and/or History will appear on the screen.

Print Labels - Designed for the Avery 8160 White Address Label.

Email Letters - This will send the letter by email to the parent of the selected student(s).

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki