Difference between revisions of "Program Code Fast Loader"

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__NOTOC__
 
__NOTOC__
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'''This program is a fast loader for student program codes.'''
+
'''This program will provide the user a way to fast load program codes to students and also update the program code list.'''
 +
 
 
==Menu Location==
 
==Menu Location==
−
[[File:bluesky1.png]]
 
  
−
On the left navigation panel, select '''Student Master> Loaders> Program Code Fast Loader'''.
+
'''Student > Loaders > Program Code Fast Loader'''
  
 
==Setup Options==
 
==Setup Options==
−
[[File:bluesky.png]]
+
 
 +
[[File:programcodefastloadsetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
+
'''Multiple Code Selection''' - Allow multiple codes to be selected for each student selected.
−
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
−
all schools in your district.
 
  
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'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
+
'''OK''' - Click to continue.
  
−
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
−
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
−
'''Program Code''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
+
[[File:progcodeloadersfilters3.png]]
  
−
'''Filter Dates''' - Only needed if the user wishes to limit students who have program begin/end dates within a specified date range.  If not needed, leave blank.
+
'''Grade''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
−
'''From Date''' - This date is for filtering students who have a service that is current (no matter when it began) on or after this date. From Date can be blank but the To Date must also be blank.
+
'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
  
−
'''To Date''' - This date is for filtering students who have service on or before this date. From Date can be blank but the To Date must also be blank.
+
'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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'''OK''' - Click to continue.
+
'''Program Code''' - Leave blank or select all to include all programs.  Otherwise, choose the desired program.
 +
 
 +
* If the user chooses codes 48, 49, 50 or 51, and the Homeless Reason is empty, the message below will display.
 +
 
 +
[[File:homelesscode.png]]
 +
 
 +
'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
 +
 
 +
'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
 +
 
 +
'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
 +
 
 +
'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
 +
 
 +
'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
 +
 
 +
'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Special Ed:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''Sped Only''' - Select to view only Sped students.
 +
 
 +
'''Non Sped''' - Select to view only non Sped students.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''LEP:'''
  
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==Main==
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'''All''' - Select to view all students.
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[[File:programcodeleftmain.png]]
 
  
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===Column Headers===
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'''LEP Only''' - Select to view only LEP students.
  
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'''SIDNO''' - Student's identification number
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'''Non LEP''' - Select to view only non LEP students.
  
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'''Student Name''' - Student's full name
+
'''504:'''
  
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'''Grade''' - Student's grade of enrollment
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'''All''' - Select to view all students.
  
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'''School''' - Student's school of enrollment
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'''504 Only''' - Select to view only 504 students.
  
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'''Code''' - Student's program code
+
'''Non 504''' - Select to view only non 504 students.
  
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'''Begin Date''' - Student's program code begin date
+
'''Students''' - This will generate a list of students to select from.
  
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'''End Date''' - Student's program code end date
+
'''Filter Dates'''
  
−
[[File:programcoderightmain.png]]
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
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===Column Headers on Right Side===
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'''OK''' - Click to continue.
  
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'''Code''' - List of program codes
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Description''' - Description of program codes
+
==Main==
 +
[[File:programloadmain.png]]
  
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'''Begin Date''' - This date is for the values posted as begin dates.
+
===Left Column Headers===
  
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'''End Date''' - This date is for the values posted as end dates.
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'''SIDNO''' - Student's identification number
  
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Click in the '''Code''' field and an asterisk will appear. Then choose the program code from the list on the right. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
+
'''Student Name''' - Student's full name
  
−
==Bottom==
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'''Grade''' - Student's grade of enrollment
  
−
[[File:bluesky3.png]]
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'''School''' - Student's school of enrollment
  
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'''Setup''' - Click to go back to the Setup box.
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'''Code''' - Student's program code (Click in the '''Code''' field and an asterisk will appear).  
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
'''Begin Date''' - Student's program code begin date.  You can edit the begin date by clicking the date field and changing it then move out of the field.
  
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'''Help''' - This button will take you to the Help website with written instructions and/or video.
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'''Begin Type''' - Student's program code type description.
  
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[['''Mass''']] - This will allow you to mass post program codes to multiple students.
+
'''End Date''' - Student's program code end date.  You can edit the begin date by clicking the date field and changing it then move out of the field.
  
−
[[File:bluesky4.png]]
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'''End Type''' - Student's program code type description.
  
−
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
+
To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
 +
*Re-choose the original code and the begin and/or end date will display.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''Add''' - Add new code.
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
−
'''Student Specific Filters:'''
+
===Right Column Headers===
  
−
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Code''' - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom.  
 +
This will indicate the timeline that the student was in the program.
  
−
'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
+
'''Description''' - Description of program codes
  
−
'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
+
'''Post Dates:''' -  
  
−
'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of homeroom to select the desired homeroom(s) to view.
+
'''Begin Date''' - This date is for the values posted as begin dates.
  
−
'''Class''' - Click in the box for a list to choose from.
+
'''End Date''' - This date is for the values posted as end dates.
  
−
'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all).
+
'''Begin Type''' - Click inside the box and choose begin type from the list.
  
−
'''Students''' - Click in this box to choose one, several or all students or leave blank to choose all students.
+
'''End Type''' - Click inside the box and choose end type from the list.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''Services''' - Check this box to student's services.
  
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'''Students''' - Click in this box to choose one, several or all students or leave blank to choose all students.
+
'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
−
[[File:bluesky5.png]]
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
−
'''Select Dates and Code to Post'''
+
==Bottom==
  
−
'''From Date''' and '''To Date''' - Choose the appropriate From/To dates. This will indicate the timeline that the student will be in the program.
+
[[File:progcodefastload2.png]]
  
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'''Code''' - Choose the program code needed and the code and '''Description''' will display.
+
'''Setup''' - Click to go back to the Setup box.
  
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'''Area/Reason/Score''' - Type in your information. This information will be displayed in Student Master > Program tab in the Area/Reason/Score column.
+
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
−
'''Post''' - Click post to post the program codes/information to the Student Master > Program tab area.
 
  
−
[[File:codequestion.png]]
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'''Q&A'''
  
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[[File:insertcodesucessfully.png]]
+
'''Q - Does program code QUA (Quarantine) and QCC (Quarantine Close Contact) submit anything to the state.'''
  
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*NOTE: If the student previously had a program code assigned to them and the user wanted to add the area/score/reason info, this cannot be done because this is a "post" action and not an "update" existing program code action.
+
'''A''' - There is no corresponding state record/data element to submit so nothing is sent to the state for the program code of QUA and QCC.
 +
*The program code does highlight the student in green on [[Post Attendance]] using the to/from dates to show they are in quarantine.
 +
* There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
 +
*If applicable in some districts, students that are coded with PCP (Parents Choice-Pandemic) will be highlighted in yellow. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) in preventing posting absences for teachers.
  
−
[[File:bluesky6.png]]
 
−
----
 
−
[[Scheduling|'''Scheduling''' Main Page]]
 
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 16:24, 20 November 2024

This program will provide the user a way to fast load program codes to students and also update the program code list.

Menu Location

Student > Loaders > Program Code Fast Loader

Setup Options

Programcodefastloadsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

Multiple Code Selection - Allow multiple codes to be selected for each student selected.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Progcodeloadersfilters3.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Program Code - Leave blank or select all to include all programs. Otherwise, choose the desired program.

  • If the user chooses codes 48, 49, 50 or 51, and the Homeless Reason is empty, the message below will display.

Homelesscode.png

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

Students - This will generate a list of students to select from.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Programloadmain.png

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - Student's school of enrollment

Code - Student's program code (Click in the Code field and an asterisk will appear).

Begin Date - Student's program code begin date. You can edit the begin date by clicking the date field and changing it then move out of the field.

Begin Type - Student's program code type description.

End Date - Student's program code end date. You can edit the begin date by clicking the date field and changing it then move out of the field.

End Type - Student's program code type description.

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code and the begin and/or end date will display.

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Description of program codes

Post Dates: -

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Begin Type - Click inside the box and choose begin type from the list.

End Type - Click inside the box and choose end type from the list.

Services - Check this box to student's services.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Progcodefastload2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Q&A

Q - Does program code QUA (Quarantine) and QCC (Quarantine Close Contact) submit anything to the state.

A - There is no corresponding state record/data element to submit so nothing is sent to the state for the program code of QUA and QCC.

  • The program code does highlight the student in green on Post Attendance using the to/from dates to show they are in quarantine.
  • There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
  • If applicable in some districts, students that are coded with PCP (Parents Choice-Pandemic) will be highlighted in yellow. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) in preventing posting absences for teachers.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki