Difference between revisions of "Sport Code Fast Loader"

From EDgearWiki
Jump to navigationJump to search
 
(70 intermediate revisions by the same user not shown)
Line 1: Line 1:
 
__NOTOC__
 
__NOTOC__
−
'''This program will allow you to fast load sport codes to students and also post date ranges that correspond with the sport season.
+
'''This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.
 +
 
 +
In [[User Management]], a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.
  
 
==Menu Location==
 
==Menu Location==
  
−
[[File:sportcodemenu.png]]
+
'''Student > Loaders > Sport Code Fast Loader'''
 +
 
 +
==Setup Options==
 +
 
 +
[[File:sportcodesetup.png]]
 +
 
 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
 +
'''District''' - Default value is based on the user's security settings. The user will be limited to their district only.
  
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
−
On the left navigation panel, select '''Loaders''' > '''Student Master''' > '''Sport Code Fast Loader'''.
+
'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
  
−
==Setup Options==
+
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
[[File:sportcodefastsetup.png]]
 +
 
 +
'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
 +
 
 +
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
 +
 
 +
'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
 +
 
 +
'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
 +
 
 +
'''Sports''' - Leave blank or select all to include all sports.  Otherwise, choose the desired sport.
 +
 
 +
'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
 +
 
 +
'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
 +
 
 +
'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
 +
 
 +
'''Special Ed:'''
 +
 
 +
All - Select to view all students.
 +
 
 +
Sped Only - Select to view only Sped students.
  
−
[[File:spcodefastloadsetup.png]]
+
Non Sped - Select to view only non Sped students.
  
−
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
+
'''504:'''
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
All - Select to view all students.
  
−
'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
+
504 Only - Select to view only 504 students.
−
value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
  
−
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
+
Non 504 - Select to view only non 504 students.
−
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
−
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
+
'''LEP:'''
  
−
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
+
All - Select to view all students.
  
−
'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
+
LEP Only - Select to view only LEP students.
−
click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
  
−
'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
+
Non LEP - Select to view only non LEP students.
  
−
'''Filter Dates:'''
+
'''Filter Dates'''
  
−
'''From Date and To Date''' - This date is for filtering students who had a service onb or after this date.  From date can be blank, bu the To Date must also be blank.
+
'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
  
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
−
[[File:sportcodemain.png]]
+
[[File:sportcodefastloadmain3.png]]
  
−
The students will be listed on the left side of the screen with sports codes listed on the right.  
+
'''Search''' - Search for student by SIDNO, Name, or Code.  
  
−
===Column Headers===
+
===Left Column Headers===
  
 
'''SIDNO''' - Student's identification number
 
'''SIDNO''' - Student's identification number
Line 54: Line 88:
 
'''Grade''' - Student's grade of enrollment
 
'''Grade''' - Student's grade of enrollment
  
−
'''SP1 - SP8''' - Student's sport codes  
+
'''School''' - School site number of enrollment
 +
 
 +
'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear. Click inside the box to select all codes.
 +
 
 +
'''Begin Date''' - Student's code begin date
  
−
===Column Headers on Right Side===
+
'''End Date''' - Student's code end date
  
−
[[File:sportcodelist.png]]
+
'''Add''' - Add new code.
  
−
'''Code''' - Sport Codes
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
===Right Column Headers===
 +
 
 +
'''Code''' - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
 
'''Description''' - Sport Codes description
 
'''Description''' - Sport Codes description
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
'''Post Dates'''
 +
 
 +
'''Begin Date''' - This date is for the values posted as begin dates.
 +
 
 +
'''End Date''' - This date is for the values posted as end dates.
  
−
===Correction===
+
'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
−
If a correction is needed on the dates or codes, use the '''Post Dates''' section located under the Sports Codes on the right. Change the date(s) to reflect the the correct dates and then click
+
'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
−
on the sport code in the column on the left side of the screen. An asterick will appear in the column. Re-select the same sport code or change to another one. Click '''OK''' and the row will be
+
To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code in the Code column and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
 +
*Re-choose the original code on the right side code area and the begin and/or end date will display.
  
−
updated.
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
  
−
[[File:spcodefastloadbottom.png]]
+
[[File:sportcode2.png]]
  
−
'''Setup''' - This allows you to change the values on the setup box without exiting the program.
+
'''Setup''' - Click to go back to the Setup box.
  
−
'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
+
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
−
'''Help''' - This button links to the JCampus video and written instructions.
 
  
−
'''Mass''' - This button allows you to load club codes for multiple students.
 
  
 
----
 
----

Latest revision as of 09:51, 25 October 2023

This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.

In User Management, a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.

Menu Location

Student > Loaders > Sport Code Fast Loader

Setup Options

Sportcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Sportcodefastsetup.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sportcodefastloadmain3.png

Search - Search for student by SIDNO, Name, or Code.

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's program code - Click in the Code field and an asterisk will appear. Click inside the box to select all codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Sport Codes description

Post Dates

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code in the Code column and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code on the right side code area and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sportcode2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki