Difference between revisions of "Substitute List"

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==Menu Location==
 
==Menu Location==
  
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[[File:sublistmenu.png]]
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'''Human Resources > Reports > Substitute List'''
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On the left navigation panel, select '''Human Resources''' > '''List''' > '''Substitute List'''.
 
  
 
==Setup Options==
 
==Setup Options==
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
  
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'''Marital Status'''
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'''Marital Status:'''
  
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'''D-03'''--Divorced/Not married
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'''D-03'''- Divorced/Not married
  
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'''M-02'''--Married
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'''M-02'''- Married
  
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'''S-03'''--Single/Not married
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'''S-03'''- Single/Not married
  
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'''W-03'''--Widowed/Not married
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'''W-03'''- Widowed/Not married
  
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'''xx-01'''--Legally separated
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'''xx-01'''- Legally separated
  
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'''Object Code'''--a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc
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'''Object Code'''- a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc
  
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'''Function Code'''--a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc
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'''Function Code'''- a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc
  
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'''Sub Area'''--area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher
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'''Sub Area'''- area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher
  
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'''Status'''--the type of substitute records to be included on the report; '''Active''' (available to substitute), '''Separated''' (not available) or '''ALL''' (both active and separated).
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'''Status'''- the type of substitute records to be included on the report; '''Active''' (available to substitute), '''Separated''' (not available) or '''ALL''' (both active and separated).
  
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'''Active as of Hire Date'''--the date used to determine whether or not a substitute will be included in the report.
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'''Active as of Hire Date'''- the date used to determine whether or not a substitute will be included in the report.
  
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'''Hire Date'''--the first date that the potential substitute will be available.
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'''Hire Date'''- the first date that the potential substitute will be available.
  
 
'''OK''' - Click to continue
 
'''OK''' - Click to continue
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==Main==
 
==Main==
  
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[[File:sublistmain.png]]
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[[File:sublistmain2.png]]
  
 
===Column Headers===
 
===Column Headers===
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'''Middle Name''' - Middle name/Middle Initial of the substitute
 
'''Middle Name''' - Middle name/Middle Initial of the substitute
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'''SUID''' - State user ID
  
 
'''SID''' - Local ID number of the substitute
 
'''SID''' - Local ID number of the substitute
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[[File:sublistbottom.png]]
 
[[File:sublistbottom.png]]
  
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'''Setup''' - Returns to the setup box so you can review the setup options. Setup options can be changed via this button without closing the program.
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Help''' - Connects to the documentation that provides step-by-step instructions for how to run this program.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
  
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
  
 
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Latest revision as of 13:11, 31 July 2023

This program will provide users a list of substitutes based on what they are qualified to perform.

Menu Location

Human Resources > Reports > Substitute List

Setup Options

Sublistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Marital Status:

D-03- Divorced/Not married

M-02- Married

S-03- Single/Not married

W-03- Widowed/Not married

xx-01- Legally separated

Object Code- a three-digit code that represents the general employment category such as supervisor, administrator, teacher, etc

Function Code- a four-digit code that represents the specific employment function such as principal, elementary teacher, secretary, etc

Sub Area- area for which the substitute is considered to be qualified: Aide, Bus, Cafeteria, Clerical, Custodial, Extra Curricular, Other, Teacher

Status- the type of substitute records to be included on the report; Active (available to substitute), Separated (not available) or ALL (both active and separated).

Active as of Hire Date- the date used to determine whether or not a substitute will be included in the report.

Hire Date- the first date that the potential substitute will be available.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sublistmain2.png

Column Headers

Last Name - Last name of the substitute

First Name - First name of the substitute

Middle Name - Middle name/Middle Initial of the substitute

SUID - State user ID

SID - Local ID number of the substitute

Address - Address of the substitute

City - City where the substitute lives

Phone Number - Home phone number of the substitute

Cell Number - Cell phone number of the substitute

Email Address - Email address of the substitute

Education - Highest education lever of the substitute

Certificate - Teaching certificate number

Area 1 - Category of substitute position such as teacher, custodian, clerical, etc

School - The three-digit school number where the substitute has agreed he/she will be available for substitute work

Area/School 2--5 - Additional area(s) and school(s) at which the substitute is willing to work

Hire Date - The first available date for which the substitute will be available for work

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sublistbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Human Resources Main Page

JCampus Main Page

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