Difference between revisions of "Service Provider Log"

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__NOTOC__
 
__NOTOC__
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'''This program will provide a way for the user to view, edit and create Service Log records for the selected students.'''
  
  
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==Menu Location==
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'''Security''' -  The user will need permission in [[User Management]], as shown below to allow or not allow change to other providers logs. 
  
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[[File:servicemenu.png]]
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[[File:servprovlogpermissions4.png]]
  
  
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On the left navigation panel select  '''Special Education > Entry > Service Provider Log.'''
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==Menu Location==
 +
 
 +
'''Special Education > Entry > Service Provider Log'''
  
 
==Setup Option==
 
==Setup Option==
  
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[[File:servicesetup.png]]
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[[File:servprovlogsetup3.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.  
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''Show Inactive''' - Select to view inactive students.
  
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all schools in your district.
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'''Do Not Show Future Entries''' - This option hides the future log entries added via the Service Provider Calendar. This will be the deafult in setup.
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'''Show Inactive''' - Select to view inactive students.
 
  
 
'''OK''' - Click to continue.
 
'''OK''' - Click to continue.
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'''Cancel''' - Click to cancel.
 
'''Cancel''' - Click to cancel.
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 +
==Top==
  
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Follow this link for additional information on setup options:  '''[[Standard Setup Options]]'''.
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[[File:servprovlogtop1.png]]
  
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==Main==
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'''There are multiple parts to the Service Provider Log.  This is the top portion of the window.'''
  
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[[File:servmain.png]]
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===Top Headings===
  
 +
'''Student Name''' - Student's full name.
  
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'''There are multiple parts to the service provider log.  Each part will be addressed individually below.'''
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'''Grade''' - Student's grade level.
  
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===Main Report Column Headings===
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'''SPED Grade''' - Student's Special Education grade level.
  
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'''Student Name''' - Student's full name
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'''IEP Teacher''' - IEP teacher.
  
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'''Grade''' - Student's grade level
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'''IEP Date''' - IEP date.
  
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'''SPED Grade''' - Student's Special Education grade level
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'''Eval Date''' - Student's evaluation date.
  
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'''IEP Teacher''' - IEP Teacher
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'''Service''' - Special Education service provided.
  
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'''IEP Date''' - IEP Date
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'''Sidno''' - Student's sidno.
  
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'''Eval Date''' - Student's evaluation date
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'''Birth Date''' - Student's date of birth from the Student Master record.
  
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'''Service''' - Special Education service provided
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'''SSN''' - Students social security number.
  
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'''Sidno''' - Student's Sidno
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'''Service Provider''' - Service provider.
  
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'''Birth Date''' - Student's date of birth from the Student Master record
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'''Service Supervisor''' - Service supervisor.
  
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'''Service Provider''' - Service provider
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'''Exceptionality''' - Student's exceptionality code.
  
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'''Service Supervisor''' - Service supervisor
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'''Transmission''' - Select Off, Testing or Production.
  
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'''Exceptionality''' - Student's exceptionality code
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'''IEP Goals''' - IEP goals set for the specific student.  This will only be visible for districts that have SPED Connect.
  
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'''Transmission''' - Select Off, Testing or Production
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==Service Log Main==
  
 +
[[File:servprovlog4.png]]
  
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===Service Log Tab Column Headings===
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===Column Headers===
  
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'''Service''' - Service code and description.  When you click in the blank space below '''Service''', the box, '''Service Log Editor Dialog''' will appear.  The user can check the box at the bottom '''Remember Settings''', this option will default most of the data for the new Service Provider Logs except for the Log Start Date and Log End Date, and note for the most recent (top most) log record in the table.
  
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The Service Log Tab headings can be hidden/unhidden by selecting the columns in the dropdown box.
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'''Log Start Date''' - Date and time that the log started.
  
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[[File:columndrop.png]]
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'''Start DOW''' - Day of the week the log started.
  
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'''Service''' - Service code and description
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'''Log End Date''' - Date and time that the log ended.
  
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'''Log Start Date''' - Date and time that the log started
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'''End DOW''' - Day of the week the log ended.
  
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'''Log End Date''' - Date and time that the log ended
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'''Service Status''' - Status of the provided service.
  
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'''Service Status''' - Status of the provided service
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'''Location''' - The location where the Service was provided to the student (64 characters).
  
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'''Location''' - Location (64 characters)
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'''% Achieved''' - % of scheduled activities/objectives achieved.
  
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'''Note''' - Note
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'''Short Term Obj#''' - Which of the Short Term Obj # were being worked on during this meeting with the student (most likely part of the IEP, IHP, 504 Plan, other plan of care, or possibly a short description such as articulation).
  
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'''Provider Name''' - Service provider's name
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'''Provider Name''' - Service provider's name.
  
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'''Supervisor Name''' - Service supervisor's name
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'''Supervisor Name''' - Service supervisor's name.  When you log in your name will already be displayed.
  
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'''Progress Category''' - Progress category
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'''Progress Category''' - Progress category.
  
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'''Progress Detail''' - Progress detail
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'''Progress Detail''' - Progress detail.
  
 
'''Proficiency''' - Proficiency
 
'''Proficiency''' - Proficiency
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'''Change Date''' - The date the staff member changed the record
 
'''Change Date''' - The date the staff member changed the record
  
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'''D''' - Delete this record only
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'''D''' - Delete this record only.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
===Service Log Editor Dialog===
 +
 
 +
[[File:servprovlogeditordialog.png]]     
 +
 
 +
'''Service Document''' - Click inside the box for a list to choose from including IEP, Service Plan, Health Plan, 504, or Other. The field always defaults to IEP.
 +
*Then if IEP or Service Plan is chosen the Services field should display all of the services available and also indicates the existing services the student is already taking.
 +
 
 +
'''Service''' -  Service codes and descriptions according to which Service Document was chosen.
 +
 
 +
'''Provider Name''' - Service provider's name. Note that when logging in, this field is always the name of the user logging in, regardless of the service provider.
 +
 
 +
'''Supervisor Name''' - Service supervisor's name.  When you log in your name will already be displayed.
 +
 
 +
'''DX Code''' - Diagnosis Code.
 +
 
 +
'''CPT Code''' - Medicaid CPT Code.
 +
 
 +
'''Log Start Date''' - Date and time that the log started -  Click here to select log start date. The Log Start Date cannot be in the future but can be current date or anytime in the past. It will also display the time.
 +
 
 +
'''Log End Date''' - Date and time that the log ended - Click here to select log end date. The Log End Date cannot be before the start date but can be the same date as the start date or anytime in the future. It will also display the time.
 +
 
 +
'''Service Type''' - Status of the provided service
 +
 
 +
'''Setting Type''' - Setting type of the provided service.
 +
 
 +
'''School Site''' - This is the school site where the service was provided to the student. (9 characters)
 +
 
 +
'''Location''' - Location (64 characters)
 +
 
 +
'''Percentage Achieved''' - Service percentage achieved.
 +
 
 +
'''Short Term Objective #''' - Short term objective #.
 +
 
 +
'''NPI''' - The NPI number of the ordering/prescribing provider.
 +
 
 +
'''LA Medical ID''' - The medical ID number of the ordering/prescribing provider.
 +
 
 +
'''Note''' - Log notes.
 +
 
 +
'''Remember Settings''' - When starting a new Service Provider Log and the user changes the Service to match the service being given, some settings will be defaulted from the most recent (top most) log record in the table.
 +
Some exceptions are Log Start Date/End Date and the Note field.
 +
 
 +
'''Save''' - Click after all areas have been entered or updated.
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 +
*'''Reason For Modification''' - This box will appear after the user clicks save.  (See below)  The user must give a reason for the modification.
 +
 
 +
[[File:reasonformodspl.png]]
 +
 
 +
==Student Services Main==
 +
 
 +
[[File:sslmain6.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''D''' - Delete this record only.
 +
 
 +
'''Service''' - Service provided.
 +
 
 +
'''Service Supervisor''' - Supervisor of the staff member providing the service.
 +
 
 +
'''Service Provider''' - Staff member providing the service.
 +
 
 +
'''Provider Category''' - Provider category code.
 +
 
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'''Start Date''' - Service start date.
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 +
'''End Date''' - Service end date.
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'''Reason for Ending''' - Reason for ending the service.
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'''Service Category''' - Service category code.
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'''Delivery Option''' - Delivery option.
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'''Agency Code''' - Agency code.
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 +
'''Service Detail''' - Detail of service provided.
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 +
'''Service Location''' - Location where service was provided..
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'''Frequency Min/Day''' - Frequency-Minutes per day.
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'''Frequency Days/Wk''' - Frequency-Days per week.
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 +
'''Date Created''' - Date service log was created.
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'''Last Modified''' - When the service log was last modified.
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'''User Login''' - User login.
 +
 
 +
'''Recnum''' - Service log record number.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
===Log Main===
 +
 
 +
[[File:logmain6.png]]
 +
 
 +
This tab gives the user the ability to enter notes about a student service session that can only be seen by users who have access to the student and security to the '''Log''' tab through '''User Management'''.
 +
 
 +
==Bottom==
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 +
[[File:splbottom6.png]]
 +
 
 +
'''HELP''' - Click to view written instructions and/or videos.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 
 +
'''Print Logs''' - Select to print Service Log notes only.
 +
 
 +
'''Prev''' - Select to go to the the previous student in the list.
 +
 
 +
'''Next''' - Select to go to the next student in the list.
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
'''Find''' - Select to access a list of students in alphabetical order.  When the user clicks on the find button, there is now an option to select just '''Sped''' students, which works as the current operations do.  When the user selects '''All''' students, this will list all students based on the setup box options. (District, School, etc.)
  
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===Student Services Tab Column Headings===
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'''Mass''' - Select students to post multiple service log records to based on the Services that were also selected.
  
 +
==Resources==
 +
:[https://1drv.ms/w/s!AhrvV3Y0sWWG73syAUoVj8nr6FbU?e=1gDNmj Service Provider Log Document]
  
  
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The Student Services Tab headings can be hidden/unhidden by selecting the columns in the dropdown box.
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----
 +
[[Special Education|'''Special Education''' Main Page]]
  
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[[File:column2drop.png]]
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----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:36, 25 November 2024

This program will provide a way for the user to view, edit and create Service Log records for the selected students.


Security - The user will need permission in User Management, as shown below to allow or not allow change to other providers logs.

Servprovlogpermissions4.png


Menu Location

Special Education > Entry > Service Provider Log

Setup Option

Servprovlogsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Show Inactive - Select to view inactive students.

Do Not Show Future Entries - This option hides the future log entries added via the Service Provider Calendar. This will be the deafult in setup.

OK - Click to continue.

Cancel - Click to cancel.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Top

Servprovlogtop1.png

There are multiple parts to the Service Provider Log. This is the top portion of the window.

Top Headings

Student Name - Student's full name.

Grade - Student's grade level.

SPED Grade - Student's Special Education grade level.

IEP Teacher - IEP teacher.

IEP Date - IEP date.

Eval Date - Student's evaluation date.

Service - Special Education service provided.

Sidno - Student's sidno.

Birth Date - Student's date of birth from the Student Master record.

SSN - Students social security number.

Service Provider - Service provider.

Service Supervisor - Service supervisor.

Exceptionality - Student's exceptionality code.

Transmission - Select Off, Testing or Production.

IEP Goals - IEP goals set for the specific student. This will only be visible for districts that have SPED Connect.

Service Log Main

Servprovlog4.png

Column Headers

Service - Service code and description. When you click in the blank space below Service, the box, Service Log Editor Dialog will appear. The user can check the box at the bottom Remember Settings, this option will default most of the data for the new Service Provider Logs except for the Log Start Date and Log End Date, and note for the most recent (top most) log record in the table.

Log Start Date - Date and time that the log started.

Start DOW - Day of the week the log started.

Log End Date - Date and time that the log ended.

End DOW - Day of the week the log ended.

Service Status - Status of the provided service.

Location - The location where the Service was provided to the student (64 characters).

% Achieved - % of scheduled activities/objectives achieved.

Short Term Obj# - Which of the Short Term Obj # were being worked on during this meeting with the student (most likely part of the IEP, IHP, 504 Plan, other plan of care, or possibly a short description such as articulation).

Provider Name - Service provider's name.

Supervisor Name - Service supervisor's name. When you log in your name will already be displayed.

Progress Category - Progress category.

Progress Detail - Progress detail.

Proficiency - Proficiency

Create Who - The staff member that created the record

Create Date - The date the staff member created the record

Change Who - The staff member hat changed the record

Change Date - The date the staff member changed the record

D - Delete this record only.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Service Log Editor Dialog

Servprovlogeditordialog.png

Service Document - Click inside the box for a list to choose from including IEP, Service Plan, Health Plan, 504, or Other. The field always defaults to IEP.

  • Then if IEP or Service Plan is chosen the Services field should display all of the services available and also indicates the existing services the student is already taking.

Service - Service codes and descriptions according to which Service Document was chosen.

Provider Name - Service provider's name. Note that when logging in, this field is always the name of the user logging in, regardless of the service provider.

Supervisor Name - Service supervisor's name. When you log in your name will already be displayed.

DX Code - Diagnosis Code.

CPT Code - Medicaid CPT Code.

Log Start Date - Date and time that the log started - Click here to select log start date. The Log Start Date cannot be in the future but can be current date or anytime in the past. It will also display the time.

Log End Date - Date and time that the log ended - Click here to select log end date. The Log End Date cannot be before the start date but can be the same date as the start date or anytime in the future. It will also display the time.

Service Type - Status of the provided service

Setting Type - Setting type of the provided service.

School Site - This is the school site where the service was provided to the student. (9 characters)

Location - Location (64 characters)

Percentage Achieved - Service percentage achieved.

Short Term Objective # - Short term objective #.

NPI - The NPI number of the ordering/prescribing provider.

LA Medical ID - The medical ID number of the ordering/prescribing provider.

Note - Log notes.

Remember Settings - When starting a new Service Provider Log and the user changes the Service to match the service being given, some settings will be defaulted from the most recent (top most) log record in the table. Some exceptions are Log Start Date/End Date and the Note field.

Save - Click after all areas have been entered or updated.

  • Reason For Modification - This box will appear after the user clicks save. (See below) The user must give a reason for the modification.

Reasonformodspl.png

Student Services Main

Sslmain6.png

Column Headers

D - Delete this record only.

Service - Service provided.

Service Supervisor - Supervisor of the staff member providing the service.

Service Provider - Staff member providing the service.

Provider Category - Provider category code.

Start Date - Service start date.

End Date - Service end date.

Reason for Ending - Reason for ending the service.

Service Category - Service category code.

Delivery Option - Delivery option.

Agency Code - Agency code.

Service Detail - Detail of service provided.

Service Location - Location where service was provided..

Frequency Min/Day - Frequency-Minutes per day.

Frequency Days/Wk - Frequency-Days per week.

Date Created - Date service log was created.

Last Modified - When the service log was last modified.

User Login - User login.

Recnum - Service log record number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Log Main

Logmain6.png

This tab gives the user the ability to enter notes about a student service session that can only be seen by users who have access to the student and security to the Log tab through User Management.

Bottom

Splbottom6.png

HELP - Click to view written instructions and/or videos.

Print - This will allow the user to print the report.

Print Logs - Select to print Service Log notes only.

Prev - Select to go to the the previous student in the list.

Next - Select to go to the next student in the list.

Setup - Click to go back to the Setup box.

Find - Select to access a list of students in alphabetical order. When the user clicks on the find button, there is now an option to select just Sped students, which works as the current operations do. When the user selects All students, this will list all students based on the setup box options. (District, School, etc.)

Mass - Select students to post multiple service log records to based on the Services that were also selected.

Resources

Service Provider Log Document


Special Education Main Page

JCampus Main Page

Retrieved from EDgear Wiki