Difference between revisions of "Test Score Editor"

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===Video How-to===
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__NOTOC__
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[[media:GR-TestScoreSetUpBox.mov|Test Score Editor - Set Up Box video]]
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'''This program will provide the user a way to view/edit a variety of existing test scores such as EOC, GEE, LEAP, ACT, etc. The user may also enter scores manually instead of importing them through [[Test Score Import]]. Test Score Editor along with [[Test Definition]], will provide the user a way to design the displaying of state testing scores, levels, labels, and more. '''
  
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===How to===
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==Menu Location==
 +
'''Grades > Entry > Test Score Editor'''
  
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This program will allow you to view/edit a variety of existing test scores such as GEE, LEAP, ACT, etc. You may also enter scores manually instead of importing them.
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==Setup Options==
  
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====Getting There====
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[[File:testscoreeditorsetup3.PNG]]
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#Log in to WebPams.
 
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#Select '''Grades''' from the program list on the left.
 
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#Click on '''Entry'''.
 
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#Select '''Test Score Editor'''.
 
  
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====Set up Box Options====
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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# '''Year, District, and School:''' Set to desired values.
 
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# '''Grade:''' Leave blank if all grade levels are to be included. Otherwise, click to select the desired grade level(s) to be included.
 
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# '''Gender''' through '''Sport''' fields:  Leave the fields blank if all students are to be included. If students are to be limited by a certain type of code association, click in the field and select the desired criteria.
 
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#'''Order to List:'''  Click to order students by ''Alpha'', ''Grade'', ''Homeroom'', or ''Counselor''.
 
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#'''Print Break on Order:''' This option becomes available for all options except Alpha Order. This option allows for page breaks between grades, homeroom teachers, counselors, advisors, and teams. Page break for Alpha Order is automatic based on number of students that fit to a page.
 
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#'''As-of-Date:''' This represents active students as of the date choosen. It usually defaults to the current date.
 
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#'''Show Sped''' Click to filter students based on Special Education status for ''All'', ''Sped Only'', or ''Non Sped''.
 
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#'''Show 504:''' Click to to restrict the list of students based on 504 status.  Choices are ''All'', ''504 Only'', or ''Non 504''.
 
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#'''Student:''' This field allows a selection of a single student, a group of students, or all students.
 
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#*To select a single student click in the field for a list of students.
 
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#*To select all students click the check box to the left of '''Value''' at the top of the student list or leave the field blank.
 
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#*Selecting the check box beside the blank line will select all students.
 
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#'''Test Type to List:''' Click to select a desired test type.  Leaving the selection field blank or selecting ALL will give results for all Test Types.
 
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#*The available test types are ''Gee 21, LEAP 21, ACT, SAT, National, iLEAP, Plan, Explore, LAA1, LAA2, EOC, SAT-SUBJ, ELDA'', and Louisiana Trend data for ''English, Science, Social Studies, Math, Algebra, and Geometry''.
 
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#'''Test Month:''' Click to restrict the list of student scores to a specific month.
 
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#*If ALL is selected, or if the field is left blank, test scores for any month will be shown.
 
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#'''Test Year:''' Click to restrict the list of student scores to a specific year.
 
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#*If ALL is selected, or if the field is left blank, all years of test data will be displayed.
 
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#'''High Score Only:''' <u>Select only if working with GEE 21 scores.</u>  Selecting will give the highest score only for students that have taken GEE21 tests multiple times.
 
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#* '''<span style="background:#ffff00">Note:</span>''' If selecting '''High Score Only,''' the user will not be able to edit any scores.
 
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#[[File:Test_Scored_Editor_Setup.png]]
 
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#Click '''OK''' to move to the next screen.
 
  
 +
'''Show SSN on Report''' - Check to show the student's SSN on the report.
  
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===Video How-to===
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'''Show SASID on Report''' - Check to show the student's Student Assigned SID number on the report.
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[[media:GR-TestScoreEditEnter.mov|Test Score Editor - Editing/Entering Scores video]]
 
  
 +
'''Show Exceptionalities''' - Check to show the student's Exceptionalities from the IEPs on the report.
  
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====How to Edit an Existing Score / Level====
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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After completing the setup box and clicking OK, students that meet the setup box criteria will be displayed on the screen. Follow the next set of steps to edit the score/level of a student.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#'''To edit an existing score,''' scroll through the list of students to find the student that needs to be edited.
 
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#Click in the appropriate score field to the right of the student's name. The existing score will be highlighted.
 
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#Replace the existing score with the correct score.
 
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#Click the '''Save''' cell found at the right of the student's ID number.
 
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#A Record Saved message will appear on the screen. Click OK.
 
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#'''To edit an existing level,''' scroll through the list of students to find the student that needs to be edited.
 
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#'''Click in the appropriate level field''' to the right of the student's name. This will give access to a drop down list.
 
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#Click on the down arrow to see the list.
 
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#Use a single left mouse click to select the level.
 
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#A '''Record Saved''' message will appear on the screen. Click '''OK'''.
 
  
 +
'''Order To List''' - Choose the order of how the user wants the list to display.
  
 +
[[File:custom1.PNG]]
  
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====How to Enter a New Score / Level====
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'''Print Break On Order''' - Select so that the "Order To List" chosen above will direct the report how to stop and start printing.
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After completing the setup box and clicking '''OK''', the student(s) that meet(s) the setup box criteria will be displayed on the screen.  
 
  
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*If the student for which new scores/levels are to be entered '''has already taken the test at least once,''' you can edit them using the steps in the previous section.
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'''As of Date''' and '''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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*If the student for which new scores/levels are to be entered '''has never taken the test''', use the following steps to enter this new data.
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'''Military Students Only''' - Check the square to show only the Military Students.
  
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#Be sure to enter the student's name on the setup box in the '''Student''' field.
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'''Show Students with Results Only''' - Check to show students that have existing test score results. Uncheck to show all students regardless if they have existing scores.
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#*If necessary you can click the setup button at the bottom of the screen if the student's name is not on the screen.
 
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#The screen should display any test scores of the student based on whether or not the student has previously taken any tests and whether or not those tests meet the setup criteria.
 
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#The top line will be blank. If it is not blank return to the setup box and verify settings.
 
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#To find a student that needs new scores entered, '''click on the Student ID field''' on the top blank line.
 
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#Scroll through the list and click the check box to the left of the student's name.
 
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#This will populate the '''District, School, Student Name, D.O.B.''' and '''Test''' fields on the top line.
 
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#You may click the '''Save''' cell at this time and complete the remainder of the steps to enter scores on the new record that will be created by this step.
 
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#Click the '''MO''' (month) field and select the appropriate month from the list.
 
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#Click the '''Year''' field and select the appropriate year from the list.
 
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#Click the '''GD''' (grade) field. For GEE21 students in grades 9, 10, 11, and 12 you MUST select '''HS'''.
 
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#Scroll to the right and enter the score/level for each of the new scores.
 
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#You MUST click the '''Save''' cell or the information will be 'lost'.
 
  
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====To Print / Export the Report====
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'''Students''' - Select the student(s) you want to view. Once the pop up box appears, there is a search box to select a student. NOTE that if a single student is selected in the set up box, their information will default on to the data entry fields so the blank row will now begin with the column '''Test Date'''.
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#'''To print the report''':
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#*Click the '''Print PDF''' button at the bottom of the report display.  
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'''Test Name''' - Select a certain test or leave it on "All Test Types" for all tests that the students have taken.
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#*A print preview will appear on the screen.
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#*Click the printer icon at the bottom right of the screen.
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'''Test Date From''' - Select the from date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.
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#*The screen will change to the printer dialog window. Click the '''Print''' button at the left top of the window.
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#*Close the print preview to return to the report screen.
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'''Test Date To''' - Select the to date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.
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#'''To export the report to MSExcel''':
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#*Click the '''Export'''button at the bottom of the report display.  
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'''Column''' - This will allow the user to show only the columns needed in the display.
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#*A popup will appear with several options: PDF, XLS, CSV, and HTML. For exporting to MSExcel, the recommended option is '''csv.'''
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#*Click the '''Print''' button.
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'''[[Report]]''' - The user can click in this box to select a report that they have previously created.
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#**'''Chrome''': After clicking '''Print''', another largely blank window will appear. In the lower left will be an icon representing the MSExcel file. If not visible, maximize the screen to see the file in the lower left. Click on the file and MSExcel will open the contents.
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#**'''Firefox''': After clicking '''Print''', a dialog will ask the user to either '''Save''' or '''Run''' the file. Click '''Run'''. MSExcel will then open the contents.
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'''[[Filters]]''' - Choose to show additional filters.
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#'''MSExcel Tips for working with CSV format''':
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#*To leave it in CSV format, click the '''Save''' icon and click '''Yes''' on the next popup to maintain the features of CSV.  
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'''OK''' - Click to continue.
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#*The '''Save As''' dialog box will appear on the screen. Navigate to the location to which you want to save the file. The default location is usually the Downloads folder.  
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#*Type the name of the document with or without the .csv extention.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#*If the '''Save As''' type option is Excel, change it to CSV. Click '''Yes''' on the next popup to maintain the features of CSV.
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==Main==
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[[File:testscoreeditormain6.png]]
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'''NOTE''' that the picture example above is using the Test Name of LA Literacy, so each Test Name chosen will look different.
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 +
===Column Headers===
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.  
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'''School Name''' - School name of enrollment.
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'''Last Name''' - Student's last name.
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'''First Name''' - Student's first name.
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'''Sidno''' - Student's identification number.
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'''DOB''' - Student's date of birth.
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'''Homeroom''' - Student's homeroom.
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'''Delete''' - Click here to delete information.
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'''Homeroom''' - Student's homeroom teacher's name.
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'''Test''' - Test Administration Name.
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'''Date''' - Test Administration Date.
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The '''remaining columns''' will have different data for whichever "Test Name" is chosen.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
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==Bottom==
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[[File:testscoreeditorbottom.png]]
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'''Setup''' - Click to go back to setup options.
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'''Save New''' - This button is for saving a new student record from the top edit line.
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'''Print''' - [[Standard Print Options]]
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'''Print PDF''' - Click to print PDF.
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'''Export''' - Click to export report information.
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'''Help''' - Click to view written instructions and/or videos.
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'''iGear''' - [[Using the iGear | iGear]]
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'''Save''' - Click to save new title and description report information.
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'''[[Report]]''' - The user can click in this box to select a report that they have previously created.  
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=='''How-to'''==
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 +
[[Test_Score_Editor_-_Editing/Entering_Scores|Test Score Editor Enter/Edit]]
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 +
----
 +
[[Grades|'''Grades''' Main Page]]
 +
 
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:50, 6 June 2024

This program will provide the user a way to view/edit a variety of existing test scores such as EOC, GEE, LEAP, ACT, etc. The user may also enter scores manually instead of importing them through Test Score Import. Test Score Editor along with Test Definition, will provide the user a way to design the displaying of state testing scores, levels, labels, and more.

Menu Location

Grades > Entry > Test Score Editor

Setup Options

Testscoreeditorsetup3.PNG

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

Show SSN on Report - Check to show the student's SSN on the report.

Show SASID on Report - Check to show the student's Student Assigned SID number on the report.

Show Exceptionalities - Check to show the student's Exceptionalities from the IEPs on the report.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Order To List - Choose the order of how the user wants the list to display.

Custom1.PNG

Print Break On Order - Select so that the "Order To List" chosen above will direct the report how to stop and start printing.

As of Date and Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Military Students Only - Check the square to show only the Military Students.

Show Students with Results Only - Check to show students that have existing test score results. Uncheck to show all students regardless if they have existing scores.

Students - Select the student(s) you want to view. Once the pop up box appears, there is a search box to select a student. NOTE that if a single student is selected in the set up box, their information will default on to the data entry fields so the blank row will now begin with the column Test Date.

Test Name - Select a certain test or leave it on "All Test Types" for all tests that the students have taken.

Test Date From - Select the from date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.

Test Date To - Select the to date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.

Column - This will allow the user to show only the columns needed in the display.

Report - The user can click in this box to select a report that they have previously created.

Filters - Choose to show additional filters.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Testscoreeditormain6.png

NOTE that the picture example above is using the Test Name of LA Literacy, so each Test Name chosen will look different.

Column Headers

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

School Name - School name of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

Sidno - Student's identification number.

DOB - Student's date of birth.

Homeroom - Student's homeroom.

Delete - Click here to delete information.

Homeroom - Student's homeroom teacher's name.

Test - Test Administration Name.

Date - Test Administration Date.

The remaining columns will have different data for whichever "Test Name" is chosen.


To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Testscoreeditorbottom.png

Setup - Click to go back to setup options.

Save New - This button is for saving a new student record from the top edit line.

Print - Standard Print Options

Print PDF - Click to print PDF.

Export - Click to export report information.

Help - Click to view written instructions and/or videos.

iGear - iGear

Save - Click to save new title and description report information.

Report - The user can click in this box to select a report that they have previously created.


How-to

Test Score Editor Enter/Edit


Grades Main Page


JCampus Main Page

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