Difference between revisions of "Attendance By School and Ethnic"

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'''This program will generate a report that gives a school by school total enrollment with the enrollments counts by ethnicity and the counts of absences by ethnicity. It will also give the percents of each of these counts.'''
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'''This program with display the student ethnic breakdown of schools with enrollment totals and percentages.'''
  
 
==Menu Location==
 
==Menu Location==
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[[File:absencesmenu.png]]
 
[[File:absencesmenu.png]]
  
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On the left navigation panel, select '''Attendance''' > '''Count''' > '''Absences by School and Ethnic'''.
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On the left navigation panel, select '''Attendance''' > '''Count''' > '''Attendance by School and Ethnic'''.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:abs by school ethnic.png]]
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[[File:absbyschandethsetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''Schools''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Filters:'''
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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[[File:absbyschandethfilters.png]]
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Gender''' - Leave blank or select alla to include all genders. Otherwise, choose a desired gender.
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
  
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
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'''Exclude Program Codes''' - Choose the desired program code(s) to exclude on report
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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'''Exclude Special Codes''' - Choose the desired special code(s) to exclude on report.
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'''Custom Codes''' - Select Custom Codes created in the [[Custom Code Management]] to filter the student list.
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'''Exclude Custom Codes''' - Choose the desired custom code(s) to exclude on report.
  
 
'''Skip codes''' - Records that have the skipped codes will not be considered by the program.
 
'''Skip codes''' - Records that have the skipped codes will not be considered by the program.
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Sped:'''
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view only 504 students.
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'''Non 504''' - Select to view only non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view only LEP students.
  
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'''SpEd, 504, LEP''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504,' both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.
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'''Non LEP''' - Select to view only non LEP students.
  
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'''OK''' - Click to continue
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
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'''HA % Abs''' - Percent of absences of Hawaiian/Pacific Islander students
 
'''HA % Abs''' - Percent of absences of Hawaiian/Pacific Islander students
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
 
  
 
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Latest revision as of 12:27, 8 June 2023

This program with display the student ethnic breakdown of schools with enrollment totals and percentages.

Menu Location

Absencesmenu.png

On the left navigation panel, select Attendance > Count > Absences by School and Ethnic.

Setup Options

Absbyschandethsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

Schools - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Filters:

Absbyschandethfilters.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select alla to include all genders. Otherwise, choose a desired gender.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Programs - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Exclude Program Codes - Choose the desired program code(s) to exclude on report

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Choose the desired special code(s) to exclude on report.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Exclude Custom Codes - Choose the desired custom code(s) to exclude on report.

Skip codes - Records that have the skipped codes will not be considered by the program.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Absencesmain.png

Column Headers

Sch - School

School Name - Name of the school

Enroll - Total count of all students enrolled at the school

W Enr - Count of white students enrolled

W % Enr - Percent of white students enrolled

W Abs - Count of absences of white students

W % Abs - Percent of absences of white students

B Enr - Count of black students enrolled

B % Enr - Percent of black students enrolled

B Abs - Count of absences of black students

B % Abs - Percent of absences of black students

H Enr - Count of Hispanic students enrolled

H % Enr - Percent of Hispanic students enrolled

H Abs - Count of absences of Hispanic students

A Enr - Count of Asian students enrolled

A % Enr - Percent of Asian students enrolled

A Abs - Count of absences of Asian students

A % Abs - Percent of absences of Asian students :

NA Enr - Count of Native American students enrolled

NA % Enr - Percent of Native American students enrolled :

NA Abs - Count of absences of Native American students

NA % Abs - Percent of absences of Native American students

HA Enr - Count of Hawaiian/Pacific Islander students

HA % Enr - Percent of Hawaiian/Pacific Islander students :

HA Abs - Count of absences of Hawaiian/Pacific Islander students :

HA % Abs - Percent of absences of Hawaiian/Pacific Islander students

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Absencesbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Attendance Main Page

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