Difference between revisions of "Student Schedule Maintenance"

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'''This program will allow the user to view and change individual student schedules.  The program will also allow the user to select different printing options.'''
+
'''This program will provide the user a way to view and change individual student schedules.  It will use setup options from the main program. The program will also provide the user a way to select different printing options.'''
  
−
===Video===
+
==Menu Location==
−
[[media:SC-StudentSchedMainten.mov|Student Schedule Maintenance video]]
+
'''For Users: Scheduling > Entry > Student Schedule Maintenance'''
 +
 
 +
'''For Teachers: Grades > Entry > Classroom > iGear > Schedule > Schedule Maintenance
 +
 
 +
==Setup Options (For Administrators Only)==
 +
 
 +
[[File:schedmaint.png|schedmaint.png]]
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Grade''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
 +
 
 +
'''Clubs'''- Leave blank or select all to include all club codes.  Otherwise, choose the desired club.
 +
 
 +
'''Order To List''' - The user can choose from Name or Grade and Name.  The order option only affects the next and previous buttons.  It does not affect the '''Find''' button.
 +
 
 +
'''Show Offered Courses Only''' - Show only the courses listed in the Master Schedule Editor.
 +
 
 +
'''Active Only''' - This choice will list only those students who are active as of the date selected in the '''As of Date''' fields.
 +
 
 +
'''As of Date''' - Limits the list to those students who are active as of the date selected.
 +
 
 +
'''Sched Start Date''' - Select the start date to use for the schedule records.  Please keep in mind you may need to change this date to the first day the students start school or a semester begin date if the student was not scheduled on the first day of school or semester. The program will default the Sched Start Date on the setup box to the current date for the current year and the first day of school for any other selected year.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
===Advanced===
 +
 
 +
[[File:Student_Schedule_Maintenance_Setup_2.png]]
 +
 
 +
'''Copy GP1 Changes to GP2 On Full Credit Courses'''
 +
*Select '''Yes''' to copy full credit courses to the second semester when entered into first semester or to copy to fourth semester when entered into third semester.
 +
*Select '''No''' to not copy full credit courses to the second semester when entered into first semester or to copy to fourth semester when entered into third semester.
 +
'''Show Only Grades In Master Schedule Equal To Student's Grade'''
 +
*Select '''Yes''' to show only master schedule sections in the master schedule selection screen equal to the student's grade. 
 +
*Select '''No''' to show all master schedule sections.
 +
'''Show Only Semesters In Master Schedule Equal To The Semester Clicked'''
 +
*Select '''Yes''' to display only master schedule sections in the master schedule selection screen equal to the semester clicked to schedule.
 +
*Select '''No''' to show all master schedule sections.
 +
'''Display Long Course Names''' - Select this option to display the long course name in the master schedule screen. The default language is English.
 +
 
 +
===Printing Options===
 +
 
 +
The options selected here by individual users will not only effect this program, but it will impact '''[[Print Student Schedules]]''' and '''[[Using the iGear | iGear]]'''> Print Schedules.
  
−
==Menu Location==
+
[[File:studschedmaintprintoptions.png]]
 +
 
 +
'''Semester''' - Select the semesters to print.
 +
 
 +
'''Class Period''' - Select the class periods to print.
 +
 
 +
'''Scheds Per Page''' - Select the number of schedules to print per page.
 +
 
 +
'''Order To List''' - Select the default print order (Alpha, Grade, Homeroom, Team, Advisor, Counselor, Counselor, Class Period order).
 +
 
 +
'''Semester Order''' - Select semester to order when order to list is Class Period Order.  For example, if printing semesters 1 and 2, select semester 2 to order by 2 first then 1.  Leave empty to order in normal semester sequential semester order ie., 1 then 2, etc.
  
−
[[File:stud sched maint.png]]
+
'''Period Order''' - Select the class period in which to order the schedules.
  
−
This program can be accessed using either of the following methods:
+
'''Print Custom Codes''' - Print custom codes to display on the schedule.
−
:*'''Admin''' or Direct access via the left navigation panel, select '''Scheduling''' > '''Entry''' > '''Student Schedule Maintenance'''.
 
−
::Using this method, the setup options will pop up when the program opens.
 
−
:* '''Teacher''' or Indirect access via any program that utilizes the '''iGear''', access the program via the '''iGear''' > '''Schedule''' > '''Schedule Maintenance'''. 
 
−
::Using this method, the setup options will '''NOT''' pop up when the program is displayed.  The user will need to click on the setup button associated with the program to bring up the setup options.
 
  
−
==Setup Options==
+
'''Print Special Codes''' - Select special codes to display on the schedule.
  
−
[[File:schedmaint.png|schedmaint.png]]
+
'''Print Locker Information''' - Select to print the student`s locker information on the student`s schedule.
  
 +
'''Print Comment''' - Select to print the master schedule comments on the student`s schedule.
  
 +
'''Include Blank Student Schedules''' - Select to print students without requests or schedule records.
  
−
:'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
+
'''Print AB DOW Titles''' - Select to print the master schedule`s A/B DOW title.
  
−
:'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''Print Unscheduled Requests''' - Select to print a list of the student`s unscheduled requests underneath each schedule.
  
−
:'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
+
'''Only Show Students With Unscheduled Requests''' - Select to print only students with at least one unscheduled request.
  
−
:'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included in the Find Box.  Leave the field blank if all grade levels are to be included.  Otherwise, click in the field to the right of '''Grade''' to select the desired grade level(s) to be included.
+
'''Hide DOW Title''' - Select this option to hide the DOW column.
  
−
:'''Clubs'''- Clicking in the Clubs field will bring up a list of clubs.  Selecting clubs from the list will limit the students available to those that belong to the chosen clubs.  Leaving the field blank will NOT limit the available students based on Clubs.
+
'''Print Master Schedule Comments Instead of DOW''' - Select to print the master schedule comments instead of the DOW on the student`s schedule.
  
−
:'''Order To List''' - The user can choose from Name or Grade and Name. The order option only affects the next and previous buttons.  It does not affect the '''Find''' button.
+
'''Print Enrollment Form''' - Select to print the student's short form. This applies only when printing one student schedule per page.
  
−
:'''Show Offered Courses Only''' - Show only the courses listed in the Master Schedule Editor.
+
'''Student Lunch ID''' - Select to print student lunch ids on the student`s schedule.
  
−
:'''Active Only''' - This choice will list only those students who are active as of the date selected in the '''As of Date''' fields.
+
'''Print to DAS''' - Select to save the printed schedules to the doc archive system.  These schedules will now be the most recent in DAS replacing existed printed schedule for the student.
  
−
:'''As of Date''' - Limits the list to those students who are active as of the date selected.
+
'''Show Only Students with Missing Class Periods''' - Select to print only students with unscheduled class periods and list them.  Unselect to print student schedules.  Select the semesters to process or leave semesters box empty for all semesters.  The number of class periods to process is read from the school's calendar record and for the student's grade level.
  
−
:'''Sched Start Date''' - Select the start date to use for the schedule records.  Please keep in mind you may need to change this date to the first day the students start school or a semester begin date if the student was not scheduled on the first day of school or semester. The program will default the Sched Start Date on the setup box to the current date for the current year and the first day of school for any other selected year.
+
'''Print Homeroom/Counselor/Team''' - Select this option to print the student demographic section, ie., homeroom, counselor, advisor, or team.
  
−
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
+
'''Print State ID Number''' - Select to print the student`s SASID on the schedule (Only available when printing one schedule per page).
  
 +
'''Print Student Email''' - Print students email.  Only available when printing one schedule(s) per page.
  
−
===Advanced===
+
'''Print Course State Code''' - Select to print the course record`s state course code on the students schedule (Only available when printing one schedule per page).
  
 +
'''Print Lunch Time''' - Select to print the students lunch time on their schedule.  Only available when printing one schedule(s) per page.
  
−
[[File:Student_Schedule_Maintenance_Setup_2.png]]
+
'''Print Bus Informaiton''' - Select to print the students morning and evening bus numbers on printed schedules (available on one per page only).
  
 +
'''Print Start Date''' - Select to print the schedule record start date - only available when printing one schedule per page and cannot print Master Schedule comments or the DOW tiles.
  
−
:'''Copy GP1 Changes to GP2 On Full Credit Courses''' - Select '''Yes''' to copy full credit courses to the second semester when entered into first semester or to copy to fourth semester when entered into third semester.
+
'''Print Bell Schedule''' - Display the bell schedule the student is assigned to.
−
:'''Show Only Grades In Master Schedule Equal To Student`s Grade''' - Select '''Yes''' to show only master schedule sections in the master schedule selection screen equal to the student`s grade.  Select '''No''' to show all master schedule sections.
 
−
:'''Show Only Semesters In Master Schedule Equal To The Semester Clicked''' - Select '''Yes''' to display only master schedule sections in the master schedule selection screen equal to the semester clicked to schedule.  Select '''No''' to show all master schedule sections.
 
−
:'''Display Long Course Names''' - Select this option to display the long course name in the master schedule screen. The default language is English.
 
  
−
===Printing Options===
+
'''Print Bell Periods''' - Display the periods for the bell schedule the student is assigned to.
  
 +
'''Print SPC Login Information''' - Print student's SPC login credentials.
  
−
[[File:Student_Schedule_Maintenance_Setup_3.png]]
+
'''Print Course Long Names Instead Of Short Names''' - Select to print the course long name instead of the course short names on the student`s schedule.  The short name will be printed if no long name has been assigned to the course.
  
 +
'''OK''' - Click to continue.
  
−
:'''Semester''' - Select the semesters to print.
+
'''Cancel''' - Click to close the print options screen.
−
:'''Class Period''' - Select the class periods to print.
 
−
:'''Scheds Per Page''' - Select the number of schedules to print per page.
 
−
:'''Order To List''' - Select the default print order (Alpha, Grade, Homeroom, Team, Advisor, Counselor, Counselor, Class Period order).
 
−
:'''Period Order''' - Select the class period in which to order the schedules.
 
−
:'''Print Locker Information''' - Select to print the student`s locker information on the student`s schedule.
 
−
:'''Print Comment''' - Select to print the master schedule comments on the student`s schedule.
 
−
:'''Include Blank Student Schedules''' - Select to print students without requests or schedule records.
 
−
:'''Print AB DOW Titles''' - Select to print the master schedule`s A/B DOW title.
 
−
:'''Print Unscheduled Requests''' - Select to print a list of the student`s unscheduled requests underneath each schedule.
 
−
:'''Only Show Students With Unscheduled Requests''' - Select to print only students with at least one unscheduled request.
 
−
:'''Hide DOW Title''' - Select this option to hide the DOW column.
 
−
:'''Print Master Schedule Comments Instead of DOW''' - Select to print the master schedule comments instead of the DOW on the student`s schedule.
 
−
:'''Print Short Form (1 One Schedule Per Page Only)''' -
 
−
:'''Student Lunch ID''' - Select to print student lunch ids on the student`s schedule.
 
−
:'''Print Demographics''' - Select to print the student`s demographic page.
 
−
:'''Print State ID Number''' - Select to print the student`s SASID on the schedule (Only available when printing one schedule per page).
 
−
:'''Print Course State Code''' - Select to print the course record`s state course code on the student` schedule (Only available when printing one schedule per page).
 
−
:'''Print Course Long Names Instead Of Short Names''' - Select to print the course long name instead of the course short names on the student`s schedule.  The short name will be printed if no long name has been assigned to the course.
 
  
 
==Main==
 
==Main==
  
 +
[[File:schedmaintenancemain.png]]
 +
 +
===Column Headers===
 +
 +
'''Team''' - Add/Change student team. This is a good feature for adding a student to a team without having to get out of this program and move to the [[Team Scheduling Update Utility]].
 +
 +
'''Block''' - Add/Change student blocks. This is a good feature for adding a schedule to a student that enrolls in school after the school year has started without having to get out of this program and move to the [[Block Fast Loader]].
 +
 +
'''Graduation Templates''' - Add/Change the student graduation template. This is a good feature for adding a graduation template to a student without having to get out of this program and move to the [[Student Graduation Template Loader]].
 +
 +
'''CP''' - Class Period
 +
 +
'''RM''' - Room Number
 +
 +
'''SEMESTER #''' - Semester number (Semester 1, Semester 2, etc.)
 +
 +
'''TEACHER''' - Teacher Name
  
−
[[File:ssm3.png]]
+
'''LD''' - Semester Student Load Count (Number of students scheduled to the class) Click on this number to see a roster of the students with more informational columns such as Grade, Race, etc.
  
−
===[[Common Column Headers | Column Headers]]===
+
'''SECTION''' - Master Schedule Section Number
  
 +
'''RSch''' - Remote school number.
  
−
:'''CP''' - Class Period
+
'''DOW''' - Days of the week taught
−
:'''RM''' - Room Number
 
−
:'''SEMESTER #''' - Semester number (Semester 1, Semester 2, etc.)
 
−
:'''TEACHER''' - Teacher Name
 
−
:'''LD''' - Semester Student Load Count (Number of students scheduled to the class) Click on this number to see a roster of the students with more informational columns such as Grade, Race, etc.
 
−
:'''SECTION''' - Master Schedule Section Number
 
−
:'''DOW''' - Days of the week taught
 
−
:'''SDATE''' - Schedule Start Date
 
−
:'''EDATE''' - Schedule End Date
 
  
−
== Bottom==
+
'''SDATE''' - Schedule Start Date
−
[[File: Student_Schedule_Maintenance_Bottom.png]]
 
  
−
:'''Current Schedule''' - Shows the current schedule.
+
'''EDATE''' - Schedule End Date; Note that EDATE columns only show in the Schedule History tab of student`s schedules.
−
:'''Original Schedule''' - Shows the original schedule for the duration of your schedule changing session.
 
−
:'''Schedule History''' - [[Schedule History Tab]]
 
−
:'''Alternate Schedule''' - Shows the schedule to use if your teacher is absent
 
−
:'''Unscheduled Requests''' - Shows course requests that did not schedule to the student.
 
  
−
:'''Help''' - Written instructions and instructional videos
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
−
:'''Prev''' - Navigates to the previous student
 
−
:'''Next''' - Navigates to the next student
 
−
:'''MSched''' - Displays the Master Schedule selection screen
 
−
:'''Print Current Schedule''' - Prints the student's current schedule using the Print Options selected. To find the print instructions, follow this link: [[Standard Print Options]].
 
−
:'''Setup''' - Displays the setup box with the current preferences.
 
−
:'''Find''' - Displays a list of students for selection
 
  
 
== Top ==
 
== Top ==
  
 +
[[File:topnan.png]]
  
−
[[File:Student_Schedule_Maintenance_Top.png]]
+
'''Name''' - Student's name.
  
−
:'''GD''' - Student`s grade.
+
'''GD''' - Student`s grade.
−
:'''Yr''' - School year selected on the setup box.
+
 
−
:'''Dist''' - Student`s school district.
+
'''Yr''' - School year selected on the setup box.
−
:'''Sch''' - Student`s school.
+
 
−
:'''Team''' - The teams the student was assigned to.
+
'''Dist''' - Student`s school district.
−
:'''Edate''' - Student`s entry date.
+
 
 +
'''Sch''' - Student`s school.
 +
 
 +
'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
 +
 
 +
'''EDate''' - Entry date.
 +
 
 +
'''NSR''' (Non Sites Requests) -  When a student has requests already entered from another site within the district, the NSR button will be lit up.  Click to see the requests. The button will be grayed out if a student does not have any requests from other schools within the district.
 +
 
 +
'''Sped''' - Blue:Prior or inactive Sped student, Green:Special Ed student with a Referral/Eval in progress, Yellow:Special Ed student with an expired Eval or IEP, Red:Special Ed student with an active Eval or IEP, Brown:Special Ed student with only speech services, Purple:Gifted student, Orange:Talented student, White:Student without IEP or services.
 +
 
 +
'''504''' - Red:Active 504 student, Blue:Previous 504 student, White:Student without 504.
 +
 
 +
'''LEP''' - This will be red if the student is Limited English Proficiency.
 +
 
 +
'''Health''' - Red:Student has a medical condition or an emergency plan, Yellow/Green: Student has an expired IHP Cover Form or Care Plan.
  
 
===Action===
 
===Action===
  
−
:'''Master Schedule''' - Click to open the '''Master Schedule Editor'''
+
'''Master Schedule''' - Click to open the [[Master Schedule Editor]].
−
:'''Delete Schedule''' - Click to delete the selected student`s schedule.
+
 
−
:'''Help''' - Click to go to the scheduling help section.
+
'''Delete Schedule''' - Click to delete the selected student`s schedule.
 +
 
 +
'''Notes''' - Click to open "Show Notes" or "New Notes".
 +
 
 +
'''Help''' - Click to go to the scheduling help section.
 +
 
 +
== Bottom==
 +
 
 +
[[File: schedmaintenancebottom.png]]
 +
 
 +
'''Current Schedule''' - Shows the current schedule.
 +
 
 +
'''Original Schedule''' - Shows the original schedule for the duration of your schedule changing session.
 +
 
 +
'''Schedule History''' - [[Schedule History Tab]]
 +
 
 +
'''Alternate Schedule''' - Shows the schedule to use if your teacher is absent.
 +
 
 +
'''Unscheduled Requests''' - Shows course requests that did not schedule to the student.
 +
 
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
'''Prev''' - Navigates to the previous student.
 +
 
 +
'''Next''' - Navigates to the next student.
 +
 
 +
'''MSched''' - Displays the Master Schedule selection screen.
 +
 
 +
'''Print Current Schedule''' - Prints the student's current schedule using the Print Options selected. To find the print instructions, follow this link: [[Standard Print Options]].
 +
 
 +
'''Copy''' - Copy current schedule to selected students.
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
'''Find''' - Displays a list of students for selection.
 +
 
 +
'''Email Teachers''' - Click to send an email to all teachers scheduled to the selected student. This will not allow phone calls to be sent with JCall. [[User Management]] permission is Category> Schedule, Program> Student Schedule Maintenance, Action> Email Teachers> Allow.  
  
  
 
===How To===
 
===How To===
  
−
:[[Student Schedule Maintenance: Add Change Delete Classes]]
+
[[Student Schedule Maintenance: Add Change Delete Classes]]
−
:[[Schedule History Tab]]
+
 
 +
[[Schedule History Tab]]
  
  

Latest revision as of 15:57, 8 November 2024

This program will provide the user a way to view and change individual student schedules. It will use setup options from the main program. The program will also provide the user a way to select different printing options.

Menu Location

For Users: Scheduling > Entry > Student Schedule Maintenance

For Teachers: Grades > Entry > Classroom > iGear > Schedule > Schedule Maintenance

Setup Options (For Administrators Only)

schedmaint.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Clubs- Leave blank or select all to include all club codes. Otherwise, choose the desired club.

Order To List - The user can choose from Name or Grade and Name. The order option only affects the next and previous buttons. It does not affect the Find button.

Show Offered Courses Only - Show only the courses listed in the Master Schedule Editor.

Active Only - This choice will list only those students who are active as of the date selected in the As of Date fields.

As of Date - Limits the list to those students who are active as of the date selected.

Sched Start Date - Select the start date to use for the schedule records. Please keep in mind you may need to change this date to the first day the students start school or a semester begin date if the student was not scheduled on the first day of school or semester. The program will default the Sched Start Date on the setup box to the current date for the current year and the first day of school for any other selected year.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Advanced

Student Schedule Maintenance Setup 2.png

Copy GP1 Changes to GP2 On Full Credit Courses

  • Select Yes to copy full credit courses to the second semester when entered into first semester or to copy to fourth semester when entered into third semester.
  • Select No to not copy full credit courses to the second semester when entered into first semester or to copy to fourth semester when entered into third semester.

Show Only Grades In Master Schedule Equal To Student's Grade

  • Select Yes to show only master schedule sections in the master schedule selection screen equal to the student's grade.
  • Select No to show all master schedule sections.

Show Only Semesters In Master Schedule Equal To The Semester Clicked

  • Select Yes to display only master schedule sections in the master schedule selection screen equal to the semester clicked to schedule.
  • Select No to show all master schedule sections.

Display Long Course Names - Select this option to display the long course name in the master schedule screen. The default language is English.

Printing Options

The options selected here by individual users will not only effect this program, but it will impact Print Student Schedules and iGear> Print Schedules.

Studschedmaintprintoptions.png

Semester - Select the semesters to print.

Class Period - Select the class periods to print.

Scheds Per Page - Select the number of schedules to print per page.

Order To List - Select the default print order (Alpha, Grade, Homeroom, Team, Advisor, Counselor, Counselor, Class Period order).

Semester Order - Select semester to order when order to list is Class Period Order. For example, if printing semesters 1 and 2, select semester 2 to order by 2 first then 1. Leave empty to order in normal semester sequential semester order ie., 1 then 2, etc.

Period Order - Select the class period in which to order the schedules.

Print Custom Codes - Print custom codes to display on the schedule.

Print Special Codes - Select special codes to display on the schedule.

Print Locker Information - Select to print the student`s locker information on the student`s schedule.

Print Comment - Select to print the master schedule comments on the student`s schedule.

Include Blank Student Schedules - Select to print students without requests or schedule records.

Print AB DOW Titles - Select to print the master schedule`s A/B DOW title.

Print Unscheduled Requests - Select to print a list of the student`s unscheduled requests underneath each schedule.

Only Show Students With Unscheduled Requests - Select to print only students with at least one unscheduled request.

Hide DOW Title - Select this option to hide the DOW column.

Print Master Schedule Comments Instead of DOW - Select to print the master schedule comments instead of the DOW on the student`s schedule.

Print Enrollment Form - Select to print the student's short form. This applies only when printing one student schedule per page.

Student Lunch ID - Select to print student lunch ids on the student`s schedule.

Print to DAS - Select to save the printed schedules to the doc archive system. These schedules will now be the most recent in DAS replacing existed printed schedule for the student.

Show Only Students with Missing Class Periods - Select to print only students with unscheduled class periods and list them. Unselect to print student schedules. Select the semesters to process or leave semesters box empty for all semesters. The number of class periods to process is read from the school's calendar record and for the student's grade level.

Print Homeroom/Counselor/Team - Select this option to print the student demographic section, ie., homeroom, counselor, advisor, or team.

Print State ID Number - Select to print the student`s SASID on the schedule (Only available when printing one schedule per page).

Print Student Email - Print students email. Only available when printing one schedule(s) per page.

Print Course State Code - Select to print the course record`s state course code on the students schedule (Only available when printing one schedule per page).

Print Lunch Time - Select to print the students lunch time on their schedule. Only available when printing one schedule(s) per page.

Print Bus Informaiton - Select to print the students morning and evening bus numbers on printed schedules (available on one per page only).

Print Start Date - Select to print the schedule record start date - only available when printing one schedule per page and cannot print Master Schedule comments or the DOW tiles.

Print Bell Schedule - Display the bell schedule the student is assigned to.

Print Bell Periods - Display the periods for the bell schedule the student is assigned to.

Print SPC Login Information - Print student's SPC login credentials.

Print Course Long Names Instead Of Short Names - Select to print the course long name instead of the course short names on the student`s schedule. The short name will be printed if no long name has been assigned to the course.

OK - Click to continue.

Cancel - Click to close the print options screen.

Main

Schedmaintenancemain.png

Column Headers

Team - Add/Change student team. This is a good feature for adding a student to a team without having to get out of this program and move to the Team Scheduling Update Utility.

Block - Add/Change student blocks. This is a good feature for adding a schedule to a student that enrolls in school after the school year has started without having to get out of this program and move to the Block Fast Loader.

Graduation Templates - Add/Change the student graduation template. This is a good feature for adding a graduation template to a student without having to get out of this program and move to the Student Graduation Template Loader.

CP - Class Period

RM - Room Number

SEMESTER # - Semester number (Semester 1, Semester 2, etc.)

TEACHER - Teacher Name

LD - Semester Student Load Count (Number of students scheduled to the class) Click on this number to see a roster of the students with more informational columns such as Grade, Race, etc.

SECTION - Master Schedule Section Number

RSch - Remote school number.

DOW - Days of the week taught

SDATE - Schedule Start Date

EDATE - Schedule End Date; Note that EDATE columns only show in the Schedule History tab of student`s schedules.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top

Topnan.png

Name - Student's name.

GD - Student`s grade.

Yr - School year selected on the setup box.

Dist - Student`s school district.

Sch - Student`s school.

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

EDate - Entry date.

NSR (Non Sites Requests) - When a student has requests already entered from another site within the district, the NSR button will be lit up. Click to see the requests. The button will be grayed out if a student does not have any requests from other schools within the district.

Sped - Blue:Prior or inactive Sped student, Green:Special Ed student with a Referral/Eval in progress, Yellow:Special Ed student with an expired Eval or IEP, Red:Special Ed student with an active Eval or IEP, Brown:Special Ed student with only speech services, Purple:Gifted student, Orange:Talented student, White:Student without IEP or services.

504 - Red:Active 504 student, Blue:Previous 504 student, White:Student without 504.

LEP - This will be red if the student is Limited English Proficiency.

Health - Red:Student has a medical condition or an emergency plan, Yellow/Green: Student has an expired IHP Cover Form or Care Plan.

Action

Master Schedule - Click to open the Master Schedule Editor.

Delete Schedule - Click to delete the selected student`s schedule.

Notes - Click to open "Show Notes" or "New Notes".

Help - Click to go to the scheduling help section.

Bottom

Schedmaintenancebottom.png

Current Schedule - Shows the current schedule.

Original Schedule - Shows the original schedule for the duration of your schedule changing session.

Schedule History - Schedule History Tab

Alternate Schedule - Shows the schedule to use if your teacher is absent.

Unscheduled Requests - Shows course requests that did not schedule to the student.

Help - Click to view written instructions and/or videos.

Prev - Navigates to the previous student.

Next - Navigates to the next student.

MSched - Displays the Master Schedule selection screen.

Print Current Schedule - Prints the student's current schedule using the Print Options selected. To find the print instructions, follow this link: Standard Print Options.

Copy - Copy current schedule to selected students.

Setup - Click to go back to the Setup box.

Find - Displays a list of students for selection.

Email Teachers - Click to send an email to all teachers scheduled to the selected student. This will not allow phone calls to be sent with JCall. User Management permission is Category> Schedule, Program> Student Schedule Maintenance, Action> Email Teachers> Allow.


How To

Student Schedule Maintenance: Add Change Delete Classes

Schedule History Tab


Scheduling Main Page

Classroom Main Page

JCampus Main Page

Retrieved from EDgear Wiki