Difference between revisions of "Program Code Fast Loader"

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__NOTOC__
 
__NOTOC__
−
'''This program is a fast loader for student program codes.'''
+
'''This program will provide the user a way to fast load program codes to students and also update the program code list.'''
 +
 
 
==Menu Location==
 
==Menu Location==
−
[[File:bluesky1.png]]
 
  
−
'''On the left navigation panel select Student Master> Loaders> Program Code Fast Loader'''.
+
'''Student > Loaders > Program Code Fast Loader'''
  
 
==Setup Options==
 
==Setup Options==
−
[[File:bluesky.png]]
+
 
 +
[[File:programcodefastloadsetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
−
'''District''' - Default value is based on your security settings. You will be limited to your district only.
+
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''Multiple Code Selection''' - Allow multiple codes to be selected for each student selected.
 +
 
 +
'''OK''' - Click to continue.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
+
[[File:progcodeloadersfilters3.png]]
  
−
all schools in your district.
+
'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
−
'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
+
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
+
'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
+
'''Program Code''' - Leave blank or select all to include all programs.  Otherwise, choose the desired program.
  
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'''Program Code''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
+
* If the user chooses codes 48, 49, 50 or 51, and the Homeless Reason is empty, the message below will display.
  
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'''Filter Dates''' - Only needed if the user wishes to limit students who have program begin/end dates within a specified date range.  If not needed, leave blank.
+
[[File:homelesscode.png]]
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*'''From Date''' - This date is for filtering students who have a service on or after this date. From Date can be blank but the To Date must also be blank.
 
−
*'''To Date''' - This date is for filtering students who have service on or before this date. From Date can be blank but the To Date must also be blank.
 
−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
 +
'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
 +
 +
'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
 +
 +
'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
 +
 +
'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
 +
 +
'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
 +
 +
'''Custom Codes''' - Select Custom Codes created in the Custom Codes Management to filter the student list.
 +
 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
 +
 +
'''Special Ed:'''
 +
 +
'''All''' - Select to view all students.
 +
 +
'''Sped Only''' - Select to view only Sped students.
 +
 +
'''Non Sped''' - Select to view only non Sped students.
 +
 +
'''LEP:'''
 +
 +
'''All''' - Select to view all students.
 +
 +
'''LEP Only''' - Select to view only LEP students.
 +
 +
'''Non LEP''' - Select to view only non LEP students.
 +
 +
'''504:'''
 +
 +
'''All''' - Select to view all students.
 +
 +
'''504 Only''' - Select to view only 504 students.
 +
 +
'''Non 504''' - Select to view only non 504 students.
 +
 +
'''Students''' - This will generate a list of students to select from.
 +
 +
'''Filter Dates'''
 +
 +
'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
 +
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
−
[[File:bluesky2.png]]
+
[[File:programloadmain.png]]
  
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===Column Headers===
+
===Left Column Headers===
  
 
'''SIDNO''' - Student's identification number
 
'''SIDNO''' - Student's identification number
Line 48: Line 99:
 
'''School''' - Student's school of enrollment
 
'''School''' - Student's school of enrollment
  
−
'''Code''' - Student's program code
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'''Code''' - Student's program code (Click in the '''Code''' field and an asterisk will appear).
  
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'''Begin Date''' - Student's program code begin date
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'''Begin Date''' - Student's program code begin date.  You can edit the begin date by clicking the date field and changing it then move out of the field.
  
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'''End Date''' - Student's program code end date
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'''Begin Type''' - Student's program code type description.
  
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===Column Headers on Right Side===
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'''End Date''' - Student's program code end date.  You can edit the begin date by clicking the date field and changing it then move out of the field.
  
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'''Code''' - List of program codes
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'''End Type''' - Student's program code type description.
  
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'''Description''' - Description of program codes
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To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
 +
*Re-choose the original code and the begin and/or end date will display.
 +
 
 +
'''Add''' - Add new code.
  
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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Click in the '''Code''' field and an asterisk will appear. Then choose the program code from the list on the right. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
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===Right Column Headers===
  
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==Bottom==
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'''Code''' - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom.
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[[File:bluesky3.png]]
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This will indicate the timeline that the student was in the program.
  
 +
'''Description''' - Description of program codes
  
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'''Setup''' - Click to go back to the Setup box.
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'''Post Dates:''' -  
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Begin Date''' - This date is for the values posted as begin dates.
  
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'''Help''' - This button will take you to the Help website with written instructions and/or video.
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'''End Date''' - This date is for the values posted as end dates.
  
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'''Mass''' - This will allow you to mass post program codes to multiple students.
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'''Begin Type''' - Click inside the box and choose begin type from the list.
  
−
[[File:bluesky4.png]]
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'''End Type''' - Click inside the box and choose end type from the list.
  
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'''Students''' - Click in this box to choose one, several or all students or leave blank to choose all students.
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'''Services''' - Check this box to student's services.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
−
[[File:bluesky5.png]]
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''Select Dates and Code to Post'''
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''From Date''' and '''To Date''' - Choose the appropriate From/To dates. This will indicate the timeline that the student will be in the program.
+
==Bottom==
  
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'''Code''' - Choose the program code needed and the code and '''Description''' will display.
+
[[File:progcodefastload2.png]]
  
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'''Area/Reason/Score''' - Type in your information. This information will be displayed in Student Master > Program tab in the Area/Reason/Score column. 
+
'''Setup''' - Click to go back to the Setup box.
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*NOTE: If the student previously had a program code assigned to them and they want to just go back and add the area/score/reason info, they can't do that. This is a post action and not an update existing program code action.
 
  
−
[[File:bluesky6.png]]
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Post''' - Click post to post the program codes/information to the Student Master > Program tab area.
 
  
 +
'''Q&A'''
  
 +
'''Q - Does program code QUA (Quarantine) and QCC (Quarantine Close Contact) submit anything to the state.'''
  
 +
'''A''' - There is no corresponding state record/data element to submit so nothing is sent to the state for the program code of QUA and QCC.
 +
*The program code does highlight the student in green on [[Post Attendance]] using the to/from dates to show they are in quarantine.
 +
* There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
 +
*If applicable in some districts, students that are coded with PCP (Parents Choice-Pandemic) will be highlighted in yellow. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) in preventing posting absences for teachers.
  
 
----
 
----
−
[[Scheduling|'''Scheduling''' Main Page]]
+
[[Student Master|'''Student Master''' Main Page]]
−
 
 
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 16:24, 20 November 2024

This program will provide the user a way to fast load program codes to students and also update the program code list.

Menu Location

Student > Loaders > Program Code Fast Loader

Setup Options

Programcodefastloadsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

Multiple Code Selection - Allow multiple codes to be selected for each student selected.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Progcodeloadersfilters3.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Program Code - Leave blank or select all to include all programs. Otherwise, choose the desired program.

  • If the user chooses codes 48, 49, 50 or 51, and the Homeless Reason is empty, the message below will display.

Homelesscode.png

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Custom Codes - Select Custom Codes created in the Custom Codes Management to filter the student list.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

Students - This will generate a list of students to select from.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Programloadmain.png

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - Student's school of enrollment

Code - Student's program code (Click in the Code field and an asterisk will appear).

Begin Date - Student's program code begin date. You can edit the begin date by clicking the date field and changing it then move out of the field.

Begin Type - Student's program code type description.

End Date - Student's program code end date. You can edit the begin date by clicking the date field and changing it then move out of the field.

End Type - Student's program code type description.

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code and the begin and/or end date will display.

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the program code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Description of program codes

Post Dates: -

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Begin Type - Click inside the box and choose begin type from the list.

End Type - Click inside the box and choose end type from the list.

Services - Check this box to student's services.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Progcodefastload2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Q&A

Q - Does program code QUA (Quarantine) and QCC (Quarantine Close Contact) submit anything to the state.

A - There is no corresponding state record/data element to submit so nothing is sent to the state for the program code of QUA and QCC.

  • The program code does highlight the student in green on Post Attendance using the to/from dates to show they are in quarantine.
  • There is also a Web Option, if set to True, that makes the popup say that you can`t mark this student absent since they are quarantined, for when users are entering absences. If there is no Web Option, then the users will get a popup that lets them go ahead and "Post anyway".
  • If applicable in some districts, students that are coded with PCP (Parents Choice-Pandemic) will be highlighted in yellow. This code will be the same as QUA (Quarantine) and QCC (Quarantine Close Contact) in preventing posting absences for teachers.

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki