Sub Form

This report will show a listing of substitutes and whom they have subbed for along with the ability to print the forms.

Menu Location

Human Resources > Reports > Sub Form

Setup Options

Year - This should be the prior year.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Sub - Click in the box to see a list of subs to choose from.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Print SSN on Report- check to include social security numbers

Print Subfund Source on Sub Form - check to include subfund sources

Print Object Function Codes on Sub Form - check to include object function codes

Show All Substitutes - check to include all substitutes

OK - Click to continue

If you need instructions for setup values to be used, follow the link for Standard Setup Options.

NOTE: A District Policy comment can be added to the Sub Form from the Employee Attendance Posting program.

Main

Column Headers

Sub Sid - Substitute teacher identification number

Sub Name - Substitute's name

Code - Job classification for teacher/substitute teacher

Start Date - Start date of the absence

End Date - End date of the absence

Days - Number of days absent

Hours - Total hours absent

Reason - Reason for absence

Staff Sid - ID number of the staff being subbed for.

Staff Name - Name of staff member being subbed for.

School - School site number

To find definitions of commonly used columns follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

To Print the List

• Click the Print button at the bottom of the page.
• A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
• The default print option will be PDF.
• Click the print button on this popup and a print preview window will appear.
• To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
• Click the print icon at the right end of this rectangle. Another print preview will appear.
• Click the print button at the top left to print the report. Close the print preview.

To Print the Form

• Click the Print Forms button at the bottom of the page.
• A print preview window will appear.
• To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
• Click the print icon at the right end of this rectangle. Another print preview will appear.
• Click the print button at the top left to print the report. Close the print preview.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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